2014 - 2016Academic Catalog
LEARNING COMES TO LIFE IN PURSUIT OF EXCELLENCE100 College Drive
P.O. Drawer 809
Weldon, North Carolina 27890
252-536-HCC1 (4221)
www.halifaxcc.eduHalifax Community College is an affirmative action, equal opportunity institution and welcomes students and employees without regard to race, color, national origin, religion, sex, age, or disability.
Accreditation
Halifax Community College is accredited by the Southern Association of Colleges and Schools Commission on Colleges to award the associate degree. Contact the Commission
on Colleges at 1866 Southern Lane, Decatur, Georgia 30033-4097 or call 404-679-4500 for questions about the accreditation of Halifax Community College. The following agencies accredit or approve specific programs:
North Carolina State Board of Community Colleges
North Carolina Board of Nursing
National Accrediting Agency for Clinical Laboratory Sciences (NAACLS)
5600 N River Rd, Suite 720, Rosemont, IL 60018
American Dental Association
211 E. Chicago Avenue, Chicago, IL 60611
North Carolina Department of Justice, Criminal Justice Standards Division
North Carolina State Board of Cosmetic Arts
Halifax Community College issues this catalog to furnish prospective students and other interested people with information about the institution and its programs. The information contained in this catalog is correct at the time of printing. Changes in administrative rules, requirements, and regulations may occur during the year.4 TABLE OF CONTENTS
TABLE OF CONTENTS
DIRECTORY INFORMATION
MESSAGE FROM THE PRESIDENT
GENERAL INFORMATION
History
The Centre
Vision Statement
Mission Statement
Institutional Goals
Programs of Study
Specific Curricula
Associa
te Degree Programs
Associa
te in Applied Science Degree Programs
Diploma and/
or Certificate Programs
Adult and Con
tinuing Education Programs
Performance Measures and Standards
Photo and Video Use
ADMISSIONS
General Admissions Procedures
Admission of Special Students
Placement Testing
Retesting
Exemption for Placement Tests through Multiple Measures
Residency Status for Tuition Purposes
Registration
Drop/Add
Change of Program Major
Change of Registration
Enrollment Requirements
Selective Admissions
Transfer Admissions
High School Student Enrollment
College Transfer Pathway
Career Technical Education Pathway
Cooperative Innovation High School Programs
Student Application Procedures
Notification of Acceptance
Readmission
Roanoke Valley Early College
Catalog of Record
Tuition and Fees
Tuition Refunds
Student Accounts Receivable
FINANCIAL AID
Financial Aid
Deadlines
..............................................................................................10
.....................................................................................11
............................................................................................13-23
...............................................................................................................15
.........................................................................................................18
...............................................................................................19
............................................................................................19
..............................................................................................19
.............................................................................................19
...............................................................................................20
..............................................................20
................................20
...............................................20
.......................................21
.............................................................21
........................................................................................22
...............................................................................................................25-38
.......................................................................27
..........................................................................28
............................................................................................28
..........................................................................................................30
............................30
..............................................................31
.......................................................................................................31
..........................................................................................................32
................................................................................32
.....................................................................................32
.................................................................................32
........................................................................................33
.........................................................................................33
.......................................................................33
..................................................................................34
.................................................................35
.................................................36
.......................................................................36
...............................................................................36
.....................................................................................................37
............................................................................37
..............................................................................................37
................................................................................................37
.................................................................................................38
............................................................................38
............................................................................................................39-60
......................................................................................................41
....................................................................................................41Priority Dates
General Student Eligibility Criteria
How to Apply/Application Process
Verification
Special Circumstances
Disbursement of Excess Financial Aid
Federal and State Aid Programs
F
ederal Pell Grant
F
ederal Supplemental Education Opportunity Grant
F
ederal Work-Study
Ir
aq and Afghanistan Service Grant
North Car
olina Community College Grant
North Car
olina Education Lottery Scholarship
N.
C. Reach
Child Car
e Grants
V
ocational Rehabilitation Financial Assistance
F
orgivable Education Loans for Service Program
Alt
ernative Loans
Scholarships
HCC Scholar
ships
Colleg
e Foundation of North Carolina
Financial Aid Aw
ards and Enrollment
Programs/Courses Ineligible for Financial Aid
Clock Hour/Credit Hour Conversion
Clock Hour Programs
Return to Title IV Funds Policy
Satisfactory Academic Progress (SAP)
Purpose of S
AP
Monit
oring of SAP
S
AP Criteria #1/150 Percent
S
AP Criteria #2/67 Percent
S
AP Criteria #3/GPA
S
AP Calculations/Withdrawals
S
AP Calculations/Developmental Courses
S
AP Calculations/Repeated Courses
Warning Status/Unsatisfactory Academic Progress
Suspension Status/Unsatisfactory Academic Progress
Reestablishing Progress After Suspension
Financial Aid Appeals
Veterans Affairs
Satisfactory Progress Policy for Veterans
What Affects VA Benefits Eligibility
Veterans Administration Educational Benefits
Mon
tgomery GI Bill
V
eterans Educational Assistance Program
(VE
AP also known as Chapter 32)
Sur
vivors’ and Dependents’ Educational Assistance
Pr
ograms (DEA also known as Chapter 35)
....................................................................................................41
....................................................................41
....................................................................42
........................................................................................................42
.......................................................................................42
...............................................................43
........................................................................43
..............................................................................43
........................43
...........................................................................43
...................................................44
........................................44
..................................45
.........................................................................................45
..............................................................................46
.................................46
..............................46
..............................................................................47
......................................................................................................47
...............................................................................47
...............................................51
...............................................51
..................................................52
..................................................................52
........................................................................................52
..........................................................................53
...............................................................53
..................................................................................53
.............................................................................53
..............................................................54
................................................................54
..........................................................................55
..........................................................55
........................................55
.................................................55
..........................................55
.....................................55
........................................................56
........................................................................................56
.................................................................................................57
..........................................................57
...................................................................58
..................................................58
...........................................................................58
........................................58
.........................59
5 TABLE OF CONTENTSChap
ter 34/30
Chap
ter 31 (VA/VOC Rehab.)
Chap
ter 1607 (REAP)
Chap
ter 33 - Post 9/11 GI Bill
Veterans Telecourse and Distance Learning Policy
ACADEMIC INFORMATION
Academic Schools and Majors
Semester System
Distance Learning
Grading System
Gr
ade Explantion
Gr
ade “I” Incomplete
Attendance
Withdrawal from Classes
Studen
t Withdrawal
Officially Withdr
awing from All Classes
Ne
ver Attended Withdrawal
F
aculty Withdrawal
Curriculum Developmental Education
Developmental Course Load
Grading System for Developmental Studies
Change of Grades
Computing Quality Point Average
Student Academic Freedom
Academic Regulations
Academic Standing
Cumulative Semester Cumulative Grade
Advanced Placement Credit
Audit
Best Grade
Change of Registration
Change of Class Schedule
Class Size
Course Load
Course Repetition
Course Substitution
Credit by Examination
Forgiveness
Honors Lists
Guided Independent Study (GIS)
Prerequisite/Corequisite Requirements
Refunds
Quarter Hour Courses
Transfer Credit
Transfer of Credit Between Programs
Inclement Weather
Intellectual Property Policy
Purpose
...................................................................................59
.............................................................59
.........................................................................59
............................................................59
............................................59
..........................................................................................61-79
..........................................................................63
...............................................................................................64
..............................................................................................64
.................................................................................................65
...............................................................................66
........................................................................66
........................................................................................................67
..................................................................................67
..........................................................................67
.............................................67
.............................................................67
...........................................................................67
..............................................................68
.............................................................................68
......................................................69
..............................................................................................69
.....................................................................69
..............................................................................69
.......................................................................................70
............................................................................................70
...........................................................70
..............................................................................70
.................................................................................................................71
.........................................................................................................71
......................................................................................72
..................................................................................72
...........................................................................................................72
.......................................................................................................72
..............................................................................................72
...........................................................................................73
.......................................................................................73
.......................................................................................................73
.......................................................................................................74
......................................................................74
...........................................................74
.............................................................................................................74
.......................................................................................74
...................................................................................................75
...............................................................76
............................................................................................76
...............................................................................76
.............................................................................................76
6 TABLE OF CONTENTSDe
finitions
Crit
eria for Determination of Ownership of
In
tellectual Property
De
termination of Conflict
STUDENT SERVICES
Counseling Center Services
Disability Services
Career and College Services
Student Support Services
PRIDE of Halifax Male Mentoring and Leadership Program
Student ID Cards
Child Care Center
Campus Bookstore
Student Room
Circle Cafe’ Lounge
Bulletin Boards
Use of Telephones
Guidelines Governing Student Activities
Student Organizations
Studen
t Government Association
Phi The
ta Kappa
Guidelines for College-Sanctioned Student Activities
Class Rings
College Colors
Student Records
Record Review and Destruction Procedure
Examining Records
Challenging Records
Transfer Request
Release of Student Information
Federal Student Right-to-Know
Student Responsibilities
Application for Graduation
Student Conduct
Student Appeal
Suspension/Dismissal
Temporary Disciplinary Action
Student Grievance Procedure Purpose
Appealing a Grade
Children on Campus
The Family Educational Rights and Privacy Act
Crime Awareness and Campus Security Act
Sexual Harassment
Firearms on Campus
Drugs and Alcohol
Communicable Diseases
Bloodborne Pathogens
Tobacco-Free Campus Policy
.........................................................................................77
78
.................................................................78
.....................................................................................................81-99
...............................................................................83
.............................................................................................83
..............................................................................84
..................................................................................84
..............................84
...............................................................................................85
...............................................................................................85
............................................................................................85
...................................................................................................86
............................................................................................86
..................................................................................................86
.............................................................................................86
...........................................................87
.......................................................................................87
.....................................................87
................................................................................87
.......................................88
.........................................................................................................89
...................................................................................................89
................................................................................................89
......................................................89
............................................................................................89
..........................................................................................89
...............................................................................................90
........................................................................90
.........................................................................90
....................................................................................90
................................................................................90
...............................................................................................91
.................................................................................................92
.......................................................................................92
..........................................................................92
.............................................................92
............................................................................................93
..........................................................................................93
.................................................93
.....................................................95
............................................................................................95
.........................................................................................96
.............................................................................................96
...................................................................................98
.....................................................................................98
.............................................................................99
7 TABLE OF CONTENTSDress Code
Notification of Sex Offender Law
EDUCATIONAL SUPPORT
Learning Resources Center/Library
Mission Statement
Staff
Facility
Information Literacy Program
Objectives
Course Based Instruction
Library Orientation
Computer Labs
Collections
Interlibrary Loan
Automation and Classification
LRC Services and User Fees
Consequences Regarding Unpaid Fines and Charges
LRC Web Page
Children in the LRC
Environment Conducive to Learning
Telephone Contact to Patrons in the LRC
Food and Drink
Electronic Resources Center (ERC)
In
formation Retrieval
P
atrons and Patron Responsibilities
St
atistical Data Collections
Student Success Center
SSC Loc
ation
Hour
s of Operation
A
vailable Services for Students
A
vailable Services for Faculty
Computer Use Regulations
R
egulations and Consequences
Guidelines
Disclaimer
WORKFORCE DEVELOPMENT & CONTINUING EDUCATION
Objectives
Criteria for Activities
Admissions
Registration
Fees
Fee Exemptions
Repetition Regulations
Attendance
Refunds
Grading System
Transcripts
Continuing Education Unit (CEU)
........................................................................................................99
......................................................................99
..........................................................................................101-111
.................................................................103
..........................................................................................103
.................................................................................................................103
..............................................................................................................103
.........................................................................103
.......................................................................................................103
................................................................................104
..........................................................................................104
................................................................................................104
......................................................................................................104
..............................................................................................104
........................................................................105
.............................................................................105
......................................105
.................................................................................................105
..........................................................................................105
...............................................................106
........................................................106
................................................................................................106
..................................................................106
......................................................................106
................................................106
..............................................................107
...................................................................................107
....................................................................................107
.........................................................................107
.......................................................108
..........................................................108
..............................................................................109
.......................................................109
.......................................................................................110
........................................................................................110
...................................113-125
.......................................................................................................115
.......................................................................................115
......................................................................................................115
.....................................................................................................116
.................................................................................................................116
...............................................................................................116
....................................................................................116
......................................................................................................116
...........................................................................................................117
...............................................................................................117
.......................................................................................................117
....................................................................118
8 TABLE OF CONTENTS9 TABLE OF CONTENTS
Courses and Services
Special In
terest and Enrichment Courses
Lit
eracy Education Objectives
Admission
Fees
Registration
Adult Basic Education
General Education Development
Learning Lab
Compensatory Education
Business & Industry Services
The Small Business Cen
ter
Cus
tomized Training for Productivity Enhancement
Cus
tomized Training for Job Growth
W
orkplace Literacy
Cus
tomized Training for Technology Investment
Car
eer Readiness Training Certificate (CRC)
Occupational Extension
Comput
er Classes
Online Distance Learning - Education2Go
Human R
esources Development
Certified Nur
sing Assistant Program
Certified Nur
se Aide I
Certified Nur
se Aide II
La
w Enforcement
Fir
e
Emer
gency Medical Services (EMS)
Car
diopulmonary Resuscitation (CPR) First Aid
Emer
gency Management
Indus
trial Emergency Response and Safety
CURRICULUM PROGRAMS
DUAL ENROLLMENT/CAREER & COLLEGE PROMISE PROGRAMS
COURSE DESCRIPTIONS
PERSONNEL
......................................................................................118
.......................................118
.........................................................118
........................................................................................................118
.................................................................................................................119
.....................................................................................................119
......................................................................................119
....................................................................119
....................................................................................................119
................................................................................119
...........................................................................120
...............................................................120
.......................120
................................................120
..........................................................................120
.............................120
....................................121
...................................................................................121
............................................................................121
.......................................121
.....................................................122
................................................122
......................................................................123
.....................................................................123
............................................................................123
..................................................................................................124
.................................................124
...............................125
................................................................125
.....................................125
......................................................................................127-230
..........................233-244
..........................................................................................245-329
.............................................................................................................331-347DIRECTORY INFORMATION
Halifax Community College is located one mile east of I-95 on Highway 158
(Julian Allsbrook Highway), Weldon, N.C. 27890
252-536-HCC1 (4221)
DIRECTORY OF CORRESPONDENCE
All inquiries will receive prompt attention. Please address to the appropriate administrative office (see list below) and send to:
Halifax Community College, PO Drawer 809, Weldon, N.C. 27890
FOR MORE INFORMATION ON: WRITE THE OFFICE OF:
Administrative Affairs President
Academic Regulations and Faculty Dean of Curriculum Programs
Admissions Admissions
Adult Basic Education Director of Literacy Education
Child Care Director of Child Care Center
Curriculum, Instruction Vice President of Academic Affairs
Employment Personnel
Extension Programs Dean of Continuing Education
Financial Aid Financial Aid
Fiscal and Business Affairs Vice President of Administrative
Services
Foundation Executive Director
General Information Dean of Student Services
High School Equivalency Diploma (GED®) Director of Literacy Education
Industry Services Dean of Continuing Education/
Community Services
Job Placement Dean of Student Services
Learning Resources Center Director of Learning Resources
Placement Testing Testing Coordinator
Public Information/Marketing Vice President of Institutional
Advancement
Registration Dean of Student Services
Rehabilitation Act Dean of Student Services
Small Business Director of Small Business Center
Student Services and Activities Dean of Student Services
The Centre Vice President of Institutional Advancement
Transcripts Registrar
Veterans’ Assistance Registrar
10 DIRECTORY INFORMATIONHCC offers more than 40 academic programs that lead to certificates, diplomas and associate degrees. We also offer basic literacy skills, workforce development, human resources development, and a variety of continuing education programs that cater to the interests of our population. HCC continues to serve more than 7,000 students annually in our curriculum and continuing education programs.
HCC is a vibrant and student-oriented institution of higher education that continues to put your learning objectives and goals as the top priority. Our experienced faculty, staff, and administration have the knowledge and expertise to help you achieve success in all of your academic pursuits and to provide guidance in many out-of-class activities.
Student success is also a very important part of our mission at HCC. We have implemented a Student Success Center to help our students succeed in their academic endeavors. In addition, our Student Support Services program, funded by the U.S. Department of Education, provides additional support for students in the area of advising, counseling, mentoring, tutoring, and cultural enrichment. We continually strive to provide excellent academic support services to maximize student success.
Even in the face of a tough economy, we continue to help individuals in the Roanoke Valley service area attain the skills they need in order to find jobs in the marketplace. Our mission is “to meet the diverse needs of our community by providing high-quality, accessible and affordable education and services for a rapidly changing and globally competitive marketplace.”
Halifax Community College is the place where “Learning Comes to Life in Pursuit of Excellence.” I look forward to meeting you on campus and at one of our many campus and community activities!
Best wishes,
Dr. Ervin V. Griffin Sr.
President/CEO
I am pleased that you have chosen to attend Halifax Community College to further your education and continue your lifelong educational pursuits. On behalf of our board of trustees, faculty, staff, and administration, I also want you to know that we will strive to make the pursuit of your educational goals and dreams a reality. As our academic year begins, we look forward to serving more students, business and industry partners, and the citizens of the Roanoke Valley region.
MESSAGE FROM THE PRESIDENT
11 MESSAGE FROM THE PRESIDENTGeneral InformationAbout Halifax Community College (HCC)
Halifax Community College embraces the open-door policy of education for citizens who have the need and desire to learn. The trustees, administration, faculty, and staff are dedicated to advancement through education and are committed to existing programs. However, the institution is constantly searching for new programs, which will fulfill the needs of individuals in a changing society.
The 109-acre campus is located on Highway 158 in Weldon, North Carolina, less than a mile east of Interstate 95. The present campus consists of eight buildings, totaling more than 274,386 square feet. These facilities include an administrative building, library, student center, continuing education center, literacy and science education building, The Centre, allied health/multipurpose building, the Roanoke Valley Early College, a child care center, a small business center, and a fitness center.
Adequate parking is provided with easy access to all college activity areas. Campus security personnel are employed for both day and evening protection. Long-range plans call for the establishment of additional facilities as needs dictate and financial resources become available.
History
In 1967 visionaries in Halifax County recognized the need for a reputable institution to offer educational opportunities and job training for high school graduates and others. The visions and dreams became reality when Halifax County Technical Institute was chartered on September 7, 1967, by the North Carolina General Assembly. Under the terms and provisions of Article 115A of the General Statutes, the educational facility became a public institution of the North Carolina Community College System.
The institution began functioning in February 1968 when its first president, Dr. Phillip W. Taylor, was appointed. Halifax County Technical Institute used office space at the Civil Defense Building in Halifax until the property, formerly known as the Colonial Manor Motel on Highway 301, was acquired on July 15, 1968.
In its first year, Halifax County Technical Institute offered classes in practical nursing and masonry programs inherited from Pitt Technical Institute. The institute assumed responsibility for these programs in March 1968. Full-time students in business administration, secretarial science, radio and television service, and automotive mechanics enrolled for the first time in September 1968.
Action by the General Assembly removed Halifax County Technical Institute from the unit status and established it as a chartered institution, governed by a 12-member board. Four trustees were appointed by local school boards, four by the Halifax County Board of Commissioners, and four by the Governor of North Carolina. The roster for that body comprising the Board of Trustees included:
15 GENERAL INFORMATIONA
. Edwin Akers C.L. Shoffner
A
.D. Haverstock E.K. Veach, Sr.
J
.D. Hines Doris Cochran
Carl Hoag
F
aye J. Twisdale
R
obert Metcalfe C. Kitchen Josey
W
atson N. Sherrod William Thorne
The Board of Trustees is a corporate body with all powers usually conferred upon such bodies to exercise powers necessary for the management and administration of the institute. Since the inception of the institution, programs and facilities have evolved to meet the needs of an expanded and diverse enrollment population. In May 1972 the trustees approved the purchase of a 109-acre tract of land ideally located in the population center of Halifax County. Construction began in 1975 and the institute moved to the new campus in April 1977 where formal dedication ceremonies were held on May 22, 1977. The cost of the facility, including land and buildings, was approximately $2,356,000 and contained 72,000 gross square feet.
As seen as early as 1973, the trustees, staff, and faculty of Halifax County Technical Institute began to discuss the possibilities and to make plans for adding a two- year college transfer program. The institute had offered a general education program on contract with East Carolina University since 1971. The leadership of the institution recognized the many rewards that would result from establishing a two-year transfer program operated solely by the local institution; thus, the community witnessed the emergence of HCC as a comprehensive community college.
A feasibility study was conducted in 1974. The local trustees, the county board of commissioners, local secondary school units, the state board of community colleges, and the state advisory budget commission approved the move for the establishment of the institute as Halifax Community College.
Local representatives introduced the bill to the 1975 North Carolina legislature and action was approved in June of that year to become effective on July 1, 1976.
The institution moved to its present location in 1977 when Halifax Community College established a new campus in Weldon, on Highway 158. In 1979, the growing institution added 4,000 square feet of vocational classroom space.
Another major campus addition was the Technology Development Center (now the Continuing Education Center) completed in 1986. The center housed a large, multipurpose auditorium, spacious bays for industrial training, classrooms, and offices for continuing education staff and a small business center, established in 1985. In 1987 a new student activity center opened, which housed the campus bookstore and a student lounge.
16 GENERAL INFORMATIONFollowing the retirement of the founding president, the search committee of the board of trustees appointed Dr. Elton L. Newbern Jr. as president, effective July 1, 1988. Under his leadership, new facilities and programs were initiated to meet the needs of a rapidly increasing enrollment.
The institution’s curriculum enrollment numbered 14 at its inception, but grew rapidly, and the College experienced a 41 percent increase in enrollment in the 1990s. The College celebrated its 25th anniversary in 1993.
During Dr. Newbern’s tenure, the College’s image was enhanced along with growth of the actual physical plant and its services. As a result of his leadership in the areas of public relations and marketing, Dr. Newbern was honored as the 1993 recipient of the National Council for Marketing and Public Relations’ Pacesetter Award.
The HCC Foundation assets showed marked increases and scholarship awards jumped from three named scholarships to more than 50. The purpose of the Foundation is to assist the College in acquiring funds to supplement state and local allocations, and its specific function is to support student scholarship. The College established articulation agreements with area secondary schools and colleges, and Tech Prep and School-to-Work Programs were implemented during Newbern’s presidency.
The 1990s reflected enrollment increases through growth in both program areas and facilities. New curriculum programs were initiated and included accounting, microcomputer systems technology, basic law enforcement technology, phlebotomy, and pulp and paper technology. A statewide reengineering process converted all 58 community colleges within the North Carolina Community College System to a common course library, based upon a semester system. The Child Care Center was established on the campus with first preference for accommodation given to student and faculty parents.
Halifax Community College experienced growth in facilities as well. The Student/ Nursing Education Center was constructed in 1990, the Literacy/Science Education Center was completed in 1994, and the Child Care Center/Classroom Building was constructed in 1996. Today’s campus features major additions, including the student activity complex that combines all of the student services functions into one location. The Student Services building is headquarters for the admissions office, the campus bookstore, and a student lounge, all under one roof.
The Literacy and Science Education Center, a 25,000 square-foot free-standing addition, houses a learning center for the literacy program, a GED® lab, six large classrooms, four science/chemistry labs, and 11 related offices. The center also contains a computer room, a testing room, and large classroom space for lectures.
17 GENERAL INFORMATIONA model child care center and teaching facility, plus classrooms and offices, added more than 18,000 square feet of additional classroom space to the campus landscape.
On September 1, 1998, the Halifax Community College Board of Trustees selected a new leader for the College. Dr. Theodore (Ted) H. Gasper Jr. was appointed as president, following the retirement of his predecessor. During the time of his leadership, the College grew to serve a record number of students. Through an intensive outreach program, citizens in outlying communities of the service area now had access to college services in their own neighborhoods. New programs and projects were initiated to continue to meet the educational needs of the community with improved services and huge technological advances.
In July 2002 the construction began on the Allied Health/Multipurpose Building. The new 80,886 square-foot, state-of-the-art, two-story building houses the allied health programs, which include nursing, nursing assistant, licensed practical nursing, and dental hygiene.
In August 2003 the construction began on the new Wellness Center. The Wellness Center, a 6,500 square-foot free-standing addition, houses exercise equipment for the basic law enforcement program, floor space for continuing education classes, and exercise classes.
Through advancement in distance learning activities - online instruction and live interactive classes via the North Carolina Information Highway - Halifax Community College is a recognized leader for progress in the Roanoke Valley. The College continues its traditions of quality and service to the citizens of the area and is committed to remaining a pacesetting institution offering service with a personal touch. For our students, HCC is where Learning Comes to Life in Pursuit of Excellence.
Dr. Ervin V. Griffin Sr. started his tenure as the fourth president of Halifax Community College on December 1, 2006. In February 2008 Dr. Griffin began a high visibility campaign to highlight the campus. He brought a stamp dedication ceremony commemorating legendary jazz vocalist Ella Fitzgerald to HCC as part of Black History Month festivities. This was the first time that HCC had partnered with the U.S. Postal Service to bring a stamp dedication to campus. Dr. Griffin also partnered with a local newspaper to publish two presidential columns each month, giving his perspective on a variety of educational topics, and he commissioned the College’s first academic mace.
The Centre
The Centre at Halifax Community College opened in November 2003 to serve as northeastern North Carolina’s premier multipurpose venue. The 1,500 seat theatre with 1,000 retractable seats makes it the area’s most versatile facility, affording extensive
18 GENERAL INFORMATIONflexibility for a wide variety of functions. The Centre can host theatre productions, concerts, banquets, receptions, conferences, dances, and exhibits. Its features include a state-of-the-art stage, intricate rigging, sound and lighting systems, scene shop, costume shop, and dressing suites with all of the amenities. The adjoining gallery is available for smaller meetings, receptions, luncheons, and functions for 100 people or less.
The mission of The Centre is to continue to enhance the history and legacy of Halifax Community College and to contribute to the welfare of the people of the Roanoke Valley through educational, cultural, and community programming.
Vision Statement
HCC will continue to be a catalyst for educational, cultural, and economic progress in the Roanoke Valley by anticipating and responding to the needs of an evolving global community.
Mission
HCC strives to meet the diverse needs of our community by providing high quality, accessible, and affordable education and services for a rapidly changing and globally competitive marketplace.
Institutional Goals
Goal I: To promote academic excellence in teaching and learning.
Goal II: To ensure a qualified workforce by providing high quality, accessible, and flexible educational programs to a diverse population.
Goal III: To enhance quality of life and support economic development in the Roanoke Valley.
Goal IV: To execute a comprehensive institutional effectiveness plan and process of evalu­ation and assessment.
Goal V: To strengthen private and public financial support for the college and students.
Goal VI: To enhance the campus environment.
Programs of Study
Halifax Community College offers a broad range of curriculum programs leading to certificates, diplomas, and associate degrees.
Each program meets specific requirements set by employers in Halifax and surrounding counties. Representatives of local businesses and industries make up the College’s advisory committees. Because of this strong tie to the real world of work, each of these programs offers the student the opportunity for a well-rounded, interesting, and practical education.
Enrollment and completion of a program will enable the student to receive a degree, diploma, or certificate. Students may also enroll in a particular course or group of courses without committing to a specific program.
19 GENERAL INFORMATIONHalifax Community College supports the notion that learning is a lifelong activity. The College offers instruction in Adult Basic Education, professional development, and community service courses of general interest at convenient times.
Specific Curricula
Associate Degree Programs
Associate in Arts
Associate in General Education
Associate in Science
Associate in Applied Science
Advertising & Graphic Design
Automotive Systems Technology
Associate Degree Nursing (Integrated)
Business Administration
Computer Information Technology
Cosmetology
Criminal Justice Technology
Dental Hygiene
Early Childhood Education
Human Services Technology
Industrial Systems Technology
Medical Laboratory Technology
Medical Office Administration
Office Administration
Paralegal Technology
Diploma and/or Certificate Programs
Advertising & Graphic Design Diploma
Advertising & Graphic Design - Computer Graphics Certificate
Advertising & Graphic Design - Graphic Design Certificate
Automotive Systems Technology Diploma
Automotive Systems Technology Advanced Automotive Certificate
Automotive Systems Technology Basic Automotive Certificate
Basic Law Enforcement Training (BLET)
Business Administration Diploma and Certificate
Computer Information Technology Diploma
Cosmetology Diploma
Industrial Systems Technology Diploma
Medical Office Administration Diploma and Certificate
Office Administration Technology Diploma and Certificate
Phlebotomy
Practical Nursing
Welding Technology Diploma and Certificate
20 GENERAL INFORMATIONHalifax Community College offers the Teacher Preparation Partnership Program in Elementary Education with Elizabeth City State University and the East Carolina University’s Wachovia Partnership East. Also, HCC has a partnership with Chowan University’s Adult Degree Completion Program, Eastern Carolina Christian College, and North Carolina Central University’s Nursing and Social Work programs. Contact the Admissions Office for information.
Adult and Continuing Education Programs
Occupational Courses
Literacy Education (ABE & GED®)
Customized Training
Human Resources Development (HRD)
Compensatory Education
Cultural Activities
Special Interest Courses
Computer/Technology
Teacher Recertification Courses
Fire/Rescue Training
Emergency Medical Service Courses
Law Enforcement Training
Workforce Readiness
Business & Industry Services Courses
Small Business Center
Nurse Aide I & II
Education To Go - Online Distance Learning
North Carolina Community College System
Critical Success Factors/Performance Measures and Standards
In response to a special provision of the North Carolina General Assembly, the State Board of Community Colleges approved, in 1999, 12 performance measures and standards to enhance accountability in North Carolina community colleges. In the 2007 session, the General Assembly approved modification to the North Carolina Performance Measures and Standards as adopted by the State Board of Community Colleges. As a result, the number of performance measures was reduced to eight. Each college is required to publish its performance ratings on these eight measures.
The annual performance of Halifax Community College is published on the College’s website: www.halifaxcc.edu/FactBook/measure.htm.
A copy of the report can be found at: http://www.nccommunitycolleges.edu/Publications/index.html
21 GENERAL INFORMATIONBelow is a list of the eight performance measures and the North Carolina Community College System (NCCCS) Performance Standards.
Measure NCCCS Performance Standard
1. Progress of basic skills students 75%
2. Passing rates on licensure & Aggregate pass rate: 80%
certification exams Any single reported exam: 70%
3. Performance of College’s transfer 83% equivalent to native UNC
students sophomores and juniors (87%
with GP
A>=2.0)
4. Passing rates of students in 75%
developmental courses
5. Success rate of developmental 80%
students in subsequent college-level
courses
6. Satisfaction of program completers 90%
and non-completers
7. Curriculum student retention and 65%
graduation
8. Client satisfaction with customized 90%
training
Photo and Video Use
Halifax Community College does not collect photo/video release forms. Instead, the College assumes that faculty, staff, and students are the best resources for marketing the College. Still or video photo shoots may be informal (candid photos of campus scenes, performances, events, or activities) or formal (planned visits to classrooms, headshots or video shoots on campus). All photographic/video images become the property of Halifax Community College. Public Relations and Marketing staff members add the photos or video footage to the College’s library of images (maintained by Public Relations and Marketing), which becomes a resource for the College’s online and print publications.
The Public Relations and Marketing Office attempts to inform the campus when far-reaching photography projects are planned.
22 GENERAL INFORMATIONStudents participating in a formal photo shoot (billboards, schedules, etc.) are giving their permission for their image to be used as the College sees fit. Students may opt out if that is their choice. If a student does not wish to be photographed but fails to identify himself or herself to the photographer, it will be very difficult to exclude that person from the resulting images.
Concerns about the uses of individual images may be communicated to the Public Relations and Marketing Office staff who will resolve individual complaints while still meeting the institutional goals of visually representing the College. Expense is sometimes a consideration in the ability to change a photograph; usually an inventory of printed publications must be exhausted before the change can be implemented.
23 GENERAL INFORMATIONAdmissionsHalifax Community College implements the open-door policy established by the North Carolina State Board of Community Colleges. This policy provides admission to any person who is 18 years of age or older or is a high school graduate from an accredited institution or has received a high school equivalency certificate (GED®). A “Certificate of Attendance” does not constitute high school graduation nor is the certificate deemed equivalent to high school completion. This policy does not necessarily imply immediate admission to any curriculum. Placement in certain programs is limited, and admission to a specific program of study is based on guidelines developed to ensure the student’s chances of success in the program. The College serves all individuals who can profit from instruction regardless of race, creed, gender, age, religion, national origin, physical or mental disability, or other factors.
In most programs, a placement test and a counseling interview are arranged. This process aids the students in evaluating their potential for success in the curriculum of their choice. When scores on the placement test indicate that a person is not academically ready for a particular program of study, the individual will be assisted in developing the skills necessary for program placement.
General Admission Procedures
The procedures listed below must be followed for admission to a curriculum program and must be completed before official acceptance is granted:
1. Submit an application. The application for admission is obtained from the Office of Enrollment Management or online and must be submitted to the Admissions Office with sufficient information to determine state residency.
2. Submit a photocopy of your signed social security card.
3. Students seeking admission into an Associate in Arts, Associate in Science, Associate in General Education, Associate in Applied Science, diploma program or certain certificate programs (cosmetology, phlebotomy and BLET) must be a high school graduate and submit official high school transcripts or an official copy of their GED® scores.
4. Students who are 18 years of age or older, but have not graduated high school, may enroll as a special student. Note: special students are not eligible for financial aid or veterans’ benefits.
5. Submit official transcripts from previously attended colleges if transfer credit is desired.
6. Meet with a counselor. Students are assisted in selecting an appropriate program of study based on their desires and academic abilities. Counselors are available throughout each semester to assist students with educational and career goals and are always available to students with academic concerns.
27 ADMISSIONS7. Complete college placement tests. The placement test is administered to all students prior to their first semester registration. The purpose of the placement test is to enroll students in the appropriate English, reading, math, or algebra courses based on their prior academic preparations. Selection of students for each allied health program is based on admissions and other program specific criteria. Students who have an AAS degree or higher are exempt from the test, except for programs with selected admissions.
8. Have a personal interview with the testing coordinator to review and interpret placement test scores. The counselor can evaluate the student’s aptitude and capability to pursue a particular program of study. The student will have the opportunity to ask questions about the school and its programs.
9. Meet with an advisor. Students meet with assigned academic advisors each semester to complete class schedules. Placement test results and/or transfer credits may be used when appropriate.
Admission of Special Students
Applicants who do not complete the admissions procedures outlined above may register as a special student. This includes students 18 years of age or older who are not high school graduates. To be admitted as a special student, the applicant needs only to submit a completed application and a signed photocopy of their Social Security card; however, upon a later decision to pursue a degree, diploma, or certificate at the college, special students will be required to submit proof of an official high school transcript and?or copy of their GED® scores and meet certain placement criteria.
Special students must meet course prerequisites and/or co-requisites and/or provide official college transcripts showing that the prerequisites and/or co-requisites have been met or take the college placement test with satisfactory scores.
Special students and students in certificate programs are NOT ELIGIBLE for financial aid or veterans’ benefits. The student must declare a major after taking 15 hours in a major.
Placement Testing
Halifax Community College will implement the North Carolina Diagnostic Assessment & Placement (NC-DAP) test to assess students’ English, reading and math college readiness skills. The test will be administered to students who do not meet the high school grade point average or ACT/SAT placement criteria included in the Multiple Measures for Placement Policy adopted by the State Board of Community Colleges on February 15, 2013. A placement testing program for all students is coordinated through the dean of student services.
28 ADMISSIONSStudents must complete the following in order to test:
•
Have an application on file prior to taking the placement tests.
•
Submit official copies of high school transcript(s) to an admissions officer.
•
Provide a copy of signed Social Security card to an admissions officer.
•
Get a testing referral form from an admissions officer.
•
Call the testing coordinator to schedule a testing appointment.
•
Present a picture ID and a testing referral form on the day of testing.
Special Note: Acceptable forms of identification include, but are not limited to, driver’s license, learner’s permit, and school ID. In testing situations, use of cell phones or similar communication devices may lead to a charge of academic dishonesty.
The North Carolina Diagnostic Assessment & Placement-English/Reading placement test includes the following three components:
•
Reading (multiple choice)
•
Revising & Editing Writing (multiple choice)
•
WritePlacer (automatic essay scoring)
The test is administered, scored, and interpreted by Student Services. WritePlacer essays are electronically scored by the Intelligent Essay Assessor that is powered by the Knowledge Analysis Technologies engine. Essays are occasionally reported as “pending,” and will require a human reader to hand score. If the essay is scored by hand, it will take 24 hours to generate a score.
The North Carolina Diagnostic Assessment & Placement-Math test includes six test “strands” that match the content of the math modules in DMA 010 – 060 as follows:
•
DMA 010 - Operations with Integers
•
DMA 020 - Fractions and Decimals
•
DMA 030 - Proportions, Ratios, Rates and Percentages
•
DMA 040 - Expressions, Linear Equations and Linear Inequalities
•
DMA 050 - Graphs and Equations of Lines
•
DMA 060 - Polynomials and Quadratic Applications
North Carolina Diagnostic Assessment & Placement tests are valid for five years. However, students are allowed to retest once within a 12 month period. Students who do not place into DMA 010 will be required to remediate in the Basic Skills Lab and test with TABE to determine competence in required skills and admittance into DMA 010. Once the student passes this test, the student will enroll in DMA 010 and all subsequent modules.
IMPORTANT NOTE:
North Carolina Diagnostic Assessment & Placement tests is a suite of tests that determinesa student’s knowledge in math, reading and writing as he or she prepares to enroll in college-level courses. NC-DAP is used to identify strengths and weaknesses in each
29 ADMISSIONSsubject area and to help improve the student’s skills through interactive online learning tools. The results of the assessment, in conjunction with the academic background, goals and interests of the student, are used by academic advisors and counselors for placement in the appropriate college courses that meet the student’s skill level. NC-DAP test questions are based on the student’s responses to previous questions. Questions will either increase or decrease in difficulty depending on how a student responds.
SAT & ACT exemption: If a student scores 500 or above on their SAT critical reading and 500 or above on their SAT writing sections, they do not have to take the English portions of the placement test. If a student scores 500 or above on their SAT math sections, they do not have to take the math placement test. If a student scores 18 on the English ACT or above, they do not have to take the English portions of the placement test. If a student scores 22 or above on the reading portion of the ACT, they do not have to take the reading portion of the placement test. If a student scores 22 or above on the math section of the ACT, they do not have to take the math portion of the placement test. Applicants who provide SAT scores more than five years old will be asked to take the North Carolina Diagnostic Assessment & Placement tests.
Retesting
Students may retest once within a 12-month period. Students may not retest once they start their developmental sequence.
1.
Retesting must be scheduled prior to the first day of the semester.
2.
Students may retest once, but are advised to wait at least a week between testing to ensure time for review.
3.
Students may not retest to remove an In Repeat (R) or Withdrawal (W) grade received in a developmental class.
Exemption from Placement Tests Through Multiple Measures
Students who enroll at Halifax Community College may be exempt from English, reading and math placement testing if all of the following are true:
•
The applicant is admitted and registers for classes within five years from the high school graduation date (accredited high school).
•
The applicant has an unweighted high school GPA of 2.6 or higher.
•
The applicant has successfully completed four high school math courses including Algebra I, Geometry, Algebra II and at least one higher level math course as recognized by North Carolina Department of Public Instruction.
30 ADMISSIONS•
Placement will be based on students’ high school GPA at the end of their final semester of their senior year. Transcripts from students who graduated from a regionally accredited high school located outside of North Carolina but who enroll at the College within five years of high school graduation will be evaluated based on the same standard as NC graduates.
•
The student must be a graduate of a valid high school according to HCC policy. GED® is not valid for this measure.
Note: This policy is not retroactive for students admitted and enrolled prior to fall 2014.
Residence Status for Tuition Purposes (N.C. General Statute 116-143.1)
A North Carolina “resident for tuition purposes” is a person, or a dependent person (dependent according to IRS tax code) whose parent or legal guardian has established and maintained legal residence in North Carolina for at least 12 months before the beginning of the first day of classes for the term registered for, and that a domicile has been maintained for at least 12 continuous months. Residence in North Carolina must be legitimate and be a permanent situation rather than just for the purpose of maintaining a residence prior to enrollment at an institution of higher education.
Other persons not meeting the 12-month legal residence requirement may be classified as North Carolina residents for tuition purposes only if they fall within one of the limited categories authorized by the North Carolina Legislature. All other persons are ineligible for classification as a North Carolina “resident for tuition purposes” and will be charged non-resident tuition.
To qualify as a North Carolina resident for in-state tuition purposes, you must be a U.S. citizen, permanent resident alien or a legal alien granted indefinite stay by the Immigration and Naturalization Service. Living in or attending school in North Carolina will not, in itself, establish legal residence. Students who depend on out-of-state parents for support are presumed to be legal residents of the same state as their parents. Information relating to North Carolina residence for in-state tuition purposes shall be required from all applicants claiming to be North Carolina residents (see N.C. Administrative Code 020.0201).
Registration
Registration is the process of enrolling in a course or a schedule of courses at the beginning of each semester or other specified periods. The registration process is essential to the mission of the College.
Students will register for classes during the official registration periods. A student is considered enrolled in a particular class when he/she has paid the registration fee. Students who enroll, but never attend the class, will not be counted in membership and will be withdrawn from the class. Conversely, if a student attends all classes and does all the work, but does not pay the registration fee, he/she is not considered enrolled in the class.
31 ADMISSIONSStudents are highly encouraged to plan in advance for the registration process. Students are encouraged to register during early registration and regular registration periods. Classes are much less likely to be full, so the chances that students will get the schedule they want are greatly improved.
Drop/Add
Students may make adjustments in their scheduled classes through the drop/add period as noted in the semester calendar. Students should meet with their advisors to initiate a change.
Change of Program Major
Students will be allowed to change programs until the end of the registration add period. After the registration add period, majors will be changed effective the subsequent semester. Students changing majors should complete the following steps:
1.
Current advisor will print out the change of major form located on the file exchange or from the Office of Enrollment Management.
2.
Current advisor will sign off on the change of major form.
3.
Student will take signed form to new advisor.
4.
New advisor will sign off on change of major form.
5. After obtaining both current and new advisor signatures on the change of major form, the student will take the form to the Admissions Office.
Students who do not know what they wish to major in or what career they want to choose should go to the Counseling Center for advisement.
Change of Registration
Schedule changes after registration may be made prior to the last day to add a class.
Enrollment Requirements
In order to be officially enrolled, students must have registered, paid their tuition and fees, and have actually attended class on or before the 10 percent point of the semester.
Requirements for placement in programs are as follows:
1.
Degree and diploma programs - The student must be a high school graduate or have obtained a high school diploma equivalency.
32 ADMISSIONS2.
3.
Selective Admissions
Selective admission procedures will be followed in programs of study, which require additional standards to the “open door” philosophy. The selective admission procedures may be the result of regulatory agencies, space equipment requirements, or academic skills levels. When selective admission procedures are utilized, clearly defined guidelines will be formulated by the dean of curriculum programs and approved by the president. The administration of the selective administrative rules and regulations adopted by the College becomes the responsibility of the dean of student services. Selective admission programs include associate degree nursing (integrated), practical nursing education, phlebotomy, dental hygiene, BLET, and medical laboratory technology. After all admission requirements have been met by the applicant, official admission is contingent upon selection and satisfactory physical and emotional health as required by regulatory agencies. Students not admitted must re-apply to be considered for the next acceptance class.
Transfer Admissions
A transfer student is a student pursuing a degree at Halifax Community College who has earned credits at another institution and wishes to apply these credits toward a Halifax Community College certificate, diploma, or degree. In addition to submitting all other application materials, a student desiring to receive transfer credit must have an official transcript sent to Halifax Community College by the institution that originally granted the credits (see Transfer Credit in Academic Information section).
High School Student Enrollment
Effective January 1, 2012, legislation combined Huskins, Learn and Earn, and Dual Enrollment into one program identified as the Career and College Promise Pathway Initiative (CCPP). HCC offers three pathways: College Transfer Pathway, Career Technical Education Pathway, and Cooperative Innovative High (CIH) School Programs. The CIH is in partnership with the Roanoke Valley Early College/Weldon City Schools.
North Carolina community colleges may offer the following Career and College Promise pathways aligned with the K-12 curriculum and career and college ready standards
33 ADMISSIONS
Certificate programs (except cosmetology, phlebotomy, and BLET) - These programs are open to students at least 18 years of age regardless of whether they completed high school or received a high school diploma equivalency, provided they are enrolled in a course of study leading to a certificate. Students who have not completed high school will be encouraged to continue work toward completion of the equivalency program.
High school equivalency programs - Adults who have not finished high school may study for the high school equivalency examination. Students who pass the examination receive a high school diploma equivalency from the North Carolina State Board of Community Colleges.adopted by the state board of education:
1.
College Transfer Pathway leading to a minimum of 30 hours of college transfer credit for qualifying high school juniors and seniors.
2.
A Career and Technical Education Pathway leading to a certificate, diploma, or degree for qualifying high school juniors and seniors.
3.
A Cooperative Innovative High School Pathway approved under Part 9 of Article 16 of Chapter 115C of the General Statutes.
College Transfer Pathway
1.
The Career and College Promise College Transfer Pathway requires the completion of at least 30 semester hours of transfer courses, including English and mathematics.
2.
To be eligible for enrollment, a high school student must meet the following criteria:
a. Be a high school junior or senior
b. Have a weighted GPA of 3.0 on high school courses
c. Demonstrate college readiness on an assessment or placement test (see chart below).
A student must demonstrate college readiness in English, reading and mathematics to be eligible for enrollment in a Core 44 College Transfer Pathway.
CUTOFF SCORES FOR APPROVED COLLEGE READINESS TESTS
Subject PLAN PSAT ACT SAT ASSET
English 15 49 18 500 41
Reading 17 50 21 500 41
Math 19 50 22 500 41
Unless the student has taken the ASSET exam at HCC, these test scores must appear on the high school transcript. If not, applicants must ensure that the official, unopened test scores are received by HCC by the application deadline.
3. A high school junior or senior who does not demonstrate college readiness on an approved assessment or placement test may be provisionally enrolled in a college transfer pathway. To qualify for provisional status, a student must meet the following criteria:
a. Have a cumulative weighted GPA of 3.5
b. Have completed two years of high school English with a grade of “C” or higher
34 ADMISSIONSc. Have completed high school Algebra II (or a higher level math class) with a grade of “C” of higher
d. Obtain the written approval of the high school principal or his/her designee
e. Obtain the written approval of the community college president or his/her designee
A provisional status student may register only for college mathematics and college English courses within the chosen pathway. To be eligible to register for other courses in the pathway, the student must first successfully complete mathematics and English courses with a grade of “C” or higher.
4. To maintain eligibility for continued enrollment, a student must:
a. Continue to make progress toward high school graduation
b. Maintain a 2.0 GPA in college coursework after completing two courses
5. A student must enroll in one College Transfer Pathway program of study and may not substitute courses in one program for courses in another.
6. A student may change his or her program of study major with approval of the high school principal or his/her designee and the College’s chief student development administrator.
7. With approval of the high school principal or his/her designee and the College’s chief student development administrator, a student who completes a College Transfer Pathway while still enrolled in high school may continue to earn college transfer credits leading to the completion of the 44-hour general education transfer core.
8. With approval of the high school principal or his/her designee and the College’s chief student development administrator, a student may enroll in both a College Transfer Pathway program of study and a Career Technical Education program of study.
Career Technical Education Pathway
1. The Career and College Promise Career Technical Education Pathway leads to a certificate or diploma aligned with a high school career cluster.
2. To be eligible for enrollment, a high school student must meet the following criteria:
a. Be a high school junior or senior
b. Have a weighted GPA of 3.0 on high school courses or have the recommendation of the high school principal or his/her designee
c. Meet the prerequisites for the career pathway
3. High school counselors should consider students’ PLAN scores in making pathway recommendations.
35 ADMISSIONS4. College Career Technical Education courses may be used to provide partial or full fulfillment of a four-unit career cluster. Where possible, students should be granted articulated credit based on the local or state North Carolina High School to Community College articulation agreement. To meet SACS requirements, high school articulated credit cannot exceed 50 percent of the certificate credit.
5. To maintain eligibility for continued enrollment, a student must:
a. Continue to make progress toward high school graduation
b. Maintain a 2.0 GPA in college coursework after completing two courses
6. A student must enroll in one program of study and may not substitute courses in one program for courses in another. The student may change his or her program of study major with approval of the high school principal or his/her designee and the College’s chief student development administrator.
Cooperative Innovative High School Programs
1.
Cooperative Innovative High School Programs are located on college campuses, enroll 100 or fewer students per grade level, and provide opportunities for students to complete an associate degree program or earn up to two years of college credit within five years.
2.
Eligibility requirements for Cooperative Innovative High School Programs are established jointly by local boards of education and local boards of trustees in accordance with G.S. 115C-238.50.
3.
The state board of education and the state board of community colleges may waive the requirement that a Cooperative Innovative High School Program is located on the community college campus.
Student Application Procedures
1.
The high school will document eligibility criteria (high school GPA and PLAN or other assessment scores) on the student’s transcript. A home school or non-public high school student must submit a transcript and official test scores from an approved assessment test.
2.
Prior to admissions, students must complete a college application, as well as a supplemental Career and College Promise Pathway application.
3.
Students must submit a completed CCPP eligibility form each semester prior to registration. The eligibility form may be obtained from his/her school.
Notification of Acceptance
The College will send a letter(s) prior to acceptance that discusses the status of the enrollment process and/or the applicant will receive an email(s) upon receipt of the online application for enrollment and all required documents. Students will not be allowed to register until they have met all admission requirements.
36 ADMISSIONSReadmission
An application for readmission is required from all students if two or more consecutive semesters (excluding summers) have elapsed since their last enrollment, or upon graduation with a certificate, diploma, or degree from a designated program of study. An application for readmission should be submitted to the Admissions Office at least two weeks prior to registration. Former students who reapply for admission may be asked to supply the Admissions Office with transcripts and test scores. All students applying for a change of program must (1) see their current advisor to obtain a signed change of program form from their current advisor, (2) take the signed form to the new advisor and receive signatures, (3) take a change of major form to the Financial Aid Office to reevaluate satisfactory academic progress (SAP) for the new program, and (4) take the change of major form to the Admissions Office prior to registering for classes. If approved for readmission, students must meet the requirements of the catalog in use at the time the student applies for readmission to the College.
Note: The College reserves the right to refuse readmission to any student whose enrollment or continued presence is considered a risk for campus safety or disruption of the educational process. Prior disciplinary records may be considered when students seek readmission to the College.
Roanoke Valley Early College
The Roanoke Valley Early College (RVEC) is a Weldon City Schools public high school located on the campus of Halifax Community College in the 600 Building. RVEC was established to meet the educational needs of students from Halifax and western Northampton counties. Admission to RVEC is coordinated through Weldon City Schools. The goal of RVEC admissions process is to select and admit a diverse group of students who have a genuine interest in the pursuit of a rigorous high school program. Graduates of RVEC may earn a high school diploma from Weldon City Schools along with a two-year college degree from Halifax Community College concurrently.
Catalog of Record
The catalog that is current when the student enrolls with the College is the catalog of record. A student who is in continuous attendance (except summer term) may graduate under the provision of his/her catalog of record or subsequent issue. A student who is not enrolled for a period of two consecutive semesters must graduate under the provisions of the catalog in effect on his/her last re-entry date or a subsequent issue.
A student who changes his/her program of study will come under the provisions of the catalog in effect at the time of the change or a subsequent issue.
Tuition and Fees
Current tuition rates and student fees are available at www.halifaxcc.edu under Student Resources. Section 115D-39, “Student Tuition and Fees,” of the Community College Laws allows the state board of community colleges to fix and regulate all tuition and fees charged to students for applying to or attending any community college. Tuition rates are subject to change.
37 ADMISSIONSAdditional fees charged to all students who register for curriculum classes include the student activity fee, access fee, technology fee, and fees directly associated with a particular curriculum. Students enrolled in cosmetology, dental hygiene, nursing, medical laboratory technology, and phlebotomy are required to pay a malpractice insurance fee charged once a year. Fees are approved annually and are subject to change.
Tuition Refunds
1.
A registered student who officially withdraws from a curriculum class prior to the first day the class meets will be eligible for a 100 percent tuition refund, if requested.
2.
A registered student who officially withdraws after the first class meeting and on or before the 10 percent date is eligible for a 75 percent refund for that class, if requested, provided a drop form is completed on or before the 10 percent date.
3.
There will be no refunds for classes dropped after the 10 percent date.
Student Accounts Receivable
Students may charge tuition, fees, and books to a sponsor outside the College provided they have met with the Student Accounts Receivable office (Room 303) to establish a sponsor account prior to registration. The establishment of a sponsor account requires an original signed letter of sponsorship detailing the conditions of sponsorship in addition to the sponsor’s name, address, and contact information. A new letter of sponsorship is required for each semester a student is enrolled. The student is responsible for contacting his/her sponsor each semester to request a sponsorship letter. The student will be held responsible for any charges applied to the sponsor account that the sponsor refuses to pay.
38 ADMISSIONSFinancial AidFinancial Aid
The primary purpose of the student financial aid program at Halifax Community College is to provide assistance to students who, without aid, would be unable to continue their education. Through a program of grants, scholarships, loans, and employment, students enrolled at Halifax Community College are able to supplement their own resources and those of their family to complete a course of study. Eligible students are awarded a financial aid package consisting of one or more of these types of assistance, based on their financial need. The primary responsibility for financing the student’s education rests with the family. The family is expected to contribute according to its income and assets, just as the student is expected to contribute to educational costs.
Deadlines
In order to provide adequate time for processing and awarding financial aid prior to class starting, priority dates are identified for each semester. If you submit your financial aid application after the established priority dates, you must be prepared to pay for tuition, fees, and books. Your award notification will be mailed in approximately one week once your file is complete.
Priority Dates
Fall Semester - July 15
Spring Semester - November 15
Summer Semester - April 15
General Student Eligibility Criteria
Students must be accepted for admission to the College before any action can be taken on their application for financial assistance, including grants, scholarships, student employment, or loans. A student must meet the following eligibility requirements to receive federal and state assistance:
•
You must demonstrate financial need.
•
You must have a valid high school diploma or a General Educational Development (GED®) certificate on file with the College.*
•
You must be enrolled or accepted for enrollment in an eligible program.
•
You must be a U.S. citizen or eligible non-citizen.
•
You must have a valid Social Security number.
•
You must be registered with the Selective Service Administration (males only).
•
You must not be in default on a Title IV loan.
•
You must not owe a repayment on a Title IV grant or loan at any educational institution.
•
You must maintain satisfactory academic progress.
•
You must not be enrolled concurrently in an elementary or secondary school.
•
You must answer the question on the FAFSA about whether or not you have been convicted of possessing or selling illegal drugs.
41 FINANCIAL AID•
You must not be incarcerated.
•
You must sign a statement on the FAFSA certifying that federal student aid will be used for educational purposes only.
*Note: To receive financial aid, students must have a valid high school diploma or GED®. Students who have a high school diploma that is determined to be invalid are ineligible to receive financial aid. A diploma will be considered invalid if there is reason to believe that limited coursework was required to complete the diploma or a fee was charged by the agency that issued the diploma.
How to Apply/Application Process
To apply for financial aid, you must complete the Free Application for Federal Student Aid (FAFSA) online at www.fafsa.gov. The FAFSA should be completed as soon as possible after January 1 for the upcoming academic year, using your/your parent’s prior year’s federal tax information. If you prefer not to complete the application online, you may call the Central Processing Center (1-800-433-3243) and request a paper application.
A Student Aid Report (SAR) will be sent to the student once the FAFSA is submitted and processed. Applicants should review the SAR carefully and make all corrections. If no corrections are necessary, the SAR should be retained and financial aid will be awarded based on this information. The Financial Aid Office will receive the student’s record electronically from the federal processor.
Verification
The Financial Aid Office is required by the U.S. Department of Education to verify files for applicants selected for verification by the central processor. In addition, the Financial Aid Office reserves the right to request verification of additional applicants with questionable or conflicting information. The verification process requires you to submit one or more of the following:
•
An IRS-issued transcript of the student’s, spouse’s, and/or parent’s (whichever is applicable) federal tax return.
•
A signed verification worksheet.
•
All documentation must be received before awards can be finalized. Document tracking letters are sent requesting all necessary verification documents be submitted to the Financial Aid Office within two weeks.
Special Circumstances
If the student and/or family have unusual or extenuating circumstances that are not reflected on the FAFSA, he or she should contact the Financial Aid Office. Supporting documentation is required.
42 FINANCIAL AIDDisbursement of Excess Financial Aid
Disbursement of excess financial aid (aid remaining after tuition, fees and authorized bookstore charges) will be mailed to the student. Attendance for classes must be verified prior to disbursement. All checks will be mailed to the address on file in the Admissions Office.
Federal and State Aid Programs
Federal Pell Grant
The Federal Pell Grant, which does not have to be repaid, is a federal program designed to provide financial assistance to undergraduate students who demonstrate a financial need to attend college. The U.S. Department of Education uses a standard formula, established by Congress, to evaluate the information reported on the FAFSA. The formula produces an Expected Family Contribution (EFC) number. The Student Aid Report contains the EFC number, which determines eligibility.
The Federal Pell Grant award amount depends on the student’s EFC, the student’s cost of attendance, whether the student is full-time or part-time, and whether the student attends school for a full academic year or less. Students must be enrolled in an eligible program consisting of at least 18 credits in length. Students with bachelor’s degrees are not eligible.
Effective July 1, 2012, Federal Pell Grants are limited to a lifetime maximum of the equivalent of 12 full-time semesters or six years (600 percent) for community colleges, vocational schools, four-year public and private universities. Limits will be tracked by the U.S. Department of Education for each institution the student has attended.
Federal Supplemental Education Opportunity Grant
A Federal Supplemental Educational Opportunity Grant (FSEOG), which does not have to be repaid, is for undergraduates with exceptional financial need – that is, students with the lowest Expected Family Contributions (EFCs) – and gives priority to students who receive Federal Pell Grants.
The FSEOG program is a campus-based program administered directly by the Financial Aid Office. Due to limited funding, the maximum award at Halifax Community College is $400 per academic year. Students with bachelor’s degrees are not eligible.
Federal Work-Study
The Federal Work-Study (FWS) program utilizes federal funds to provide part-time employment for undergraduate and graduate students with financial need to help meet their educational expenses. Students with bachelor’s degrees are eligible. Students who are enrolled at least half-time may work an average of 10 to 20 hours per week. FWS employment is determined by the student’s total financial need, the student’s class
43 FINANCIAL AIDschedule, and the student’s academic progress.
Awarded FWS funds are limited to availability of positions, funds, and completion of the entrance interview process. Students are paid each month, and the amount paid is according to the position and number of hours worked.
Iraq and Afghanistan Service Grant (IASG)
If your parent or guardian died as a result of military service in Iraq or Afghanistan, you may be eligible for an Iraq and Afghanistan Service Grant, provided you meet the following conditions:
•
You are not eligible for a Federal Pell Grant on the basis of your Expected Family Contribution (EFC), but you meet the remaining Federal Pell Grant eligibility requirements.
•
Your parent or guardian was a member of the U.S. Armed Forces and died as a result of military service performed in Iraq or Afghanistan after the events of 9/11/2001.
•
You were under 24 years old or enrolled in college at least part-time at the time of your parent’s or guardian’s death.
The grant award is equal to the amount of a maximum Federal Pell Grant for the award year, but cannot exceed your cost of attendance for that award year.
North Carolina Community College Grant
The North Carolina Community College Grant (NCCCG) is a need-based grant established by the North Carolina General Assembly. The North Carolina State Education Assistance Authority, through College Foundation Inc., makes award determinations. The NCCCG provides funds to help meet the educational costs of North Carolina residents attending community colleges. Students with bachelor’s degrees are not eligible. A student must meet the following eligibility requirements to receive assistance:
•
You must be admitted to a curriculum program and be enrolled for at least six credit hours per semester.
•
You must be a North Carolina resident for tuition purposes.
•
You must have completed and submitted the FAFSA.
•
You must meet the Satisfactory Academic Progress requirements of the institution.
•
You must qualify for the grant based upon a valid Expected Family Contribution calculation under federal methodology and the program’s recognized “required educational expenses” for attending a North Carolina community college.
•
You must meet all other eligibility requirements for the Federal Pell Grant.
44 FINANCIAL AIDNorth Carolina Education Lottery Scholarship
The North Carolina Education Lottery Scholarship was created by the 2005 General Assembly to provide financial assistance to needy North Carolina resident students attending eligible colleges and universities located within the state of North Carolina. Students with bachelor’s degrees are not eligible. A student must meet the following eligibility requirements to receive assistance:
•
You must be a North Carolina resident for tuition purposes.
•
You must enroll for at least six credit hours per semester in a curriculum program.
•
You must have completed and submitted the FAFSA.
•
You must meet the satisfactory academic progress requirements of the institution.
•
You must meet all other eligibility requirements for the Federal Pell Grant.
N.C. Reach (Child Welfare Postsecondary Support Program)
N.C. Reach, also known as the Child Welfare Postsecondary Support Program, was established by the 2007 North Carolina General Assembly to provide funding for college students who have either aged out of North Carolina public foster care or whose adoption from North Carolina public foster care was finalized on or after their 12th birthday. A student must meet the following eligibility requirements to receive assistance:
•
You must by age 18 – 25 students who either aged out of North Carolina public foster care or whose adoption was finalized on or after the student’s 12th birthday
•
You must enroll at either a North Carolina Community College or one of the 16 constituent institutions of The University of North Carolina System, on at least a half-time basis
•
You must be pursuing an undergraduate degree, diploma, or certificate
•
You must meet the satisfactory academic progress requirements of the institution
•
You must comply with registration requirements for military service unless they are exempt from registration
•
You may not be in default or owe a refund under any federal or state loan or grant program
To apply, visit www.ncreach.org for the application. Additional information may be obtained by calling the N.C. Reach team at 800-585-6112, or by clicking the “Contact Us” link on the N.C. Reach homepage.
Award amounts vary. Benefits are determined based on federal and state grants and scholarships, including the Federal Pell Grant, the Education Training Voucher, and state scholarships such as the North Carolina Education Lottery Scholarship, which are applied first to the predetermined costs of attendance at the qualifying school. The N.C. Reach Scholarship will pay up to the balance of the predetermined costs of attendance.
45 FINANCIAL AIDChild Care Grants
Halifax Community College has limited funding through federal and state grant programs to provide students with aid to assist in paying child care expenses. Priority is given to children in a certified child care center and students enrolled for nine or more credit hours of seated classes. Applications to participate are available through the Financial Aid Office.
Vocational Rehabilitation Financial Assistance
The Vocational Rehabilitation Program is designed individually for students who have a barrier to employment due to a mental or physical disability. As a result of vocational rehabilitation services, the student must have reasonable expectations to become gainfully employed.
The amount of the award is based on need and the type of program in which the student is enrolled. It generally pays for tuition and fees, full or partial books and supplies, and in some cases, supportive services such as interpreter services, attendant services, and transportation. Once students are approved for this program, their sponsorship is processed through the HCC Cashier’s Office each semester when the student registers.
Students should contact the vocational rehabilitation office nearest their home or the North Carolina Division of Vocational Rehabilitation Services, P.O. Box 26053, 805 Ruggles Drive, Raleigh, N.C. 27611-6053 or call 919-733-3364.
Forgivable Education Loans for Service Program
The Forgivable Education Loan for Service was established by the North Carolina General Assembly in 2011 with the first loans available for the 2012-13 academic year. The loan provides financial assistance to qualified students who are committed to working in North Carolina in fields designated as critical employment shortage areas. A student must meet the following eligibility requirements to receive assistance:
•
You must be a North Carolina resident for tuition purposes.
•
At the time of application, present a minimum grade point average (GPA) of 3.00 for graduating high school students (weighted GPA) or 2.80 for undergraduate students pursuing an associate degree.
•
You must register with the Selective Service System, if required.
•
You must not be in default or owe a refund under any federal or state loan or grant program.
•
You must meet the satisfactory academic progress requirements of the institution.
•
You must be willing to work in N.C. in a designated critical employment area.
46 FINANCIAL AIDTo apply, visit http://www.cfnc.org/FELS for application, specific program details, and deadline. FELS loan recipients must sign a promissory note that will require them to seek loan forgiveness through employment in an approved position or repay the loan in cash. Loan forgiveness is described in the FELS rules. Generally, a loan for one academic year will be forgiven for one year of full-time employment. Loans will accrue interest at the rate of 8 percent per year from the date of the loan disbursement.
The award amount for a diploma and associate degree programs is $3,000 per year. The aggregate maximum loan limit is $6,000.
Alternative Loans
Alternative loans are private loans made by a lender to students attending college at least half-time. The student may borrow up to their cost of attendance. The interest on these loans varies based on the student’s credit worthiness. Some lenders may also offer to defer repayment on these loans until you have graduated, withdrawn, or dropped below half-time enrollment.
Scholarships
HCC Scholarships
Through the philanthropic generosity of area industries, businesses, professional organizations, civic clubs, and individuals, the Halifax Community College Foundation Inc. provides scholarships to qualified applicants. A committee and detailed review process determines award recipients.
The scholarship program consists of two types of awards: merit-based and need-based. Scholarships are also awarded on a competitive basis applying the following criteria: academic excellence, achievement, leadership qualities, need, or other criteria as stipulated by donors.
Award stipulations require that recipients maintain a minimum grade point average and most require full-time enrollment status. Each scholarship is awarded for one academic year beginning with the fall semester. Recipients must remain compliant to receive any scholarship for the entire year.
Students must reapply each year by the published deadline. Applications received after the deadline will not be considered. Incomplete applications will not be considered.
Students are encouraged to apply early. Applications and deadlines are available on HCC’s website at www.halifaxcc.edu.
47 FINANCIAL AIDThe following scholarships are available:
911
Alice J. Lewter Memorial
Angel’s Closet
AT&T
Augustus C. & Reather M. Cofield
Barbara A. Cramer Memorial
BB&T
Benny Strickland Memorial
Bernice Hatchell Hobday Nursing
Boyce Alston Memorial
Brandi Noel Ogburn Memorial Nursing
Charles Preston McElheney Family
Citizens Community Bank
C.L. Kelly Educational
Clellie M. Taylor Memorial
Connie Pittman Wardsworth Memorial
Daily Herald Women in Business
Damian S. Hawkins Memorial
District 17 of NC Nurses Association #1
District 17 of NC Nurses Association #2
Dock M. Brown Memorial
Dominion NC Power
Donald Ray Thompson Memorial
Dr. Laura Walton Buffaloe
Dustin Gibson Memorial
Earl Houston Fuller Memorial
Edgar and Mary Loy Hutchinson Memorial
Elizabeth Marie Nielsen Schuelke Memorial
Ellen Davis Eudy Alpha Delta Kappa Memorial
Emery W. Doughtie Memorial
Enfield Chamber of Commerce
Eugene Craig Shell Memorial
Evelyn Freid Memorial Nursing
Fannye Marks-Marcella and Bob Liverman
Faye Jessup Twisdale Memorial
First Citizens Bank
Frances Cecil Gunn Memorial
Frank V. Avent III Veterans/Business Administration
Gloria Amelia Maxwell Memorial
Halifax Community College Ambassadors Award
Halifax Community College Associate Degree Nursing
Halifax Community College Association of Educational Office Professionals
Halifax Community College Dental Hygiene
48 FINANCIAL AIDHalifax Community College Education
Halifax Community College Foundation Academic
Halifax Community College Freshman
Halifax Community College Honors
Halifax Community College Leadership
Halifax Community College Returning Adult
Halifax Community College Sophomore
Halifax Community College Student Services
Halifax County Firefighters Association
Halifax County Juvenile Court Counselors
Halifax Electric Membership Corporation
Harry A. Branch
Harry, Evelyn and Josephine Freid
Hazel Piner Lawrence Memorial
HenryMollieLouise Farber Memorial
Hoffman-Arthur Dental Hygiene
Holmes Men of Distinction
Holmes Women of Excellence
Homewood
Howerton Gowen Memorial
Interior Design Academic
Jerry Painter Memorial
John Manning Memorial
John Walter Bell Memorial
Joy Daniels-Lewis Memorial Nursing
Julia Stanley and Elizabeth Hitchings Memorial
KapStone Paper and Packaging Corp.
Kathryn Dunlow Heustess Memorial
Lake Gaston Computer Club
Libby Grant
Lillie J. Solomon
Magnolia Gardens Health Care
Marcella Marks Liverman Memorial
Margaret and Linwood Nixon Sr. Nursing
Margaret Gunn Taylor Memorial
Margaret Zazzaretti Memorial
Myra Jessup Robertson Scholarship for Nursing
Nash Edgecombe Halifax Dental Society
New Dixie Oil Corporation
New Life
New Republic Savings Bank
Newsom Oil Company
49 FINANCIAL AIDNikki Batten Memorial Nursing
Oscar Luther Scarbrough Jr. Memorial
Peggy V. Babb Memorial
Pete Amsler/Stray Cats Hot Rod Association
Peter Luther Kasper Memorial
Phi Theta Kappa Honors
Phillip W. Taylor
Presidential Initiatives
PRIDE of Halifax Community College
Ralph J. Bunche Class of 1961
Raybon Bone Memorial
Reneé Jones Carter Memorial
Rev. and Mrs. Daniel Hux Memorial
Rhoades Enterprise
Rightmyer Machine Rental Construction
Roanoke Electric Cooperative
Roanoke Lumber Company
Roanoke Rapids Hospital Nurses’ Alumnae Association and District 17 of NC Nurses Association
Roanoke Rapids Jaycees
Roanoke Rapids Lions Club
Roanoke Valley Cancer Center, PA
Roanoke Valley Chamber of Commerce GED
Roanoke Valley Chamber of Commerce Women of Business, Profession & the Home
Roanoke Valley Energy Facility
Roanoke Valley Home Builders
Roanoke Valley Lake Gaston Board of Realtors
Robert B. Metcalfe Memorial
Robert L. Armstrong Memorial
Robert Whitley Memorial Rotary
Rose and Louis Kittner Memorial
Ruby Vincent Ward
Ruth Elliott Oakes Nursing
Sallie Hudson Memorial
Sandra Lee Ward Memorial
Sandra R. Tart Memorial
Sara Crawley Boseman Memorial
Sara MacClellan Memorial
Senator Edward Jones Memorial
Shirley R. Garner Memorial Nursing
State Employees Credit Union
T. Mason & Vivian C. Woodruff Memorial
50 FINANCIAL AIDThannikkary Endowment
Tommy J. King Memorial
Vivian Staley Memorial Cosmetology
Wachovia Technical
WestPoint Stevens
WEZU Community Radio
Wilkie Real Estate Inc.
William Bradley Hux Memorial
Yolanda Denise Powell Memorial
To learn more about applying for scholarships and to find out how to establish your HCC Scholarship, contact the HCC Foundation Inc. at 252-536-7239. The HCC Foundation Inc. is a 501(c) (3) organization. All gifts are tax-deductible.
College Foundation of North Carolina
College Foundation of North Carolina (CFNC) is a free service of the State of North Carolina that helps students plan, apply, and pay for college. CFNC is a partnership of Pathways, the N.C. State Education Assistance Authority, and College Foundation Inc. Students are encouraged to use this service to locate scholarship opportunities for North Carolina students.
Financial Aid Awards and Enrollment
Students should have their financial aid application completed before registration or come prepared to meet their expenses and pay tuition/fees. If not paid by the last day of registration, your schedule will be automatically canceled.
The Financial Aid Office reserves the right to adjust financial aid when an over-award occurs. Students are required to notify the Financial Aid Office if any gift aid assistance is received from an outside or private source for educational expenses. Furthermore, the Financial Aid Office will void any award if it is determined that the student provided incorrect or false information on the financial aid application. All financial aid awards are subject to change if the information on which they were based changes, federal regulations require a change, or an over-award occurs.
Halifax Community College’s Financial Aid Office adjusts student awards based on the census date for each class. A student must be in attendance through the census date at the time of disbursement.
The aid amounts listed on the award letter are based on full-time enrollment. For financial aid purposes, full-time enrollment is considered a minimum of 12 credit hours, regardless of whether the student enrolled in the fall, spring, and/or summer semester. Three-quarter time enrollment is considered nine to 11 credit hours. Half-time enrollment consists of six to eight credit hours and less. Half-time status consists of enrollment in one to five credit hours. Any changes in enrollment status are reported to the Financial Aid Office.
51 FINANCIAL AIDAwards will be divided into two payments: fall and spring. Students who were enrolled less than full time during the fall or spring semester may have Federal Pell Grant eligibility for the summer semester. For example: A student is awarded a full Federal Pell Grant award of $5,730. The student attends full time in the fall semester and receives a disbursement of $2,865. The student attends half time in the spring semester and receives a disbursement of $1,433. The student will have $1,432 Federal Pell Grant remaining (according to enrollment status) for the summer semester. If a student changes enrollment status during the drop/add period or prior to the census date of an enrolled class, then financial aid will be adjusted accordingly. Financial aid awards cannot be automatically transferred from one college to another. All documents in the student’s financial aid file are the property of Halifax Community College. In addition, financial aid cannot be utilized simultaneously at two or more colleges.
Programs/Courses Ineligible for Financial Aid
Diploma or certificate programs containing less than 18 semester hours are not eligible for federal student aid. Although the Financial Aid Office will make every effort to monitor these programs, it is the responsibility of the student to assure acceptance into a program of at least 18 semester hours in order to be eligible for federal and state aid. In addition, students enrolled in Special Studies (T90990), Distance Learning (T90990X), continuing education, courses for which credit by examination has been received and/or courses being audited by the student are ineligible for federal and state financial aid. For a list of ineligible programs, a student can contact the Financial Aid Office.
Clock Hour/Credit Hour Conversion
The determination of enrollment status (full, ¾, ½, or less) is, by federal regulations, different for the following programs of study:
•
Licensed Practical Nursing Diploma (D45660)
•
Welding Diploma (D50420)
The determination of enrollment status is different because the programs have one or more courses that cannot be used toward a two-year degree program. Enrollment status determination for the above programs is determined by totaling for each course the clock/contact hours a student takes each semester. The total hours are then divided by 37.5 to obtain the converted credits. The converted credits are then used to determine the enrollment status. For a list of converted courses, contact the Financial Aid Office.
Clock Hour Programs
Programs that meet the U.S. Department of Education’s definition of a clock hour program must use clock hours in all facets of administering Title IV aid. Any non-degree program that requires completing clock hours as a requirement for a student to apply for licensure or authorization to practice occupation is considered a clock hour program. The following programs of study are considered clock hour programs:
52 FINANCIAL AID•
Basic Law Enforcement Training Certificate (C55120)
•
Cosmetology Diploma (D55140)
Return to Title IV Funds Policy
Federal regulations require recalculation of federal financial aid eligibility for students who withdraw, drop out, or are dismissed prior to completing 60 percent of an academic term. Recalculation is based on the following:
•
Number of days attended divided by number of days in semester = percentage of semester completed
•
Total amount disbursed x percentage completed = earned amount
•
Total amount disbursed - earned amount = amount to be returned
If the calculation results in an overpayment, the student will owe the balance to the College. The student should make payment arrangements on this balance. If the student fails to pay the debt to the College within 45 days of notification, the debt will be reported to the U.S. Department of Education as an overpayment. Federal eligibility is lost until the debt is paid or satisfactory arrangements are made with the U.S. Department of Education. In addition, the student is responsible for reimbursing the College for any overpayment owed by the College.
Students wishing to withdraw from all of their classes should do so through the Counseling Center. A withdrawal is considered formal when the student initiates the withdrawal process. Return of Title IV calculations are based on the students’ last date of attendance at the institution. If the last date of attendance is unknown, the 50 percent point of the semester will be used in the calculations.
Satisfactory Academic Progress (SAP)
Purpose of SAP
All financial aid recipients are required to meet satisfactory academic progress guidelines established by Halifax Community College pursuant to regulations established by the U.S. Department of Education. Regulations require a student’s progress, for financial aid purposes, be measured both quantitatively and qualitatively. The intent of this policy is to ensure that students who are receiving federal and state financial aid are making measurable progress toward completion of a program in a reasonable period of time and a reasonable number of credit hours attempted in their program of study.
Monitoring of SAP
To receive financial aid, the student must maintain satisfactory academic progress toward an eligible program of study (an eligible program of study consists of 18 or more credit hours). There are three criteria in the Financial Aid Office’s satisfactory academic progress guidelines:
53 FINANCIAL AID1.
The maximum length of time for which the student may receive financial aid
2.
The number of credit hours the student must earn
3.
The minimum grade point average the student must maintain
SAP Criteria #1/150 Percent
Federal regulations set the maximum time frame in which a student must complete his/her educational program at 150 percent of the normal length of the educational program using the number of credit hours required to earn the academic credential to compute the 150 percent rate. An HCC student is not eligible for financial aid when the cumulative number of credit hours attempted (whether or not earned toward the student’s current program of study) is greater than 150 percent. This is true whether financial aid was received or the student paid for some classes from his/her resources. All credit hours, including credit transfer from other institutions, that are part of the academic transcript are included in the calculation. Once the student reaches the maximum time frame, the student’s eligibility for financial aid ends.
Note: Credits for developmental coursework, not to to exceed 30 credit hours, and credits for previously earned certificates, diplomas, or associate degrees are excluded from attempted credit hours.
SAP Criteria #2/67 Percent
The student must earn passing grades in two-thirds (67 percent) of attempted credit hours (cumulative). For example, a student with full-time enrollment of 12 hours must pass eight hours minimum or with enrollment of six hours must pass four hours minimum. All credit hours, including credit transfer from other institutions, that are part of the academic transcript are included in the calculation.
The items below will be treated as completed coursework and will be taken into consideration when calculating the number of hours completed.
Earned hours/grades (A, A*, B, B*, C, C*, D, P, CE): Attempted credit hours include the following whether or not the credit hours were paid by financial aid:
1.
Earned hours/grades (A, A*, B, B*, C, C*, D, P, CE)
2.
Incomplete grade (I)
3.
A grade of (F), (IP), (R), or a “Withdrawal” (WD, WP, WF)
4.
Forgiven grades
Note: For financial aid purposes: a) students cannot receive financial aid for audited classes and audited classes are not counted as hours attempted; b) classes dropped during the drop/add period are excluded from financial aid satisfactory progress determinations; and c) when a student enrolls in a class and subsequently switches to another section of the same class, that class is not counted twice when computing the hours attempted.
54 FINANCIAL AIDSAP Criteria #3/GPA
A student must maintain a required cumulative grade point average (GPA) of 2.000 to be eligible to receive financial aid assistance. The financial aid GPA calculation is based on all grades earned, including grades earned in developmental coursework. Please visit the Financial Aid Office for additional information.
SAP Calculations/Withdrawals
A student withdrawing from a class after the census date will receive a grade of WD, WP, or WF. Grades of WD or WP do not count in the financial aid cumulative grade point average (GPA). However, grades of WD and WP will count towards the calculation of the 67 percent rule and 150 percent rule. The grade of WF will count towards GPA, 67 percent rule, and 150 precent rule. All withdrawals will have a negative impact on a student’s academic status for financial aid. IT IS ALWAYS IN THE BEST INTEREST OF THE STUDENT TO CONTACT THE FINANCIAL AID OFFICE BEFORE CHANGING PROGRAMS AND/OR WITHDRAWING FROM CLASSES.
SAP Calculations/Developmental Courses
Students accepted into and enrolled in eligible (18 credit hours or more) programs of study may receive financial aid while taking required developmental coursework. However, inclusion of developmental credit hours in enrollment status will be monitored to not exceed 30 cumulative semester hours.
SAP Calculations/Repeated Courses
When a student repeats a course, the repeated course is included in: a) enrollment status (full, ¾, ½, or less than ½ time) computations; b) financial aid awards; c) 150 percent percent calculations; d) GPA calculations; and e) 67 percent calculations.
Warning Status/Unsatisfactory Academic Progress
Satisfactory academic progress is assessed at the end of each semester. If a student fails to maintain a cumulative grade point average of at least 2.000 or if the student earns less than 67% of attempted coursework, the student is placed on warning for the next semester attended.
During the warning semester, the student is required to attend a SAP counseling session with a financial aid specialist. The purpose of the session is for the student to gain full understanding of the deficiency and the requirements to regain satisfactory academic progress. Continued eligibility for aid is determined at the end of the warning semester.
Suspension Status/Unsatisfactory Academic Progress
Any student on warning who fails to make satisfactory academic progress by the end of the warning semester is suspended from financial aid eligibility for the next semester he or she attends and will not be eligible for financial aid until satisfactory progress is demonstrated. Students cannot receive funds from any federal or state financial aid
55 FINANCIAL AIDprogram while on financial aid suspension. Awards may be canceled and the student may owe tuition and/or books upon becoming ineligible.
The College will notify, in writing, the student of their SAP status. However, it is the student’s responsibility to track his/her progress and not totally rely on the institution’s notification. The suspension for the semester includes late starting classes offered during that semester. Students on financial aid suspension are prohibited from using their aid to pay for tuition/fees; however, the student may pay charges using his/her own funds.
Reestablishing Progress after Suspension
Other than when an appeal is granted for unusual or mitigating circumstances, a student can reestablish eligibility only by taking action that brings the student in compliance with the qualitative and quantitative components of the financial aid SAP policy including maximum time frame.
Financial Aid Appeals
A student may appeal the suspension status and termination of financial aid by completing an appeal request. In some cases, a student’s failure to be in compliance with one or more areas of SAP is due to events beyond the student’s control. If such mitigating circumstances can be documented for the specific semester(s) when the deficiencies occurred, the student may submit a Satisfactory Academic Progress Appeal Request, along with supporting documentation. Submission of an appeal does not guarantee approval.
Each appeal is reviewed by the Financial Aid Committee, comprised of staff and faculty, and will be considered on its merit. Federal law gives some examples where allowances might be made for mitigating circumstances. Reasons may include, for example, personal illness or injury, or serious illness or death of an immediate family member. Students may not appeal for the same reason more than one time.
The Financial Aid Committee determines if justifiable evidence or extenuating circumstances exist and whether the student may receive financial aid for a specified probationary semester. Satisfactory academic progress must be demonstrated by the end of the specified probationary semester before further aid can be awarded, unless the student has been assigned an academic plan by the College. Students must successfully follow and meet the requirements of an academic plan to continue on probation status. Students placed on a probation status will have progress reviewed at the end of each semester for compliance until satisfactory academic progress is achieved.
56 FINANCIAL AIDVeterans Affairs
A veterans certifying official is available to assist veterans and eligible persons who wish to apply for Veterans Affairs educational assistance. The certifying official is located in the Registrar’s office.
Students applying for VA benefits must meet admission requirements. Please refer to the admissions section of the Halifax Community College catalog.
Once a program has been selected and the veteran has been accepted by the school, the veteran is assisted in completing paper work in order to be certified by the Department of Veterans Affairs. Prior to being certified, official transcripts from high school and all post secondary training attempted must be submitted and evaluated in order that credit for previous training may be granted where appropriate. Veterans cannot receive financial assistance for a course (s) for which they have previously received credit.
Veterans are responsible for obtaining GED® scores from defense agencies (DANTES form) a certified copy of DD 214 (Report of Discharge), and any other relevant military paperwork.
After completing the original application and providing supporting documents, the veteran must be certified by this office. This certification must show complete identifying information, file number, curriculum, previous credit allowed, enrollment period, clock/credit hour breakdown, and additional information as needed.
Veterans who are experiencing academic difficulties in degree/diploma programs are advised to request tutorial assistance, which is provided free of charge. Veterans whose average falls below HCC’s standard for satisfactory progress are placed on probation. Veterans who fail to make satisfactory progress are terminated for pay purposes.
This office makes referrals to local and state organizations such as the Division of Employment Security Commission, VA County Service Officer, Vocational Rehabilitation, Department of Social Services, and Health Department when possible to accommodate special needs of our veterans.
Satisfactory Progress Policy for Veterans
The Veterans Administration regulations require that veterans must maintain “satisfactory progress” in order to continue receiving their educational benefits. The following is a detailed description of the school’s policy concerning “satisfactory progress”:
1.
All students are required to have a minimum average of 2.0 for graduation.
2.
When a veteran fails to maintain satisfactory progress, the veteran will be placed on academic probation for the following semester of enrollment.
57 FINANCIAL AID3.
What Affects VA Benefits Eligibility
It is the responsibility of the veteran to advise the VA Certifying Official regarding program and enrollment changes. Other factors that may create a loss of reduction or benefits are:
1.
Dropping courses;
2.
Taking courses not approved as a part of a regular program of study;
3.
Taking courses previously passed (including by proficiency examination);
4.
Taking courses for which they have previously been awarded transfer credit;
5.
Irregular attendance; and
6.
Being placed on academic probation.
Veterans Adminstration Educational Benefits
Montgomery GI Bill
Active Duty (MGIB, also known as Chapter 30) provides up to 36 months of education benefits. This benefit may be used for degree and certificate programs. Remedial, deficiency, and refresher courses may be approved under certain circumstances. Generally, benefits are payable for 10 years following your release from active duty.
Montgomery GI Bill
The Selected Reserve (MGIB-SR - also known as Chapter 1606) Program may be available to you if you are a member of the Selected Reserve. The Selected Reserve includes the Army Reserve, Navy Reserve, Air Force Reserve, Marine Corps Reserve and Coast Guard Reserve, and the Army National Guard and the Air National Guard. This benefit may be used for degree and certificate programs. Remedial, deficiency, and refresher courses may be approved under certain circumstances.
Veterans Educational Assistance Program (VEAP also known as Chapter 32)
VEAP is available if you first entered active duty between January 1, 1977 and June 30, 1985, and you elected to make contributions from your military pay to participate in this education benefit program. Your contributions are matched on a $2 for $1 basis by the government. This benefit may be used for degree or certificate programs. Remedial, deficiency, and refresher courses may be approved under certain circumstances.
58 FINANCIAL AID
At the end of a consecutive two-semester probationary period, veterans who do not have the required cumulative grade point average, counting all subjects undertaken from the original enrollment, will have their benefits terminated for unsatisfactory progress. Veterans who have their benefits terminated for unsatisfactory progress must raise their average to the minimum required before being recertified for educational benefits.Survivors’ and Dependents’ Educational Assistance Programs (DEA also known as Chapter 35)
DEA provides education and training opportunities to eligible dependents of veterans who are permanently and totally disabled due to a service-related condition or who died while on active duty or as a result of a service-related condition. The program offers up to 45 months of education benefits. These benefits may be used for degree and certificate programs. Remedial, deficiency, and refresher courses may be approved under certain circumstances.
Chapter 34/30
(Old GI Bill) provides assistance for veterans who have been on active duty since before 1/1/77. (See chapter 30 above).
Chapter 31 (VA/VOC Rehab.)
Provides assistance for veterans with a minimum 10 percent service-connected disability. See the county veterans service office to apply; then, follow up with HCC’s registrar/director of veterans affairs.
Chapter 1607 (REAP)
H.R. 4200 authorizing the creation of a new education benefit was signed into law on October 28, 2004. The new benefit also known as (Chapter 1607) makes certain individuals who were activated after September 11, 2001, either eligible for education benefits or eligible for increased benefits. The Department of Defense (DOD), Department of Homeland Security (DHS) and VA are working on an implementation plan for this new benefit and at this time, we are unable to provide more than general information about Chapter 1607. See HCC’s registrar/director of veterans affairs for more information.
Chapter 33 – Post-9/11 GI Bill
If you have at least 90 days of aggregate active duty service after September 10, 2001, and are still on active duty, or if you are an honorably discharged veteran or were discharged with a service-connected disability after 30 days, you may be eligible for this VA-administered program.
Veterans Telecourse and Distance Learning Policy
All VA students receiving educational benefits from the Department of Veterans Affairs will meet the following criteria before enrolling in this type of course:
1.
2.
59 FINANCIAL AID
The veteran must first meet with their curriculum department advisor before registration so that proper information and procedures can be discussed.
A telecourse may be conducted through: (1) regularly scheduled TV transmission/cable PBS education pro