General catalog

              2012 - 2014 Academic Catalog
LEARNING COMES TO LIFE IN PURSUIT OF EXCELLENCE 100 College Drive
P.O. Drawer 809
Weldon, North Carolina 27890 252-536-HCC1 (4221) www.halifaxcc.edu Halifax Community College is an affirmative action, equal opportunity institution and welcomes students and employees without regard to race, color, national origin, religion, sex, age, or disability.
Accreditation
Halifax Community College is accredited by the Commission on Colleges of the Southern
Association of Colleges and Schools [1866 Southern Lane, Decatur, Georgia 30033-
4097; 404-679-4501] to award the associate degree. The following agencies accredit or
approve specific programs:
North Carolina State Board of Community Colleges North Carolina Board of Nursing
National Accrediting Agency for Clinical Laboratory Sciences (NAACLS) 8410
West Bryn Mawr Avenue, Suite 670, Chicago, IL, 60631 (773) 714-8880
American Dental Association
211 E. Chicago Avenue, Chicago, IL, 60611
North Carolina Department of Justice, Criminal Justice Standards Division
North Carolina State Board of Cosmetic Arts
Halifax Community College issues this catalog to furnish prospective students and other interested people with information about the institution and its programs. The information contained in this catalog is correct at the time of printing. Changes in administrative rules, requirements, and regulations may occur during the year. 4TABLE OF CONTENTS
TABLE OF CONTENTS
DIRECTORY INFORMATION ..............................................................................................10
MESSAGE FROM THE PRESIDENT .....................................................................................11
ACADEMIC CALENDAR ................................................................................................12-13
GENERAL INFORMATION ............................................................................................15-25
History ..............................................................................................................17
The Centre .........................................................................................................20
Vision Statement ...............................................................................................21
Mission Statement ............................................................................................21
Institutional Goals..............................................................................................21
Programs of Study .............................................................................................23
Specific Curricula ...............................................................................................23
Associate Degree Programs ..............................................................23
Associate in Applied Science Degree Programs ................................23
Diploma and/or Certificate Programs ...............................................24
Adult and Continuing Education Programs .......................................24
Performance Measures and Standards .............................................................25
ADMISSIONS ...............................................................................................................27-40
General Admissions Procedures .......................................................................29
Admission of Special Students ..........................................................................30
Placement Testing ............................................................................................30
Retesting ..........................................................................................................31
ASSET Retake Policy...........................................................................................32
Residency Status for Tuition Purposes ..............................................................32
Registration .......................................................................................................33
Drop/Add ..........................................................................................................33
Change of Program Major ................................................................................33
Change of Registration .....................................................................................34
Enrollment Requirements .................................................................................34
Selective Admissions ........................................................................................34
Transfer Admissions .........................................................................................35
High School Student Enrollment .......................................................................35
Core 44 College Transfer Pathway .....................................................................35
Career Technical Education Pathway .................................................................37
Cooperative Innovation High School Programs .................................................37
Student Application Procedures .......................................................................38
Notification of Acceptance ...............................................................................38
Readmission .....................................................................................................38
Roanoke Valley Early College ............................................................................39
Catalog of Record ..............................................................................................39
Tuition and Fees ................................................................................................39
Tuition Refunds .................................................................................................40
Student Accounts Receivable ............................................................................40
FINANCIAL AID ............................................................................................................41-63
Student Financial Aid ........................................................................................43
Priority Dates ....................................................................................................43
General Student Eligibility Criteria ....................................................................43 5TABLE OF CONTENTS
How to Apply/Application Process ....................................................................43
Verification ........................................................................................................44
Special Circumstances .......................................................................................44
Financial Aid Programs .....................................................................................45
Federal Pell Grant ..............................................................................45
Federal Supplemental Education Opportunity Grant ........................45
Federal Work-Study...........................................................................45
State Programs ............................................................................................46-48
College Foundation of North Carolina...............................................46
North Carolina Community College Grant ........................................46
North Carolina Education Lottery Scholarship ..................................46
N.C. Reach .........................................................................................47
Child Care Grants ..............................................................................48
Vocational and Rehabilitation Financial Assistance ..........................48
Loan Programs .............................................................................................48-50
William D. Ford Federal Direct Loan Program ...................................48
Federal Direct Stafford/Ford Loans and ............................................48
Federal Direct Unsubsidized Stafford/Ford Loans
Forgivable Education Loans for Service Program ..............................50
HCC Scholarships...............................................................................................51
Financial Aid Awards .........................................................................................54
Programs/Courses Ineligible for Financial Aid ..................................................55
Clock Hour/Credit Hour Conversion .................................................................55
Return to Title IV Funds Policy ..........................................................................56
Satisfactory Academic Progress Policy ..............................................................56
Scope ................................................................................................................56
Monitoring Procedures .....................................................................................57
Withdrawals ......................................................................................................58
Treatment of Developmental Courses ..............................................................58
Repeated Courses .............................................................................................58
Warning ............................................................................................................59
Suspension ........................................................................................................59
Reestablishing Progress After Suspension ........................................................59
Financial Aid Appeals ........................................................................................59
Veterans Affairs............................................................................................60-63
Satisfactory Progress Policy for Veterans ..........................................61
What Affects VA Benefits Eligibility ...................................................61
Veterans Administration Educational Benefits ..................................62
Veterans Telecourse and Distance Learning Policy............................63
ACADEMIC INFORMATION .........................................................................................65-82
Academic Schools and Majors ..........................................................................67
Semester System...............................................................................................67
Distance Learning .............................................................................................68
Grading System .................................................................................................68
Attendance .......................................................................................................69
Withdrawal from Classes ..................................................................................69
Curriculum Developmental Education ..............................................................70
Developmental Course Load .............................................................................70 6TABLE OF CONTENTS
Grading System for Developmental Studies .....................................................70
Change of Grades ..............................................................................................71
Computing Quality Point Average ....................................................................71
Student Academic Freedom .............................................................................72
Academic Regulations .......................................................................................72
Academic Standing ...........................................................................................72
Advanced Placement Credit ..............................................................................72
Audit .................................................................................................................73
Best Grade ........................................................................................................74
Change of Registration ......................................................................................74
Change of Class Schedule..................................................................................74
Class Size ...........................................................................................................74
Course Load ......................................................................................................74
Course Repetition..............................................................................................74
Course Substitution ..........................................................................................75
Credit by Examination .......................................................................................75
Forgiveness .......................................................................................................76
Honors List ........................................................................................................76
Guided Independent Study (GIS) ......................................................................76
Prerequisite/Corequisite Requirements ...........................................................76
Refunds .............................................................................................................76
Quarter Hour Courses .......................................................................................77
Transfer Credit ..................................................................................................77
Transfer of Credit Between Programs ...............................................................78
Inclement Weather ...........................................................................................78
Intellectual Property Policy ..........................................................................79-81
Purpose .............................................................................................79
Definitions .........................................................................................79
Policy .................................................................................................79
Fair Use................................................................................................80
Criteria for Determination of Ownership of ......................................80
Intellectual Property
Determination of Conflict..................................................................81
Rights and Responsibilities ................................................................81
STUDENT SERVICES ...................................................................................................83-101
Counseling Center Services ...............................................................................85
Rehabilitation Act of 1973/Section 504 & Americans ......................................85
with Disabilities Act of 1990
Career Services .................................................................................................85
Student Support Services..................................................................................86
PRIDE of Halifax Male Mentoring and Leadership Program..............................86
Student ID Cards ...............................................................................................86
Child Care Center ..............................................................................................87
Campus Bookstore ............................................................................................87
Textbook Refunds/Exchanges............................................................87
Textbook Buy-Backs ..........................................................................87
Quiet Room .......................................................................................................88
Student Lounge ................................................................................................88 7TABLE OF CONTENTS
Bulletin Boards ..................................................................................................88
Use of Telephones.............................................................................................88
Guidelines Governing Student Activities...........................................................88
Student Organizations.......................................................................................89
Student Government Association .....................................................89
Phi Theta Kappa ................................................................................89
Guidelines for College-Sanctioned Student Activities .......................................90
HCC Ambassadors .............................................................................................91
Class Rings.........................................................................................................91
College Colors ...................................................................................................91
Student Records ................................................................................................91
Examining Records ............................................................................................91
Challenging Records ..........................................................................................91
Transfer Request ...............................................................................................92
Release of Student Information ........................................................................92
Federal Student Right-to-Know .........................................................................92
Student Responsiblities ....................................................................................92
Application for Graduation ...............................................................................92
Student Conduct ...............................................................................................93
Student Appeal .................................................................................................94
Suspension/Dismissal........................................................................................94
Student Greivance Procedure Purpose .............................................................94
Appealing a Grade ............................................................................................94
Children on Campus ..........................................................................................94
The Family Educational Rights and Privacy Act .................................................95
Crime Awareness and Campus Security Act .....................................................97
Sexual Harassment ............................................................................................97
Firearms on Campus .........................................................................................98
Drugs and Alcohol .............................................................................................98
Communicable Diseases .................................................................................100
Bloodborne Pathogens ...................................................................................100
Tobacco-Free Campus Policy ...........................................................................100
Dress Code ......................................................................................................101
Notification of Sex Offender Law ....................................................................101
EDUCATIONAL SUPPORT .........................................................................................103-111
Academic Resources Lab .................................................................................105
Learning Resources Center/Library ................................................................105
Mission Statement ..........................................................................105
Staff .................................................................................................105
Facility .............................................................................................105
Computer Labs ................................................................................105
Collections ......................................................................................105
Interlibrary Loan .............................................................................106
Automation and Classification ........................................................106
Library Services and User Fees .......................................................................106
Consequences Regarding Unpaid Fines and Charges......................................107
LRC Web Page .................................................................................................107
Children in the LRC..........................................................................................107 8TABLE OF CONTENTS
Environment Conducive to Learning ..............................................................107
Telephone Contact to Patrons in the LRC ........................................................107
Food and Drink ...............................................................................................107
Electronic Resources Center (ERC) ..................................................................107
Information Retrieval .....................................................................108
Patrons and Patron Responsibilities ................................................108
Statistical Data Collections ..............................................................108
Student Succ..e..s.s...C..e..n..t.e..r....................................................................................108
SSC Location ....................................................................................109
Hours of Operation..........................................................................109
Available Services for Students .......................................................109
Computer Use Regulations .............................................................................110
Regulations and Consequences ......................................................110
Guidelines .......................................................................................110
Disclaimer .......................................................................................111
CONTINUING EDUCATION ......................................................................................113-125
Objectives .......................................................................................................115
Criteria for Activities .......................................................................................115
Admissions ......................................................................................................115
Registration .....................................................................................................116
Fees .................................................................................................................116
Fee Exemptions ...............................................................................................116
Repetition Regulations ....................................................................................116
Attendance......................................................................................................116
Refunds ...........................................................................................................117
Grading System ...............................................................................................117
Transcripts.......................................................................................................117
Continuing Education Unit (CEU) ....................................................................118
Courses and Services ......................................................................................118
Admission........................................................................................................118
Fees .................................................................................................................119
Registration .....................................................................................................119
Adult Basic Education (ABE) ............................................................................119
General Education Development (GED) ..........................................................119
Learning Lab....................................................................................................119
Compensatory Education ................................................................................119
Business & Industry Services ..........................................................................119
The Small Business Center ..............................................................120
Customer Training for Productivity Enhancement ..........................120
Customized Training for Job Growth ...............................................120
Workplace Literacy..........................................................................120
Customized Training for Technology Investment.............................120
Career Readiness Training Certificate (CRC) ....................................121
Occupational Extension ..................................................................................121
Computer Classes............................................................................121
Online Distance Learning - Education 2 Go .....................................121
Human Resources Development (HRD)...........................................122
Certified Nursing Assistant Programs ..............................................122
Certified Nurse Aide I ......................................................................123 9TABLE OF CONTENTS
Certified Nurse Aide II .....................................................................123
Law Enforcement ............................................................................123
Fire ..................................................................................................124
Emergency Medical Services (EMS).................................................124
Cardiopulmonary Resuscitation (CPR) First Aid ..............................125
Emergency Management ................................................................125
Industrial Emergency Response and Safety.....................................125
CURRICULUM PROGRAMS ......................................................................................127-239
COURSE DESCRIPTIONS...........................................................................................239-325
PERSONNEL .............................................................................................................327-342 10DIRECTORY INFORMATION
DIRECTORY INFORMATION
Halifax Community College is located one mile east of I-95 on Highway 158
(Julian Allsbrook Highway), Weldon, N.C., 27890
252-536-HCC1 (4221)
DIRECTORY OF CORRESPONDENCE
All inquiries will receive prompt attention. Please address to the appropriate
administrative office (see list below) and send to:
Halifax Community College, PO Drawer 809, Weldon, N.C. 27890
FOR MORE INFORMATION ON: WRITE THE OFFICE OF:
Administrative Affairs President
Academic Regulations and Faculty Dean of Curriculum Programs
Admissions Admissions
Adult Basic Education Director of Literacy Education
Child Care Director of Child Care Center
Curriculum, Instruction Vice President of Academic Affairs
Employment Personnel
Extension Programs Dean of Continuing Education
Financial Aid Financial Aid
Fiscal and Business Affairs Vice President of Administrative
Services
Foundation Executive Director
General Information Dean of Student Services
High School Equivalency Diploma (GED) Director of Literacy Education
Industry Services Dean of Continuing Education/
Community Services
Job Placement Dean of Student Services
JobLink Manager of JobLink/Satellite
Learning Resources Center Director of Learning Resources
Placement Testing Testing Coordinator
Public Information/Marketing Vice President of Institutional
Advancement
Registration Dean of Student Services
Rehabilitation Act Dean of Student Services
Small Business Director of Small Business Center
Student Services and Activities Dean of Student Services
The Centre Vice President of Institutional Advancement
Transcripts Registrar
Veterans’ Assistance Registrar 11 MESSAGE FROM THE PRESIDENT
MESSAGE FROM THE PRESIDENT
I am pleased that you have chosen to attend Halifax Community College to further your education and continue your lifelong educational pursuits. On behalf of our board of trustees, faculty, staff, and administration, I also want you to know that we will strive to make the pursuit of your educational goals and dreams a reality. As our academic year begins, we look forward to serving more students, business and industry partners, and the citizens of the Roanoke Valley region.
HCC offers more than 40 academic programs that lead to certificates, diplomas and associate degrees. We also offer basic literacy skills, workforce development, human resources development, and a variety of continuing education programs that cater to the interests of our population. HCC continues to serve more than 7,000 students annually in our curriculum and continuing education programs.
HCC is a vibrant and student-oriented institution of higher education that continues to put your learning objectives and goals as the top priority. Our experienced faculty, staff, and administration have the knowledge and expertise to help you achieve success in all of your academic pursuits and to provide guidance in many out-of-class activities.
Student success is also a very important part of our mission at HCC. We have implemented a new Student Success Center to help our students succeed in their academic endeavors. In addition, our Student Support Services program, funded by the U.S. Department of Education, provides additional support for students in the area of advising, counseling, mentoring, tutoring, and cultural enrichment. We continually strive to provide excellent academic support services to maximize student success.
Even in the face of a tough economy, we continue to help individuals in the Roanoke Valley service area attain the skills they need in order to find jobs in the marketplace. Our mission is “to meet the diverse needs of our community by providing high-quality, accessible and affordable education and services for a rapidly changing and globally competitive marketplace.”
Halifax Community College is the place where “Learning Comes to Life in Pursuit of Excellence.” I look forward to meeting you on campus and at one of our many campus and community activities!
Best wishes,
Dr. Ervin V. Griffin Sr.
President/CEO 12ACADEMIC CALENDAR
FALL SEMESTER 2012 (16 Weeks)
Registration for Fall 2012 July 2 - 3
Purge after 5 p.m. August 1
New Student Orientation August 9
Fall Late Registration August 13 - 14
Classes Begin August 15
Last Day to Add 8-Week Class August 20
Last Day to Add 16-Week Class August 21
Labor Day Holiday (College Closed) September 3
Classes Resume September 4
Midterm for 8-Week Classes September 12
Last Day to Drop 8-Week Class Without Academic Penalty September 17
Constitution Day Activities (Regular Classes Still Meet) September 17
8-Week Classes End/Midterm for 16-Week Classes October 10
Monday Classes Meet October 10
2nd 8-Week Classes Begin October 11
Fall Break (Inclement Weather Makeup Days) October 15 - 16
Classes Resume/Last Day to Drop 16-Week Classes October 17
Without Academic Penalty
Early Registration for Spring 2013 (No Classes) November 8
Veteran’s Day Holiday (College Closed) November 9
Classes Resume/Registration for Spring Continues by Appointment November 12
No Classes (Inclement Weather Makeup Days) November 21
Thanksgiving Holiday (College Closed) November 22 - 23
Classes Resume November 26
Last Day to Drop for Any Reason November 30
16 Week Classes End December 14
Semester Ends December 17
SPRING SEMESTER 2013
New Student Orientation January 3
Spring Late Registration January 7 - 8
Purge after 5 p.m. January 8
Classes Begin January 9
Last Day to Add 8-Week Class January 14
Last Day to Add 16-Week Class January 15
Martin Luther King, Jr. Holiday (College Closed) January 21
Classes Resume January 22
Monday Classes Meet January 23
Midterm for 8-Week Classes February 6
Last Day to Drop 8-Week Class Without Academic Penalty February 8
8-Week Classes End/Midterm for 16-Week Classes March 6 13 ACADEMIC CALENDAR
Last Day to Drop 16-Week Classes Without Academic Penalty March 8
Juniors Learning About Careers Day (Regular Classes Still Meet) March 15
Spring Break March 29
Easter Monday Holiday April 1
Spring Break April 2
Early Registration for Summer and Fall 2013 April 3
Classes Resume (Wednesday Classes Meet) April 4
Last Day to Drop for Any Reason May 7
Graduation Rehearsal May 10
Graduation May 11
SUMMER SEMESTER 2013
Summer 2013 Late Registration May 20
Purge After 5 p.m. May 20
Classes Begin May 21
Last Day to Add a Class May 23
Memorial Day Holiday (College Closed) May 27
Classes Resume (Monday Classes Meet) May 28
Midterm June 18
Last Day to Drop Without Academic Penalty June 20
Independence Day Holiday (College Closed) July 4
Summer Break July 5
Last Day for Submission of Drop Forms for Any Reason July 8
Registration for Fall 2013 (No Classes) July 17
Classes End July 19
Grades Due July 23 General
Information 17GENERAL INFORMATION
About Halifax Community College (HCC)
Halifax Community College embraces the open-door policy of education for citizens who
have the need and desire to learn. The trustees, administration, faculty, and staff are
dedicated to advancement through education and are committed to existing programs.
However, the institution is constantly searching for new programs, which will fulfill the
needs of individuals in a changing society.
The 109-acre campus is located on Highway 158 in Weldon, North Carolina, less than a mile east of Interstate 95. The present campus consists of eight buildings, totaling more than 274,386 square feet. These facilities include an administrative building, library, student center, continuing education center, literacy and science education building, The Centre, allied health/multipurpose building, the Roanoke Valley Early College, a child care center, a small business center, and a fitness center.
Adequate parking is provided with easy access to all college activity areas. Campus security personnel are employed for both day and evening protection. Long-range plans call for the establishment of additional facilities as needs dictate and financial resources become available.
History
In 1967 visionaries in Halifax County recognized the need for a reputable institution to
offer educational opportunities and job training for high school graduates and others. The
visions and dreams became reality when Halifax County Technical Institute was chartered
on September 7, 1967, by the North Carolina General Assembly. Under the terms and
provisions of Article 115A of the General Statutes, the educational facility became a
public institution of the North Carolina Community College System.
The institution began functioning in February 1968 when its first president, Dr. Phillip W. Taylor, was appointed. Halifax Technical Institute used office space at the Civil Defense Building in Halifax until the property, formerly known as the Colonial Manor Motel on Highway 301, was acquired on July 15, 1968.
In its first year, Halifax County Technical Institute offered classes in practical nursing and masonry programs inherited from Pitt Technical Institute. The institute assumed responsibility for these programs in March 1968. Full-time students in business administration, secretarial science, radio and television service, and automotive mechanics enrolled for the first time in September 1968.
Action by the General Assembly removed Halifax County Technical Institute from the unit status and established it as a chartered institution, governed by a 12-member board. Four trustees were appointed by local school boards, four by the Halifax County Board of Commissioners, and four by the Governor of North Carolina. The roster for that body comprising the Board of Trustees included: 18GENERAL INFORMATION
A. Edwin Akers C.L. Shoffner
A.D. Haverstock E.K. Veach, Sr.
J.D. Hines Doris Cochran
Carl Hoag Faye J. Twisdale
Robert Metcalfe C. Kitchen Josey
Watson N. Sherrod William Thorne
The Board of Trustees is a corporate body with all powers usually conferred upon such bodies to exercise powers necessary for the management and administration of the institute. Since the inception of the institution, programs and facilities have evolved to meet the needs of an expanded and diverse enrollment population. In May 1972 the trustees approved the purchase of a 109-acre tract of land ideally located in the population center of Halifax County. Construction began in 1975 and the institute moved to the new campus in April 1977 where formal dedication ceremonies were held on May 22, 1977. The cost of the facility, including land and buildings, was approximately $2,356,000 and contained 72,000 gross square feet.
As seen as early as 1973, the trustees, staff, and faculty of Halifax County Technical Institute began to discuss the possibilities and to make plans for adding a two- year college transfer program. The institute had offered a general education program on contract with East Carolina University since 1971. The leadership of the institution recognized the many rewards that would result from establishing a two-year transfer program operated solely by the local institution; thus, the community witnessed the emergence of HCC as a comprehensive community college.
A feasibility study was conducted in 1974. The local trustees, the county board of commissioners, local secondary school units, the state board of community colleges, and the state advisory budget commission approved the move for the establishment of the institute as Halifax Community College.
Local representatives introduced the bill to the 1975 North Carolina legislature and action was approved in June of that year to become effective on July 1, 1976.
The institution moved to its present location in 1977 when Halifax Community College established a new campus in Weldon, on Highway 158. In 1979, 4,000 square feet of vocational classroom space were added to the growing institution.
Another major campus addition was the Technology Development Center (now the Continuing Education Center) completed in 1986. The center housed a large, multipurpose auditorium, spacious bays for industrial training, classrooms, and offices for continuing education staff and the small business center, established in 1985. In 1987 a new student activity center opened, which housed the campus bookstore and a student lounge. 19GENERAL INFORMATION
Following the retirement of the founding president, the search committee of the board of trustees appointed Dr. Elton L. Newbern, Jr. as president, effective July 1, 1988. Under his leadership, new facilities and programs were initiated to meet the needs of a rapidly increasing enrollment.
The institution’s curriculum enrollment numbered 14 at its inception, but grew rapidly, and the College experienced a 41 percent increase in enrollment in the 1990s. The College celebrated its 25th anniversary in 1993.
During Dr. Elton Newbern’s tenure, the College’s image was enhanced along with growth of the actual physical plant and its services. As a result of his leadership in the areas of public relations and marketing, Dr. Newbern was honored as the 1993 recipient of the National Council for Marketing and Public Relations’ Pacesetter Award.
The HCC Foundation assets showed marked increases and scholarship awards jumped from three named scholarships to more than 50. The purpose of the Foundation is to assist the College in acquiring funds to supplement state and local allocations, and its specific function is to support student scholarship. The College established articulation agreements with area secondary schools and colleges, and Tech Prep and School-to-Work Programs were implemented during Newbern’s presidency.
The 1990s reflected the enrollment increase through growth in both program areas and facilities. New curriculum programs were initiated and included accounting, microcomputer systems technology, basic law enforcement technology, phlebotomy, and pulp and paper technology. A statewide reengineering process converted all 58 community colleges within the North Carolina Community College System to a common course library, based upon a semester system. The Child Care Center was established on the campus with first preference for accommodation given to student and faculty parents.
Halifax Community College experienced growth in facilities as well. The Student/ Nursing Education Center was constructed in 1990, the Literacy/Science Education Center was completed in 1994, and the Child Care Center/Classroom Building was constructed in 1996. Today’s campus features major additions, including the new student activity complex that combines all of the student services functions into one location. The Student Admissions is headquarters for the admissions office, the campus bookstore, and a student lounge, all under one roof.
The Literacy and Science Education Center, a 25,000 square-foot free-standing addition, houses a learning center for the literacy program, a GED lab, six large classrooms, four science/chemistry labs, and 11 related offices. The center also contains a computer room, a testing room, and large classroom space for lectures. 20GENERAL INFORMATION
A model child care center and teaching facility, plus classrooms for the criminal justice and teacher associate programs, added more than 18,000 square feet of additional classroom space to the campus landscape.
On September 1, 1998, the Halifax Community College Board of Trustees selected a new leader for the College. Dr. Theodore (Ted) H. Gasper, Jr. was appointed as president, following the retirement of his predecessor. During the time of his leadership, the College grew to serve a record number of students. Through an intensive outreach program, citizens in outlying communities of the service area now had access to college services in their own neighborhoods. New programs and projects were initiated to continue to meet the educational needs of the community with improved services and huge technological advances.
In July 2002 the construction began on the Allied Health/Multipurpose Building. The new 80,886 square foot, state-of-the-art, two-story building houses the allied health programs, which include nursing, nursing assistant, licensed practical nursing, and dental hygiene.
In August 2003 the construction began on the new Wellness Center. The Wellness Center, a 6,500 square foot free-standing addition, houses exercise equipment for the basic law enforcement program, floor space for continuing education classes, and exercise classes.
Through advancement in distance learning activities - online instruction and live interactive classes via the North Carolina Information Highway - Halifax Community College is a recognized leader for progress in the Roanoke Valley. The College continues its traditions of quality and service to the citizens of the area and is committed to remaining a pacesetting institution offering service with a personal touch. For our students, HCC is where Learning Comes to Life in Pursuit of Excellence.
Dr. Ervin V. Griffin, Sr. started his tenure as the fourth president of Halifax Community College on December 1, 2006. In February 2008 Dr. Griffin began a high visibility campaign to highlight the campus. He brought a stamp dedication ceremony commemorating legendary jazz vocalist Ella Fitzgerald to HCC as part of Black History Month festivities. This was the first time that HCC had partnered with the U.S. Postal Service to bring a stamp dedication to campus. Dr. Griffin also partnered with a local newspaper to publish two presidential columns each month, giving his perspective on a variety of educational topics, and he commissioned the College’s first academic mace.
The Centre
The Centre at Halifax Community College opened in November 2003 to serve as
northeastern North Carolina’s premier multipurpose venue. The 1,500 seat theatre with
1,000 retractable seats makes it the area’s most versatile facility, affording extensive 21GENERAL INFORMATION
flexibility for a wide variety of functions. The Centre can host theatre productions, concerts, banquets, receptions, conferences, dances, and exhibits. Its features include a state-of-the-art stage, intricate rigging, sound and lighting systems, scene shop, costume shop, and dressing suites with all of the amenities. The adjoining gallery is available for smaller meetings, receptions, luncheons, and functions for 100 people or less.
The mission of The Centre is to continue to enhance the history and legacy of Halifax Community College and to contribute to the welfare of the people of the Roanoke Valley through educational, cultural, and community programming.
Vision Statement
HCC will continue to be a catalyst for educational, cultural, and economic progress in
the Roanoke Valley by anticipating and responding to the needs of an evolving global
community.
Mission
HCC strives to meet the diverse needs of our community by providing high-quality,
accessible and affordable education and services for a rapidly changing and globally
competitive marketplace.
Institutional Goals
I. To ensure a qualified workforce by providing high quality, accessible, flexible
training and transfer programs to a diverse student population.
A. Provide technical and vocational education leading to an associate in
applied science degree, a diploma, or certificate that meets the
employment needs of the community.
B. Provide a two-year college transfer program to facilitate enrollment in
a four-year college or university or entry in today’s high skilled, global
workforce.
C. Provide appropriate support services for students
D. Meet North Carolina Community College System’s annual critical
success factors performance measures.
II. To ensure that graduates of the Associate Degree Programs (AA/AS/ AAS) are competent in the following areas:
A. Communicate effectively in reading, writing, and oral communication.
B. Demonstrate fundamental mathematics skills.
C. Demonstrate positive life skills applicable to the workplace.
D. Demonstrate competency and information literacy through the use of
computers.
E. AAS graduates will perform specialized technical skills related to their
program major. 22GENERAL INFORMATION
III. To support economic development in the Roanoke Valley.
A. Provide continuing education programs to support the on-going
training and retraining needs of the workforce.
B. Offer programs and services to support businesses and industry.
C. Offer enrichment courses and cultural events that contribute to the
quality of life.
D. Participate in regional economic development activities.
IV. To enhance the Enrollment Management Program.
A. Develop a comprehensive admissions and recruitment program to
attract diverse student populations to the College.
B. To increase enrollment by ten percent over the next four years.
C. Increase faculty and staff training in enrollment management,
recruitment, retention, financial aid, and academic advising, in order
to effectively communicate with prospective and current students.
D. Build a clear framework between Enrollment Management,
Institutional Effectiveness, and Student Learning Outcomes to guide
decisions and priorities and assess accountability measures.
V. To upgrade the foundation of basic skills of the adult population to meet individual and workforce needs.
A. Offer ABE (Adult Basic Education) and GED (General Education Development) programs at accessible times and locations.
B. Progress of Basic Skills Students will be at least 75 percent.
C. Provide compensatory education for adults with special needs.
D. Offer developmental education courses to enable students to
attain the basic skills necessary to enter and succeed in curriculum
programs.
VI. To assure effectiveness in instructional programs, support services, and administrative processes.
A. Develop a comprehensive institutional effectiveness program implementing appropriate planning and assessment.
B. Implement appropriate management practices.
C. Implement effective and efficient use of technology.
VII. Increase public awareness of the College.
A. Continually develop and implement a strong community outreach
program designed to enhance the programs of the College and the
community it serves.
B. Provide a healthy, safe, and aesthetic campus environment that is
inviting to all.
C. Establish a strong alumni association. 23GENERAL INFORMATION
D. Increase public awareness of the College through electronic and print advertisement.
E. Create promotional materials that bridge generational technology gaps and cultural differences.
Programs of Study
Each program meets specific requirements set by employers in Halifax and surrounding
counties. Representatives of local businesses and industries make up the College’s
advisory committees. Because of this strong tie to the real world of work, each of these
programs offers the student the opportunity for a well-rounded, interesting, and practical
education.
Enrollment and completion of a program will enable the student to receive a degree, diploma, or certificate. Students may also enroll in a particular course or group of courses without committing to a specific program.
Halifax Community College supports the notion that learning is a lifelong activity. The College offers instruction in Adult Basic Education, professional development, and community service courses of general interest at convenient times.
Specific Curricula
Associate Degree Programs
Associate in Arts
Associate in General Education
Associate in Science
Associate in Applied Science Advertising & Graphic Design Automotive Systems Technology Associate Degree Nursing (Integrated) Business Administration
Computer Information Technology Criminal Justice Technology
Dental Hygiene
Early Childhood Associate
Human Services Technology
Industrial Systems Technology
Medical Laboratory Technology
Medical Office Administration
Office Systems Administration
Paralegal Technology 24GENERAL INFORMATION
Diploma and/or Certificate Programs
Advertising & Graphic Design - Computer Graphics
Advertising & Graphic Design - Graphic Design
Automotive Systems Technology
Basic Law Enforcement Training (BLET)
Business Administration
Computer Information Technology
Cosmetology
Industrial Systems Technology
Interior Design
Lateral Entry Teacher Certification
Medical Office Administration
Office Systems Technology
Phlebotomy
Practical Nursing
Welding Technology
Halifax Community College offers the Teacher Preparation Partnership Program in Elementary Education with Elizabeth City State University and the East Carolina University’s Wachovia Partnership East. Also, HCC has a partnership with Chowan University’s Adult Degree Completion Program, Eastern Carolina Christian College, and North Carolina Central University’s Nursing and Social Work programs. Contact the Admissions Office for information.
Adult and Continuing Education Programs
Occupational Courses
Literacy Education (ABE & GED)
Customized Training
Human Resources Development (HRD)
Compensatory Education
Cultural Activities
Special Interest Courses
Computer/Technology
Teacher Recertification Courses
Fire/Rescue Training
Emergency Medical Service Courses
Law Enforcement Training
Workforce Readiness
Business & Industry Services Courses
Small Business Center
Nurse Aide I & II
Education To Go - Online Distance Learning 25GENERAL INFORMATION
North Carolina Community College System
Critical Success Factors/Performance Measures and Standards
In response to a special provision of the North Carolina General Assembly, the State Board of Community Colleges approved, in 1999, 12 performance measures and standards to enhance accountability in North Carolina community colleges. In the 2007 session, the General Assembly approved modification to the North Carolina Performance Measures and Standards as adopted by the State Board of Community Colleges. As a result, the number of performance measures was reduced to eight. Each college is required to publish its performance ratings on these eight measures.
The annual performance of Halifax Community College is published on the College’s website: www.halifaxcc.edu/FactBook/measure.htm.
A copy of the report can be found at: http://www.nccommunitycolleges.edu/Publications/ index.html
Below is a list of the eight performance measures and the North Carolina Community College System (NCCCS) Performance Standards.
Measure
1. Progress of basic skills students
NCCCS Performance Standard
75%
2. Passing rates on licensure & certification exams
Aggregate pass rate: 80%
Any single reported exam: 70%
3. Performance of College’s transfer students
83% equivalent to native UNC sophomores and juniors (87% with GPA>=2.0 for report year 2010 - 2011)
4. Passing rates of students in developmental courses
75%
5. Success rate of developmental students in subsequent college-level courses
80%
6. Satisfaction of program completers and non-completers
90%
7. Curriculum student retention and graduation
65%
8. Client satisfaction with customized training
90% Admissions 29ADMISSIONS
Halifax Community College implements the open-door policy established by the North Carolina State Board of Community Colleges. This policy provides admission to any person who is 18 years of age or older or is a high school graduate or received a high school equivalency certificate (or GED). A “Certificate of Attendance” does not constitute high school graduation nor is the certificate deemed equivalent to high school completion. However, this policy does not necessarily imply immediate admission to any curriculum. Placement in certain programs is limited, and admission to a specific program of study is based on guidelines developed to ensure the student’s chances of success in the program. The College serves all individuals who can profit from instruction regardless of race, creed, gender, age, religion, national origin, physical or mental disability, or other factors.
In most programs, a placement test and a counseling interview are arranged. This process aids the students in evaluating their potential for success in the curriculum of their choice. When scores on the placement test indicate that a person is not academically ready for a particular program of study, the individual will be assisted in developing the skills necessary for program placement.
General Admission Procedures
The procedures listed below must be followed for admission to a curriculum program and
must be completed before official acceptance is granted:
1. Submit an application. The application for admission is obtained from the Office of Enrollment Management or online and must be submitted to the Admissions Office with sufficient information to determine state residency.
2. Submit a photocopy of your signed social security card.
3. Students seeking admission into an associate in arts, associate in science, associate in general education, associate in applied science or diploma program or certain certificate programs (cosmetology, phlebotomy and BLET) must be a high school graduate and submit official high school transcripts or an official copy of their GED scores.
4 .Students who are 18 years of age or older, but have not graduated high school may enroll as a special student. Note: Special students are not eligible for financial aid or veterans’ benefits.
5. Submit official transcripts from previously attended colleges if transfer credit is desired.
6. Meet with a counselor. Students are assisted in selecting an appropriate program of study based on their desires and academic abilities. Counselors are available throughout each semester to assist students with educational and career goals and are always available to students with academic concerns. 30ADMISSIONS
7. Complete college placement tests. The placement test is administered to all students prior to their first semester registration. The purpose of the placement test is to enroll students in the appropriate English, reading, math, or algebra courses based on their prior academic preparations. Selection of students for each allied health program is based on admissions and other program specific criteria. Students who have an AAS degree or higher are exempt from the test, except for programs with selected admissions.
8. Have a personal interview with the testing coordinator to review and interpret placement test scores. The counselor can evaluate the student’s aptitude and capability to pursue a particular program of study. The student will have the opportunity to ask questions about the school and its programs.
9. Meet with an advisor. Students meet with assigned academic advisors each semester to complete class schedules. Placement test results and/or transfer credits may be used when appropriate.
Admission of Special Students
Applicants who do not complete the admissions procedures outlined above may register
as a special student. This includes students 18 years of age or older who are not high
school graduates. To be admitted as a special student, the applicant needs only to submit
a completed application and a signed photocopy of their social security card; however,
upon a later decision to pursue a degree, diploma, or certificate at the college, special
students will be required to submit proof of an official high school transcript and / or copy
of their GED scores and meet certain placement criteria.
Special students must meet course prerequisites and/or co-requisites and/or provide official college transcripts showing that the prerequisites and/or co-requisites have been met or take the college placement test with satisfactory scores.
Special Students and students in certificate programs are NOT ELIGIBLE for financial aid or veterans’ benefits. The student must declare a major after taking 15 hours in a major.
Placement Testing
A placement testing program for all students is coordinated through the dean of student
services. Placement tests will be administered to all new students planning to enter
degree, diploma, and certificate programs. In addition, other tests and interest inventories
are available in the counseling center. Students must present a picture ID when testing
and provide a calculator for the algebra portions of the placement test.
The placement test is given to all students who select a program area prior to registration. The test is administered, scored, and interpreted by student services. Placement results are valid for one (1) year if the student does not enroll in an institution of higher learning. If the student enrolls in an institution of higher learning, placement test results are 31ADMISSIONS
valid for two (2) years. Placement test results enable advisors to enroll students in the appropriate courses. The placement test includes the following:
Writing Skills - Test is designed to measure writing proficiency.
Reading Skills - Test is designed to measure reading proficiency.
Numerical Skills - The numerical skills test is designed to measure proficiency in basic mathematical functions.
Elementary Algebra - The elementary algebra test is designed to measure proficiency in algebraic concepts.
Intermediate Algebra - The intermediate algebra test is designed to measure proficiency in a second-year high school algebra class.
IMPORTANT NOTE:
The COMPASS Test computer system automatically monitors test scores as tests are in
progress. The system will automatically discontinue the testing process when students’
scores fall below a certain level.
If this occurs, students must switch to the ASSET Test. This is the only means by which said students can receive a placement test score.
(SAT & ACT exemption: If a student scores 500 or above on their SAT critical reading and 500 or above on their SAT writing sections, they do not have to take the English portions of the placement test. If a student scores 500 or above on their SAT math sections, they do not have to take the math placement test. If a student scores 18 on the English ACT or above, they do not have to take the English portions of the placement test. If a student scores 21 or above on the reading portion of the ACT, they do not have to take the reading portion of the placement test. If a student scores 22 or above on the math secion of the ACT, they do not have to take the math portion of the placement test. Applicants who provide SAT scores more than five years old will be asked to take the ASSET or COMPASS placement tests.)
Retesting
All retesting should be done prior to scheduled dates of early and regular registration. This
would enable students to see a counselor, set a retest date, and study before retesting.
The process for retesting is as follows:
1. Students may retest any part of the ASSET if they score two (2) points or less from the cutoff score. 32ADMISSIONS
ASSET Retake Policy
Since Halifax Community College combines developmental reading with developmental
writing, our language arts assessment poses unique challenges. For this reason, different
guidelines will govern math retakes and reading/writing retakes.
Reading/Writing
Students with split scores (their writing ASSET scores place them in a different English
course than their reading ASSET scores) will continue to take the lower course. This will
allow these students to address deficiencies.
However, students with split scores will be allowed a chance to earn an ASSET retake at the end of the semester. This test would be administered under the following conditions:
* The student completes the developmental course with at least a B.
* The student obtains written verification of retake eligibility from his or her
instructor.
Math
The math department recommends that HCC continue the policy of granting retests to
students with scores within two points of the next level. The math department further
recommends two points of clarification to the policy.
* Students may not retest once they start their developmental sequence. This
would eliminate situations such as students taking MAT 060 and then
retesting to place out of 070. This would also prevent students from
completing part of Math 060 or 070, withdrawing, and then retesting.
1. Retesting must be scheduled prior to the first day of the semester.
2. Students may retest once, but are advised to wait at least a week between testing to ensure time for review.
3. Students may not retest to remove an In Progress (IP) or Withdrawal (W) grade received in a developmental class.
4. Students may not retest in order to drop a developmental class after the last day for schedule changes. If the student does not retest by the drop/add date, then the student must remain in the developmental class for the semester.
Residence Status for Tuition Purposes (N.C. General Statute 116-143.1)
A North Carolina “resident for tuition purposes” is a person, or a dependent person
(dependent according to IRS tax code) whose parent or legal guardian has established
and maintained legal residence in North Carolina for at least 12 months. Residence in
North Carolina must be legitimate and be a permanent situation rather than just for
the purpose of maintaining a residence prior to enrollment at an institution of higher
education. 33ADMISSIONS
Other persons not meeting the 12 month legal residence requirement may be classified as North Carolina residents for tuition purposes only if they fall within one of the limited categories authorized by the North Carolina Legislature. All other persons are ineligible for classification as a North Carolina “resident for tuition purposes” and will be charged non-resident tuition.
To qualify as a North Carolina resident for tuition purposes, you must be a U.S. citizen, permanent resident alien or a legal alien granted indefinite stay by the Immigration and Naturalization Service. Living in or attending school in North Carolina will not, in itself, establish legal residence. Students who depend on out-of-state parents for support are presumed to be legal residents of the same state as their parents. Information relating to North Carolina residence for tuition purposes shall be required from all applicants claiming to be North Carolina residents (see N.C. Administrative Code 020.0201).
Registration
Registration is the process of enrolling in a course or a schedule of courses at the beginning
of each semester or other specified periods. The registration process is essential to the
mission of the College.
Students will register for classes during the official registration periods. A student is considered enrolled in a particular class when he/she has paid the registration fee. Students who enroll, but never attend the class, will not be counted in membership and will be withdrawn from the class. Conversely, if he/she attends all classes and does all the work, but does not pay the registration fee, he/she is not considered enrolled in the class.
Students are highly encouraged to plan in advance for the registration process. Students are highly encouraged to register during early registration and regular registration periods. Classes are much less likely to be full, so the chances that students will get the schedule they want are greatly improved.
Drop/Add
Students may make adjustments in their scheduled classes through the drop/add period
as noted in the semester calendar. Students should meet with their advisors to initiate a
change.
Change of Program Major
Students will be allowed to change programs until the end of the registration add period.
After the registration add period, majors will be changed effective the subsequent
semester. Students changing majors should complete the following steps: 34ADMISSIONS
1. Current advisor will print out the Change of Major Form located on the file exchange or from the Office of Enrollment Management.
2. Current advisor will sign off on the change of major form.
3. Student will take signed form to new advisor.
4. New advisor will sign off on change of major form.
5. After obtaining both current and new advisor signatures on the Change of Major Form, the student will take the form to the Admissions Office.
Students who do not know what they wish to major in or what career they want to choose should go to the Counseling Center for advisement.
Change of Registration
Schedule changes after registration may be made prior to the last day to add a class.
Enrollment Requirements
In order to be officially enrolled, students must have registered, paid their tuition and
fees, and have actually attended class on or before the 10 percent point of the semester.
Requirements for placement in programs are as follows:
1. Degree and diploma programs - The student must be a high school graduate or have obtained a high school diploma equivalency.
2. Certificate programs (except cosmetology, phlebotomy, and BLET) - These programs are open to students at least 18 years of age regardless of whether they completed high school or received a high school diploma equivalency, provided they are enrolled in a course of study leading to a certificate. Students who have not completed high school will be encouraged to continue work toward completion of the equivalency program.
3. High school equivalency programs - Adults who have not finished high school may study for the high school equivalency examination. Students who pass the examination receive a high school diploma equivalency from the North Carolina State Board of Community Colleges.
Selective Admissions
Selective admission procedures will be followed in programs of study, which require
additional standards to the “open door” philosophy. The selective admission procedure
may be the result of regulatory agencies, space equipment requirements, or academic
skills levels. When selective admission procedures are utilized, clearly defined guidelines 35ADMISSIONS
will be formulated by the dean of curriculum programs and approved by the president. The administration of the selective administrative rules and regulations adopted by the College becomes the responsibility of the dean of student services. Selective admission programs include associate degree nursing (integrated), practical nursing education, phlebotomy, dental hygiene, BLET, and medical laboratory technology. After all admission requirements have been met by the applicant, official admission is contingent upon selection and satisfactory physical and emotional health as required by regulatory agencies. Students not admitted must re-apply to be considered for the next acceptance class.
Transfer Admissions
A transfer student is a student pursuing a degree at Halifax Community College who has
earned credits at another institution and wishes to apply these credits toward a Halifax
Community College certificate, diploma, or degree. In addition to submitting all other
application materials, a student desiring to receive transfer credit must have an official
transcript sent to Halifax Community College by the institution that originally granted the
credits (see Transfer Credit in Academic Information section).
High School Student Enrollment
Effective January 1, 2012, legislation combined Huskins, Learn and Earn, and Dual
Enrollment into one program identified as the Career and College Promise Pathway
Initiative (CCPP). HCC offers three pathways: Core 44 College Transfer Pathway, Career
Technical Education Pathway, and Cooperative Innovative High School Programs. The CIH
is in partnership with the Roanoke Valley Early College/Weldon City Schools.
North Carolina community colleges may offer the following Career and College Promise pathways aligned with the K-12 curriculum and career and college ready standards adopted by the state board of education:
1. A Core 44 College Transfer Pathway leading to a minimum of 30 hours of college transfer credit, for qualifying high school juniors and seniors
2. A Career and Technical Education Pathway leading to a certificate, diploma, or degree, for qualifying high school juniors and seniors
3. A Cooperative Innovative High School Pathway approved under Part 9 of Article 16 of Chapter 115C of the General Statutes
Core 44 College Transfer Pathway
1. The Career and College Promise Core 44 College Transfer Pathway requires the
completion of at least 30 semester hours of transfer courses, including English and
mathematics. 36ADMISSIONS
2. To be eligible for enrollment, a high school student must meet the following criteria:
a. Be a high school junior or senior
b.Have a weighted GPA of 3.0 on high school courses
c. Demonstrate college readiness on an assessment or placement test (See
chart below). A student must demonstrate college readiness in English,
reading, and mathematics to be eligible for enrollment in a Core 44 College
Transfer Pathway.
CUTOFF SCORES FOR APPROVED COLLEGE READINESS TESTS
Subject PLAN
PSAT
ACT
SAT
ASSET
English 15
49
18
500
41
Reading 17
50
21
500
41
Math 19
50
22
500
41
Unless the student has taken the ASSET exam at HCC, these test scores must appear on the high school transcript. If not, applicants must ensure that the official, unopened test scores are received by HCC by the application deadline.
3. A high school junior or senior who does not demonstrate college readiness on an approved assessment or placement test may be provisionally enrolled in a College Transfer Pathway. To qualify for provisional status, a student must meet the following criteria:
a. Have a cumulative weighted GPA of 3.5
b.Have completed two years of high school English with a grade of ‘C’ or
higher
c.Have completed high school Algebra II (or a higher level math class) with a
grade of ‘C’ of higher
d.Obtain the written approval of the high school principal or his/her designee
e. Obtain the written approval of the community college president or his/her
designee
A provisional status student may register only for college mathematics and college English courses within the chosen pathway. To be eligible to register for other courses in the pathway, the student must first successfully complete mathematics and English courses with a grade of ‘C’ or higher.
4. To maintain eligibility for continued enrollment, a student must:
a. Continue to make progress toward high school graduation
b.Maintain a 2.0 GPA in college coursework after completing two courses
5. A student must enroll in one Core 44 College Transfer Pathway program of study and may not substitute courses in one program for courses in another. 37ADMISSIONS
6.A student may change his or her program of study major with approval of the high school principal or his/her designee and the College’s chief student development administrator.
7. With approval of the high school principal or his/her designee and the College’s chief student development administrator, a student who completes a Core 44 College Transfer Pathway while still enrolled in high school may continue to earn college transfer credits leading to the completion of the 44-hour general education transfer core.
8. With approval of the high school principal or his/her designee and the College’s chief student development administrator, a student may enroll in both a Core 44 College Transfer Pathway program of study and a Career Technical Education program of study.
Career Technical Education Pathway
1. The Career and College Promise Career Technical Education Pathway leads to a certificate or diploma aligned with a high school career cluster.
2. To be eligible for enrollment, a high school student must meet the following criteria:
a. Be a high school junior or senior
b.Have a weighted GPA of 3.0 on high school courses or have the
recommendation of the high school principal or his/her designee
c.Meet the prerequisites for the career pathway
3. High school counselors should consider students’ PLAN scores in making pathway recommendations.
4. College Career Technical Education courses may be used to provide partial or full fulfillment of a four-unit career cluster. Where possible, students should be granted articulated credit based on the local or state North Carolina High School to Community College articulation agreement. To meet SACS requirements, high school articulated credit cannot exceed 50 percent of the certificate credit.
5. To maintain eligibility for continued enrollment, a student must:
a. Continue to make progress toward high school graduation
b.Maintain a 2.0 in college coursework after completing two courses
6. A student must enroll in one program of study and may not substitute courses in one program for courses in another. The student may change his or her program of study major with approval of the high school principal or his/her designee and the College’s chief student development administrator.
Cooperative Innovative High School Programs
1. Cooperative Innovative High School Programs are located on college campuses, enroll 38ADMISSIONS
100 or fewer students per grade level, and provide opportunities for students to complete an associate degree program or earn up to two years of college credit within five years.
2.Eligibility requirements for Cooperative Innovative High School programs are established jointly by local boards of education and local boards of trustees in accordance with G.S. 115C-238.50.
3. The state board of education and the state board of community colleges may waive the requirement that a Cooperative Innovative High School Program is located on the community college campus.
Student Application Procedures
1. The high school will document eligibility criteria (high school GPA and PLAN or other
assessment scores) on the student’s transcript. A home school or non-public high school
student must submit a transcript and official test scores from an approved assessment
test.
2. Prior to admissions, students must complete a college application, as well as a supplemental Career and College Promise Pathway application.
3. Students must submit a completed CCPP eligibility form each semester prior to registration. The eligibility form may be obtained from his/her school.
Notification of Acceptance
The College will send a letter(s) prior to acceptance that discusses the status of the
enrollment process and/or the applicant will receive an email(s) upon receipt of the online
application for enrollment and all required documents. Students will not be allowed to
register until they have met all admission requirements.
Readmission
An application for readmission is required from all students if two or more consecutive
semesters (excluding summers) have elapsed since their last enrollment, or upon
graduation with a certificate, diploma, or degree from a designated program of study.
An application for readmission should be submitted to the Admissions Office at least two
weeks prior to registration. Former students who reapply for admission may be asked to
supply the Admissions Office with transcripts and test scores. All students applying for
change of program must see their current advisor to obtain a signed change of program
form from their current advisor, take the signed from to the new advisor and receive
signatures. After obtaining both signatures on the change of major form, the student will
take the form to the admissions office prior to registering for classes.
If approved for readmission, students must meet the requirements of the catalog in use at the time the student applies for readmission to the College. 39ADMISSIONS
Note: The College reserves the right to refuse readmission to any student whose enrollment or continued presence is considered a risk for campus safety or disruption of the educational process. Prior disciplinary records may be considered when students seek readmission to the College.
Roanoke Valley Early College
The Roanoke Valley Early College (RVEC) is a Weldon City Schools public high school located
on the campus of Halifax Community College in the 600 Building. RVEC was established to
meet the educational needs of students from Halifax and western Northampton counties.
Admission to the RVEC is coordinated through Weldon City Schools. The goal of the RVEC
admissions process is to select and admit a diverse group of students who have a genuine
interest in the pursuit of a rigorous high school program. Graduates of the RVEC may earn
a high school diploma from Weldon City Schools along with a two-year college degree
from Halifax Community College concurrently.
Catalog of Record
The catalog that is current when the student enrolls with the College is the catalog of
record. A student who is in continuous attendance (except summer term) may graduate
under the provision of his/her catalog of record or subsequent issue. A student who is not
enrolled for a period of two consecutive semesters must graduate under the provisions of
the catalog in effect on his/her last re-entry date or a subsequent issue.
A student who changes his/her program of study will come under the provisions of the catalog in effect at the time of the change or a subsequent issue.
Tuition and Fees
Current tuition rates and student fees are available at www.halifaxcc.edu under Student
Resources. Section 115D-39, “Student Tuition and Fees,” of the Community College
Laws allows the state board of community colleges to fix and regulate all tuition and fees
charged to students for applying to or attending any community college. Tuition rates are
subject to change.
Additional fees charged to all students who register for curriculum classes include the student activity fee, parking fee, technology fee, and fees directly associated with a particular curriculum. Students enrolled in cosmetology, dental hygiene, nursing, medical laboratory technology, and phlebotomy are required to pay a malpractice insurance fee charged once a year. Fees are approved annually and are subject to change.
Tuition Refunds
1. A registered student who officially withdraws from a curriculum class prior to the first
day the class meets will be eligible for a 100 percent tuition refund, if requested.
2. A registered student who officially withdraws after the first class meeting and on or before the 10 percent date is eligible for a 75 percent refund for that class, if requested, provided a drop form is completed on or before the 10 percent date. 40ADMISSIONS
3. There will be no refunds for classes dropped after the 10 percent date.
4. The instructor must complete the official drop form before a refund will be processed.
5. Student activity fees are not refundable.
Student Accounts Receivable
Students may charge tuition, fees, and books to a sponsor outside the College provided
they have met with the Student Accounts Receivable office (Room 303) to establish a
sponsor account prior to registration. The establishment of a sponsor account requires
an original signed letter of sponsorship detailing the conditions of sponsorship in addition
to the sponsor’s name, address, and contact information. A new letter of sponsorship is
required for each semester a student is enrolled. The student is responsible for contacting
his/her sponsor each semester to request a sponsorship letter. The student will be held
responsible for any charges applied to the sponsor account that the sponsor refuses to
pay. Financial Aid 43FINANCIAL AID
Student Financial Aid
The primary purpose of the student financial aid program at Halifax Community College
is to provide assistance to students who, without aid, would be unable to continue their
education. Through a program of grants, scholarships, loans, and employment, students
enrolled at Halifax Community College are able to supplement their own resources and
those of their family to complete a course of study. The primary responsibility for financing
the student’s education rests with the family. The family is expected to contribute
according to its income and assets, just as the student is expected to contribute to
educational costs.
Priority Dates
In order to provide adequate time for processing and awarding financial aid prior to class
starting, priority dates are identified for each semester. If you submit your financial aid
application after the established priority dates, you must be prepared to pay for tuition,
fees, and books. Your award notification will be mailed in approximately one week once
your file is complete.
Priority Dates
Fall Semester - July 15
Spring Semester - November 15
Summer Semester - April 15
General Student Eligibility Criteria
Students must be accepted for admission to the College before any action can be taken
on their application for financial assistance, including grants, scholarships, student
employment, or loans. A student must meet the following eligibility requirements to
receive federal assistance.
- Have a high school diploma or GED
- Be enrolled or accepted for enrollment in an eligible program
- Be a U.S. citizen or eligible non-citizen
- Have a valid social security number
- Be registered with the Selective Service Administration (males only)
- Not be in default on a Title IV loan
- Not owe a repayment on a Title IV grant or loan at any educational institution
- Maintain satisfactory academic progress
- Not be enrolled concurrently in an elementary or secondary school
- A federal or state drug conviction may disqualify a student for Title IV funds
- Incarcerated students are ineligible for Title IV funding
How to Apply/Application Process
On an annual basis, students should complete the Free Application for Federal Student
Aid (FAFSA). Students may apply in one of two ways: using the paper FAFSA or apply 44FINANCIAL AID
electronically via FAFSA on the Web at www.fafsa.ed.gov. For faster processing, students applying on the Web should first apply for a federal pin number at www.pin.ed.gov, though it is not required. The federal pin number is used as your signature when applying electronically.
The financial aid award year runs from July 1 to June 30. Applications for the upcoming school year are available in the financial aid office after January 1. Students are required to complete an application for financial aid each year. If Web access is unavailable, one can utilize the computers in the financial aid Lab to complete and transmit the application.
Please include Halifax Community College’s Title IV Code #007986 and address on the FAFSA. The U.S. Department of Education’s number to call concerning application status, requesting a duplicate student aid report, or adding another college is 1.800.4FED.AID.
A Student Aid Report (SAR) will be sent to the student once the FAFSA is submitted and processed. Applicants should review the SAR carefully and make all corrections. If no corrections are necessary, the SAR should be retained and financial aid will be awarded based on this information. The Financial Aid Office will receive the student’s record electronically from the federal processor.
Verification
The Financial Aid Office is required by the U.S. Department of Education to verify files for
applicants selected for verification by the processor. In addition, the Financial Aid Office
reserves the right to request verification of additional applicants with questionable or
conflicting information. The verification process requires the following:
- an IRS-issued transcript of the student’s, spouse’s, and/or parent’s (whichever is applicable) federal tax returns and a copy of wage statements (W-2)
- a signed verification worksheet (obtained from the financial aid office)
All documentation must be received before awards can be finalized. Document tracking letters are sent requesting all necessary verification documents be submitted to the Financial Aid Office within two weeks.
Special Circumstances
If the student and/or family have unusual or extenuating circumstances that are not
reflected on the FAFSA, he or she should contact the Financial Aid Office. Supporting
documentation is required. 45FINANCIAL AID
Financial Aid Programs
Federal Pell Grant
The Federal Pell Grant, which does not have to be repaid, is a federal program designed to
provide financial assistance to undergraduate students who demonstrate a financial need
to attend college. The U.S. Department of Education uses a standard formula, established
by Congress, to evaluate the information reported on the FAFSA. The formula produces
an Expected Family Contribution (EFC) number. The Student Aid Report contains the EFC
number, which determines eligibility.
The Federal Pell Grant award amount depends on the student’s EFC, the student’s cost of attendance, whether the student is full-time or part-time, and whether the student attends school for a full academic year or less. Students must be enrolled in an eligible program consisting of at least 18 credits in length. Students with bachelor’s degrees are not eligible.
Federal Supplemental Education Opportunity Grant
A Federal Supplemental Educational Opportunity Grant (FSEOG), which does not have to
be repaid, is for undergraduates with exceptional financial need – that is, students with
the lowest Expected Family Contributions (EFCs) – and gives priority to students who
receive Federal Pell Grants.
The FSEOG program is a campus-based program administered directly by the Financial Aid Office. The amount of aid awarded depends on the student’s financial need, on the amount of other aid the student receives, and on the availability of funds. Students with bachelor’s degrees are not eligible.
Federal Work-Study
The Federal Work-Study (FWS) program utilizes federal funds to provide part-time
employment for undergraduate and graduate students with financial need to help meet
their educational expenses. Students with bachelor’s degrees are eligible. Students who
are enrolled at least half-time may work an average of 10 to 20 hours per week. FWS
employment is determined by the student’s total financial need, the student’s class
schedule, and the student’s academic progress.
Awarded FWS funds are limited to availability of positions, funds, and completion of the entrance interview process. Students are paid each month, and the amount paid is according to the position and number of hours worked. 46FINANCIAL AID
State Programs
College Foundation of North Carolina, Inc.
Whether you are interested in general information on college costs and requirements,
or specific information on scholarships, or a tax-advantaged savings program, this is the
place to start: http://www.cfnc.org.
North Carolina Community College Grant
The North Carolina Community College Grant (NCCCG) is a need-based grant established
by the North Carolina General Assembly. The North Carolina State Education Assistance
Authority, through College Foundation, Inc., makes award determinations. The NCCCG
provides funds to help meet the educational costs of North Carolina residents attending
community colleges. Students with bachelor’s degrees are not eligible.
To be eligible, a student must:
- be admitted to a curriculum program and be enrolled for at least six credit hours per semester
- be a North Carolina resident for tuition purposes
- enroll for at least six credit hours per semester in a curriculum program;
- have completed and submitted the FAFSA
- meet the Satisfactory Academic Progress requirements of the institution
- qualify for the grant based upon a valid Expected Family Contribution
calculation under federal methodology and the program’s recognized
“required educational expenses” for attending a North Carolina community c
college
- meet all other eligibility requirements for the Federal Pell Grant
To apply, a student must:
- complete the Free Application for Federal Student Aid (FAFSA) and the Financial Aid Office’s verification requirements.
North Carolina Education Lottery Scholarship
The North Carolina Education Lottery Scholarship (ELS) was created by the 2005 General
Assembly to provide financial assistance to needy North Carolina resident students
attending eligible colleges and universities located within the state of North Carolina.
Students with bachelor’s degrees are not eligible.
To be eligible, a student must:
- be a North Carolina resident for tuition purposes 47FINANCIAL AID
- enroll for at least six credit hours per semester in a curriculum program
- meet the satisfactory academic progress requirements of the institution
- meet all other eligibility requirements for the Federal Pell Grant
Eligibility is determined based on the same criteria as the Federal Pell Grant with one exception - students not eligible for the Federal Pell Grant with an estimated family contribution of $5,000 or less will be eligible for an Education Lottery Scholarship.
To apply, a student must:
- complete the Free Application for Federal Student Aid (FAFSA) and the Financial Aid Office’s verification requirements.
N.C. Reach (Child Welfare Postsecondary Support Program)
N.C. Reach, also known as the Child Welfare Postsecondary Support Program, was
established by the 2007 North Carolina General Assembly to provide funding for college
students who have either aged out of North Carolina public foster care or whose adoption
from North Carolina public foster care was finalized on or after their 12th birthday.
To be eligible, a student must:
- by age 18 – 25 students who either aged out of North Carolina public foster care or whose adoption was finalized on or after the student’s 12th birthday
- enroll at either a North Carolina Community College or one of the 16 constituent institutions of The University of North Carolina System, on at least a half-time basis
- be pursuing an undergraduate degree, diploma, or certificate
-meet the satisfactory academic progress requirements of the institution
- comply with registration requirements for military service unless they are
exempt from registration
-may not be in default or owe a refund under any federal or state loan or grant
program
To apply, a student must:
- visit www.ncreach.org
- additional information may be obtained by calling the N.C. Reach team at
(800)585-6112, or by clicking the “Contact Us” on the N.C. Reach homepage.
Award amounts vary. Benefits are determined based on federal and state grants and scholarships, including the Federal Pell Grant, the Education Training Voucher, and state scholarships such as the North Carolina Education Lottery Scholarship, which are applied first to the predetermined costs of attendance at the qualifying school. The N.C. Reach Scholarship will pay up to the balance of the predetermined costs of attendance. 48FINANCIAL AID
Child Care Grants
Halifax Community College has limited funding through federal and state grant programs
to provide students with aid to assist in paying child care expenses. Priority is given to
children in a certified child care center and studnet enrolled for nine or more credit hour
of on campus classes. Applications to participate are available through the Financial Aid
Office.
Vocational Rehabilitation Financial Assistance
The Vocational Rehabilitation Program is designed individually for students who have a
barrier to employment due to a mental or physical disability. As a result of vocational
rehabilitation services, the student must have reasonable expectations to become
gainfully employed.
The amount of the award is based on need and the type of program in which the student is enrolled. It generally pays for tuition and fees; for full or partial books and supplies; and in some cases, for supportive services such as interpreter services, attendant services, and transportation. Once students are approved for this program, their sponsorship is processed through the cashier’s office at HCC each semester when the student registers.
Students should contact the vocational rehabilitation office nearest their home or the North Carolina Division of Vocational Rehabilitation Services, P.O. Box 26053, 805 Ruggles Drive, Raleigh, N.C. 27611-6053 or call 919-733-3364.
Loan Programs
William D. Ford Federal Direct Loan Program
The William D. Ford Federal Direct Student Loan program has been in operation since
1994 and is named for Congressman Ford. Loans made through this program are referred
to as direct loans and include the Federal Direct Stafford/Ford Loan and the Federal Direct
Unsubsidized Stafford/Ford Loan. Funding for the loans is provided by the U.S. Department
of the Treasury, and colleges and universities act as agents for the U.S. Department of
Education in making educational loans to students for college expenses. The student’s
obligation is between the borrower and the federal government.
Federal direct loans are either subsidized or unsubsidized, depending on whether the student has demonstrated financial need. Subsidized means that the federal government pays the interest on the loan for the student while the student is in an in school or deferment period. Such loans are available to students who demonstrate sufficient financial need. Unsubsidized means that the student is responsible for the interest for the entire life of the loan. 49FINANCIAL AID
To be eligible, a student must meet the following eligibility requirements:
- Be enrolled at least half-time during the loan period
- Be enrolled in Title IV eligible curriculum program
- Have received a determination of eligibility or ineligibility for a Federal Pell
Grant
- Be a U.S. citizen or eligible non-citizen
The amount a student can borrow through the Direct Loan Program depends on the student’s collegiate grade level and dependency status as noted below:
Dependent student annual loan limits:
- Freshman, $5,500 (including up to $3,500 subsidized)
- Sophomores, $6,500 (including up to $4,500 subsidized)
Independent student annual loan limits:
- Freshman, $9,500 (including up to $3,500 subsidized)
- Sophomores, $10,500 (including up to $4,500 subsidized)
Lifetime loan limits:
- Dependent Undergraduate, $31,000 (no more than $23,000 subsidized)
- Independent Undergraduate, $57,500 (no more than $23,000 subsidized)
Repayment of a direct loan begins six months after the student ceases enrollment as at least a half-time student and usually extends up to 10 years. Generally, a borrower has from 10 to 25 years to repay the loan, depending on which repayment plan is selected. In certain situations, students may delay repayment by requesting a deferment, which is granted under a variety of conditions set forth in federal regulations. You may obtain additional information from the financial aid office.
Interest on direct loans is a fixed rate of 6.8 percent for loans disbursed July 1, 2012, through June 30, 2013.
A repayment incentive is a benefit that is offered to encourage the borrower to repay the loan on time. Under a repayment incentive program, the interest rate charged on the loan may be reduced. Some repayment incentive programs require that the borrower make a certain number of payments on time to keep the benefits of the repayment incentive.
To apply, a student must:
- Complete the FAFSA
- Complete a direct loan master promissory note at www.StudentLoans.
gov 50FINANCIAL AID
- Complete an institutional student loan request application
- Complete an entrance interview online at www.StudentLoans.gov
- Attend an in-person entrance interview with a financial aid staff member
Forgivable Education Loans for Service Program
The Forgivable Education Loan for Service (FELS) was established by the North Carolina
General Assembly in 2011 with the first loans aer available for the 2012-13 academic
year. The loan provides financial assistance to qualified students who are committed to
working in North Carolina in fields designated as critical employment shortage areas.
To be eligible, a student must:
- be a North Carolina resident for tuition purposes
- at the time of application, present a minimum grade point average (GPA) of
3.00 for graduating high school students (weighted GPA) or 2.80 for
undergraduate students pursuing an associate degree.
- register with the Selective Service System, if required
- recipients must not be in default, or owe a refund, under any federal or State
loan or grant program
- meet the satisfactory academic progress requirements of the institution
- be willing to work in N.C. in a designated critical employment area
To apply, a student must:
- visit www.cfnc.org for application and deadline.
FELS loan recipients must sign a promissory note that will require them to seek loan forgiveness through employment in an approved position or repay the loan in cash. Loan forgiveness is described in the FELS rules. Generally, a loan for one academic year will be forgiven for one year of full-time employment. Loans will accrue interest at the rate of 8 percent per year from the date of the loan disbursement.
The award amount for a diploma and associate degree programs is $3,000 per year. The aggregate maximum loan limit is $6,000.
HCC Scholarships
Through the philanthropic generosity of area industries, businesses, professional
organizations, civic clubs, and individuals, the Halifax Community College Foundation Inc.
provides scholarships to qualified applicants. A committee and detailed review process
determines award recipients.
The scholarship program consists of two types of awards: merit-based and need based.
Scholarships are also awarded on a competitive basis applying the following criteria: 51FINANCIAL AID
academic excellence, achievement, leadership qualities, need, or other criteria as stipulated by donors.
Award stipulations require that recipients maintain a minimum grade point average and most require full-time enrollment status. Each scholarship is awarded for one academic year beginning with the fall semester. Recipients must remain compliant to receive any scholarship for the entire year.
Students must reapply each year by the published deadline. Applications received after the deadline will not be considered. Incomplete applications will not be considered.
Students are encouraged to apply early. Contact the financial aid office or visit HCC’s website at www.halifaxcc.edu for applications and deadline dates.
The following scholarships are available: 911
Alice J. Lewter Memorial
Angel’s Closet
BB&T
Benny Strickland Memorial
Bernice Hatchell Hobday Nursing
Boyce Alston Memorial
Brandi Noel Ogburn Memorial Nursing
Charles Preston McElheney Family
Clellie M. Taylor Memorial
Connie Pittman Wardsworth Memorial
Daily Herald Women in Business
Damian S. Hawkins Memorial
District 17 of NC Nurses Association #1
District 17 of NC Nurses Association #2
Dominion NC Power
Dr. Laura Walton Buffaloe
Earl Houston Fuller Memorial
Edgar and Mary Loy Hutchinson Memorial
Elizabeth Marie Nielsen Schuelke Memorial
Ellen Davis Eudy Alpha Delta Kappa Memorial
Emery W. Doughtie Memorial
Enfield Chamber of Commerce
Eugene Craig Shell Memorial
Evelyn Freid Memorial Nursing
Fannye Marks-Marcella and Bob Liverman
Faye Jessup Twisdale Memorial
First Citizens Bank
Frances Cecil Gunn Memorial 52FINANCIAL AID
Frank V. Avent III Veterans/Business Administration Gloria Amelia Maxwell Memorial
Halifax Community College Ambassadors Award Halifax Community College Associate Degree Nursing
Halifax Community College Association of Educational Office Professionals Halifax Community College Dental Hygiene
Halifax Community College Education
Halifax Community College Foundation Academic
Halifax Community College Freshman
Halifax Community College Honors
Halifax Community College Leadership
Halifax Community College Returning Adult
Halifax Community College Sophomore
Halifax Community College Student Services
Halifax County Firefighters Association
Halifax County Juvenile Court Counselors
Halifax Electric Membership Corporation
Harry A. Branch
Harry, Evelyn and Josephine Freid
Hazel Piner Lawrence Memorial
HenryMollieLouise Farber Memorial
Hoffman-Arthur Dental Hygiene
Holmes Men of Distinction
Holmes Women of Excellence
Homewood
Howerton Gowen Memorial
Interior Design Academic
Jerry Painter Memorial
John Manning Memorial
John Walter Bell Memorial
Joy Daniels-Lewis Memorial Nursing
Julia Stanley and Elizabeth Hitchings Memorial
KapStone Paper and Packaging Corp.
Kathryn Dunlow Heustess Memorial
Lake Gaston Computer Club
Libby Grant
Lillie J. Solomon
Magnolia Gardens Health Care
Marcella Marks Liverman Memorial
Margaret and Linwood Nixon Sr. Nursing
Margaret Gunn Taylor Memorial
Myra Jessup Robertson Scholarship for Nursing 53FINANCIAL AID
Nash Edgecombe Halifax Dental Society New Dixie Oil Corporation
New Life
New Republic Savings Bank
Newsom Oil Company
Nikki Batten Memorial Nursing
Oscar Luther Scarbrough Jr. Memorial
Peggy V. Babb Memorial
Pete Amsler/Stray Cats Hot Rod Association
Peter Luther Kasper Memorial
Phi Theta Kappa Honors
Phillip W. Taylor
Presidential Initiatives
Raybon Bone Memorial
Reneé Jones Carter Memorial
Rev. and Mrs. Daniel Hux Memorial
Rightmyer Machine Rental Construction
Roanoke Electric Cooperative
Roanoke Lumber Company
Roanoke Rapids Hospital Nurses’ Alumnae Association and District 17 of NC Nurses
Association
Roanoke Rapids Jaycees
Roanoke Rapids Lions Club
Roanoke Valley Chamber of Commerce GED
Roanoke Valley Chamber of Commerce Women of Business, Profession & the Home
Roanoke Valley Energy Facility
Roanoke Valley Home Builders
Roanoke Valley Lake Gaston Board of Realtors
Robert B. Metcalfe Memorial
Robert L. Armstrong Memorial
Robert Whitley Memorial Rotary
Rose and Louis Kittner Memorial
Ruby Vincent Ward
Ruth Elliott Oakes Nursing
Sallie Hudson Memorial
Sandra Lee Ward Memorial
Sandra R. Tart Memorial
Sara Crawley Boseman Memorial
Sara MacClellan Memorial
Shirley R. Garner Memorial Nursing
State Employees Credit Union
T. Mason & Vivian C. Woodruff Memorial 54FINANCIAL AID
Tommy J. King Memorial
Vivian Staley Memorial Cosmetology
Wachovia Technical
WestPoint Stevens
WEZU Community Radio
Wilkie Real Estate Inc.
William Bradley Hux Memorial
Yolanda Denise Powell Memorial
To learn more about applying for scholarships and to find out how to establish your HCC Scholarship, contact the HCC Foundation Inc. at 252-536-7239. The HCC Foundation Inc. is a 501(c) (3) organization. All gifts are tax-deductible.
Financial Aid Awards
Students should have their financial aid package completed before registration or come
prepared to meet their expenses and pay tuition/fees. If not paid by the last day of
registration, your schedule will be automatically canceled.
The financial aid office reserves the right to adjust financial aid when an over-award occurs. Students are required to notify the financial aid office if any additional gift aid assistance is received for educational expenses. Furthermore, the financial aid office will void any award if it is determined that the student provided incorrect or false information on the financial aid application. All financial aid awards are subject to change if the information on which they were based changes, federal regulations require a change, or an over-award occurs.
Halifax Community College’s Financial Aid Office adjusts student awards based on the census date for each class. A student must be in attendance through the census date at the time of disbursement.
The award letter is based on full-time enrollment for an entire year. Full-time status consists of enrollment in a minimum of 12 credit hours. Three-quarter time status consists of enrollment in 9 to 11 credit hours. Half-time status consists of enrollment in 6 to 8 credit hours. Less than half-time status consists of enrollment in 1 to 5 credit hours. Any changes in enrollment status are reported to the financial aid office.
Awards will be divided into two payments: fall and spring. Students who were enrolled less than full time during the fall or spring may have federal Pell eligibility for the summer term. For example: A student is awarded a full federal Pell Grant award of $5,550. The student attends full time in the fall and receives a federal Pell Grant of $2,775. The student attends half time in the spring term and receives a federal Pell Grant award of $1,388. The student will have $1,387 maximum federal Pell Grant remaining (according to enrollment status) for the summer term. If a student changes enrollment status during the drop/add period or 55FINANCIAL AID
prior to the census date of an enrolled class, then financial aid will be adjusted accordingly. Financial aid awards cannot be automatically transferred from one college to another. Students must have the results of the FAFSA released to the new college. All documents in the student’s financial aid file are the property of Halifax Community College. In addition, financial aid cannot be utilized simultaneously at two or more colleges.
Programs/Courses Ineligible for Financial Aid
Diploma or certificate programs containing less than 18 semester hours are not eligible
for federal student aid. Although the financial aid office will make every effort to monitor
these programs, it is the responsibility of the student to assure acceptance into a program
of at least 18 semester hours in order to be eligible for federal aid. In addition, students
enrolled in Special Studies (T90990), Distance Learning (T90990X), continuing education,
courses for which credit by examination has been received and/or courses being audited
by the student are ineligible for financial aid. For a list of ineligible programs, a student
can contact the Financial Aid Office.
Clock Hour/Credit Hour Conversion
The determination of enrollment status (full, ¾, ½, or less) is, by federal regulations,
different for the following programs of study:
- Licensed Practical Nursing (D45660)
-Welding (D50420)
The determination of enrollment status is different because the programs have one or more courses that cannot be used toward a two-year degree program. Enrollment status determination for the above programs is determined by totaling for each course the clock/contact hours a student takes each semester. The total hours are then divided by
37.5 to obtain the converted credits. The converted credits are then used to determine the enrollment status. For a list of converted courses, check with the financial aid office.
Return to Title IV Funds Policy
Federal regulations require recalculation of federal financial aid eligibility for students
who withdraw, drop out, or are dismissed prior to completing sixty 60 percent of an
academic term. Recalculation is based on the following:
-Number of days attended divided by number of days in semester = percentage of semester completed
- Total amount disbursed x percentage completed = earned amount
- Total amount disbursed - earned amount = amount to be returned
If the calculation results in an overpayment, the student will owe the balance to the College. The student should make payment arrangements on this balance. If the 56FINANCIAL AID
student fails to pay the debt to the college within 45 days of notification, the debt will be reported to the U.S. Department of Education as an overpayment. Federal eligibility is lost until the debt is paid or satisfactory arrangements are made with the U.S. Department of Education. In addition, the student is responsible for reimbursing the College for any overpayment owed by the College.
Students wishing to withdraw from all of their classes should do so through the counseling center. A withdrawal is considered formal when the student initiates the withdrawal process. Return of Title IV calculations are based on the students’ last date of attendance at the institution. If the last date of attendance is unknown, the 50 percent point of the semester will be used in the calculations.
Satisfactory Academic Progress Policy
All financial aid recipients are required to meet satisfactory academic progress guidelines
established by Halifax Community College pursuant to regulations established by the U.S.
Department of Education.
The intent of this policy is to insure that students who are receiving federal and state financial aid are making measurable progress toward completion of a program in a reasonable period of time and a reasonable number of credit hours attempted in their program of study.
Scope
Regulations require a student’s progress, for financial aid purposes, to be measured
both quantitatively and qualitatively. In addition to a grade point average, students are
also required to pass a minimum amount of work to complete their program within the
maximum time frame established by the institution. To reasonably measure a student’s
academic progress for financial aid purposes toward completion of his/her program, the
student’s academic record will be evaluated including credit hours earned at another
postsecondary institution and transferred into HCC.
Monitoring Procedures
To receive financial aid, the student must maintain satisfactory academic progress toward
an eligible program of study (an eligible program of study consists of 18 or more credit
hours). There are three criteria in the financial aid office’s satisfactory academic progress
guidelines:
1. The maximum length of time for which the student may receive financial aid
2. The number of credit hours the student must earn
3. The minimum grade point average the student must maintain 57FINANCIAL AID
Criteria #1
Federal regulations set the maximum time frame in which a student must complete his/
her educational program at 150 percent of the normal length of the educational program
using the number of credit hours required to earn the academic credential and to compute
the 150 percent rate. An HCC student is not eligible for financial aid when the cumulative
number of credit hours attempted (whether or not earned toward the student’s current
program of study) is greater than 150 percent. This is true whether financial aid was
received or the student paid for some classes from his/her resources. Once the student
reaches the maximum time frame, the student’s eligibility for financial aid ends.
Note: Credits for developmental coursework, not ot exceed 30 credit hours, and credits for previously earned certificates, diplomas, or associate degrees are excluded from attempted credit hours.
Criteria #2
The student must earn passing grades in two-thirds (67 percent) of attempted credit
hours (cumulative).
For example:
Basis of Award: Student Must Earn:
12 credit hours (full time) 8 credit hours
6 credit hours (half time) 4 credit hours
3 credit hours (less than half time) 2 credit hours
The items below will be treated as completed coursework and will be taken into consideration when calculating the number of hours completed.
1. Earned hours/grades (A, A*, B, B*, C, C*, D, CE)
Attempted credit hours include the following whether or not the credit hours were paid by financial aid:
1. Earned hours/grades (A, A*, B, B*, C, C*, D, CE)
2. Incomplete grade (I)
3. A grade of (F), (IP), or a “Withdrawal” (WD, WP, WF)
4. Forgiven grades
Note: For financial aid purposes, a) students cannot receive financial aid for audited classes and audited classes are not counted as hours attempted; b) classes dropped during the drop/add period are excluded from financial aid satisfactory progress determinations; and c) when a student enrolls in a class and subsequently switches to another section of the same class, that class is not counted twice when computing the hours attempted. 58FINANCIAL AID
Criteria #3
A student must maintain a required cumulative grade point average (GPA) of 2.000 to be
eligible to receive financial aid assistance. The financial aid GPA calculation is based on all
grades earned, including grades earned in developmental coursework. Please visit the
Financial Aid Office for additional information.
Withdrawals
Students who withdraw from classes at HCC should understand their withdrawal will affect
their eligibility for financial aid as determined by the Satisfactory Academic Progress (SAP)
procedure. Students who withdraw will have difficulty meeting SAP requirements.
If a student changes his/her enrollment during the drop/add period or prior to the census date for an enrolled class, then financial aid will be adjusted accordingly. IT IS ALWAYS IN THE BEST INTEREST OF THE STUDENT TO CONTACT THE FINANCIAL AID OFFICE BEFORE CHANGING PROGRAMS AND/OR WITHDRAWING FROM CLASSES.
Treatment of Developmental Courses
Students accepted into and enrolled in eligible (18 credit hours or more) programs
of study may receive financial aid while taking required developmental coursework.
However, inclusion of developmental credit hours in enrollment status will be monitored
to not exceed 30 cumulative semester hours.
Repeated Courses
Student aid will be awarded and satisfactory progress maintained when a student repeats
a course for credit or inclusion in grade point average calculation. Repeated courses will
be counted towards a student’s 150 percent timeframe. When a student repeats a course,
the repeated course is included in: a) enrollment status (full, ¾, ½, or less than ½ time)
computations; b) financial aid awards; c) 150 perdent calculations; d) GPA calculations;
e) 67 percent calculations.
Warning
The minimum credit hour completion requirement and the academic standards are
assessed at the end of each term. If a student fails to maintain a cumulative grade
point average of at least 2.000 or if the student earns less than 67 percent of attempted
coursework (cumulative), the student is placed on warning for the next term attended.
Financial aid may be received during this warning term. Continued eligibility for aid is
determined at the end of the warning term.
Suspension
Any student on warning who fails to make satisfactory academic progress by the end of the
warning term is suspended from financial aid for the next semester he or she attends and
will not be eligible for financial aid until satisfactory progress is demonstrated. Students
cannot receive funds from any federal or state financial aid program while on financial 59FINANCIAL AID
aid suspension. Awards may be canceled and the student may owe tuition and/or books upon becoming ineligible.
Students who have been reinstated from any suspension status may continue on a probationary status for at least one term.
The College will notify the student of their status. However, it is the student’s responsibility to track his/her progress and not totally rely on the institution’s notification. The suspension for the semester includes second session classes offered during that semester. Students on financial aid suspension are prohibited from using their aid to pay for tuition/ fees; however, if the student is eligible to return, the student may pay charges using his/ her own funds.
Reestablishing Progress after Suspension
Other than when an appeal is granted for unusual or mitigating circumstances, a student
can reestablish eligibility only by taking action that brings the student in compliance with
the qualitative and quantitative components of the financial aid SAP policy including
maximum time frame.
Financial Aid Appeals
A student may appeal the termination of financial aid by completing an appeal application
obtained from the financial aid office and indicating in writing: a) reasons why he/she did
not achieve minimum standards; and, b) reasons why his or her eligibility should not
be terminated, but reinstated. Appeals must be submitted in writing with supporting
documentation explaining any unusual circumstances that caused the student’s academic
progress to be less than required.
Each appeal will be considered on its merit. Federal law gives some examples where allowances might be made for mitigating circumstances. Reasons may include, for example: personal illness, serious illness or death of an immediate family member, employment changes, divorce, or separation in the student’s immediate family.
The Financial Aid Committee determines if justifiable evidence or extenuating circumstances exist and whether the student may receive financial aid for a specified probationary semester. Satisfactory progress must be demonstrated by the end of the specified probationary semester before further aid can be awarded.
A student suspended for exceeding the maximum hours allowed for degree completion should have an academic advisor submit in writing the remaining hours required for degree completion if extenuating circumstances require the student to exceed the maximum hours limit.
Any student who is reinstated with a “stipulation” is required to meet all reinstatement stipulations in order to have continued eligibility for federal and state aid. 60FINANCIAL AID
To initiate a financial aid appeal, the student must complete a financial aid appeal application and submit it along with required supporting documentation. This information will need to be submitted to the financial aid office at least 10 working days prior to the committee meeting. Appeals after this date will be processed at the next month’s scheduled appeals meeting. The financial aid committee, comprised of staff and faculty, will not review incomplete appeals.
The financial aid committee normally meets once each month. A student may make a personal appearance at the meeting by making an appointment in the financial aid office. The student will be informed of the committee’s decision within 10 business days after the committee meets. The financial aid committee and/or the director of financial aid decision will be final.
Veterans Affairs
The registrar/director of veterans affairs (VA) at Halifax Community College serves to help
assimilate the veteran into the campus community and its environment.
The office provides a myriad of services all designed to assist the veteran in the pursuit of his/her educational objectives.
Assistance first begins by helping the veteran select a program of study that is suitable to his/her aptitudes, interests, and abilities. Veterans who do not possess a high school diploma must obtain a General Education Development (GED) diploma before they are eligible to receive veterans’ educational benefits.
Students applying for VA benefits must meet admission requirements. Please refer to the admission section of the Halifax Community College catalog.
Once a program has been selected and the veteran has been accepted by the school, the veteran is assisted in completing paperwork in order to be certified by the Department of Veterans Affairs. Prior to being certified, official transcripts from high school and all post secondary training attempted must be submitted and evaluated in order that credit for previous training may be granted where appropriate. Veterans cannot receive financial assistance for a course(s) for which they have previously received credit.
Veterans are responsible for obtaining GED scores from defense agencies (DANTES form); a certified copy of DD 214 (Report of Discharge), and any other relevant military paperwork.
After completing the original application and providing supporting documents, the veteran must be certified by this office. This certification must show complete identifying information, file number, curriculum, previous credit allowed, enrollment period, clock/credit hour breakdown, and additional information as needed. 61FINANCIAL AID
Veterans who are experiencing academic difficulties in degree/diploma programs are advised to request tutorial assistance, which is provided free of charge. Veterans whose average falls below HCC’s standard for satisfactory progress are placed on probation. Veterans who fail to make satisfactory progress are terminated for pay purposes.
This office makes referrals to local and state organizations such as the employment security commission, VA county service officer, vocational rehabilitation, department of social services, and health department when possible to accommodate special needs of our veterans.
Satisfactory Progress Policy for Veterans
The Veterans Administration regulations require that veterans must maintain “satisfactory
progress” in order to continue receiving their educational benefits. The following is a
detailed description of the school’s policy concerning “satisfactory progress”:
1. All students are required to have a minimum average of 2.0 for graduation.
2. When a veteran fails to maintain satisfactory progress, the veteran will be
placed on academic probation for the following semester of enrollment.
3. At the end of a consecutive two-semester probationary period, veterans
who do not have the required cumulative grade point average, counting all
subjects undertaken from the original enrollment, will have their benefits
terminated for unsatisfactory progress. Veterans who have their benefits
terminated for unsatisfactory progress must raise their average to the
minimum required before being recertified for educational benefits.
What Affects VA Benefits Eligibility
It is the responsibility of the veteran to advise the VA certifying official regarding program
and enrollment changes. Other factors that may create a loss or reduction of benefits
are:
1. Dropping courses
2. Taking courses not approved as a part of a regular program of study
3. Taking courses previously passed (including by proficiency examination)
4. Taking courses for which they have previously been awarded transfer credit
5. Irregular attendance
6. Being placed on academic probation
Veterans Adminstration Educational Benefits
1. Montgomery GI Bill - Active Duty (MGIB, also known as Chapter 30) provides up to
36 months of education benefits. This benefit may be used for degree and certificate
programs. Remedial, deficiency, and refresher courses may be approved under certain 62FINANCIAL AID
circumstances. Generally, benefits are payable for 10 years following your release from active duty.
2. Montgomery GI Bill - Selected Reserve (MGIB-SR - also known as Chapter 1606). The MGIB-SR program may be available to you if you are a member of the Selected Reserve. The Selected Reserve includes the Army Reserve, Navy Reserve, Air Force Reserve, Marine Corps Reserve and Coast Guard Reserve, and the Army National Guard and the Air National Guard. This benefit may be used for degree and certificate programs. Remedial, deficiency, and refresher courses may be approved under certain circumstances.
3. Veterans Educational Assistance Program (VEAP also known as Chapter 32). VEAP is available if you first entered active duty between Jan. 1, 1977 and June 30, 1985, and you elected to make contributions from your military pay to participate in this education benefit program. Your contributions are matched on a $2 for $1 basis by the government. This benefit may be used for degree or certificate programs. Remedial, deficiency, and refresher courses may be approved under certain circumstances.
4. Survivors’ and Dependents’ Educational Assistance Programs (DEA also known as Chapter 35). DEA provides education and training opportunities to eligible dependents of veterans who are permanently and totally disabled due to a service-related condition or who died while on active duty or as a result of a service-related condition.