NC STATE GOVERNMENT PC USER GRQUPC.STATELIBRARY
RALBGH
Published by State Information Processlna Services 3700 Wake Forelt Road, Ralelp, NC 27609 (91f) 733-5555
VOLUME 4, NO. 1 January, 1989
NEXT MEETING
The next meeting of the PC User Group will be
held at 10:00 A.M., Wednesday, January 4, 1989 at
the SIPS Building, 3700 Wake Forest Rd. The
Program will be a demonstration and overview of the
MAJOR update features in Professional File 2. Owith
special emphasis on the new AutoPilot application
generator.
USER GROUP MEETINGS
The North Carolina State Government Users
Group meets monthly on the first Wednesday at
10:00 A.M. at the SIPS Building unless there is a spe­cial
presentation or demonstration. User Group
meetings are open to all State Government
employees.
Persons who have information which may be of
interest to the group are encouraged to submit the in­formation
so it may be included in the Newsletter.
Professional File 2.0
New Features- More Power
The next PC User Group meeting will feature the
major upgrade features in Professional File 2.0. New
capabilities such as: table lookup, direct read of dBase Ill
files, and data validation make this version very powerful
but allow you to use the simplicity of the original version
if that will meet your needs.
Special emphasis will be given to the powerful new
AutoPilot application generator. Professional File
provides an easy way to create an application. An ap­plication
is a separate program that you create to perform
specific tasks such as data entry in a Professional File
data file or printing reports from dBase Ill data. Once you
create an application, you can distribute it to other Profes­sional
File 2.0 owners.
Applications look and work like Professional File but
give you total control over how applications users work
with data. An application offers the benefits of:
automating many routine tasks, such as generating
reports or exporting data for other programs.
• controlling access to data and maintaining data
security.
reducing the learning curve for new users such as
data entry personnel.
helping occasional users become productive mor
quickly.
2
ANNOUNCING
MICROSOFT WORD
5.0
around it. And you can view Im­ported
pictures and drawings in
Print Preview mode, too .
January 1989
lng columns directly on the
screen . What's more, you can
edit the column text or even flow
It around graphics.
Improvements to
More power and
choice with less hassle. Special Features for Microsoft Word 5.0
Word's interface make
perhaps one of the most
common tasks you do -
Microsoft Word has
earned a reputation for su­perior
performance, excel­lent
output, and maximum
flexibility the ideal com­bination
for serious word
processing. Compared to
Word version 4.0, Word
5.0 gives you greater
poser to produce a
broader range of docu­ments
with less key strok­ing
and fussing. Word 5.0
represents a technological
leap for word processing
because it gives you many
new capabilities, yet it per­forms
superbly on 8086-
and 8088-based machines
a~ well as on the newer,
high-performance
machines.
Many of version 5.0's
new features and improve­ments
are a direct result of
your feedback. To begin
with, Word 5.0 provides
you with more "visual
cues ," so you can see a lot
more on the screen than
before. For example , Print
Preview mode displays a
one- or two-page view of
your document. (A
graphics adapter is re­quired
for the Print
Preview feature .) In Print
Preview mode, all of the
elements of the page -
header, footer, footnotes,
Interface basics
• Menus with prompts
Speedkeys to bypass menus
lJndo key and repeat key
Spelling checker and thesaurus
• Automatic repagination and Autosave
SQ&ed : fast scrolling, formatting, filing
• OS/2 and Expandea Memory support
• Built-in learnmg tutorial
See before you print
• Page Preview
• Character formatting shown on screen
• Edit side-by-side columns on screen
• Font- size changes indicated in color
Easy-to-control formatting
• ln.clude (link to) gr~hics
S1ze, scale, and shade graphics
Fixed-positiOI} graphics or text that flows
around graphiCs
• Dynamic bOxes (adjust to text size)
Newspaper-style and side-by-side
columns
• Automatic vertical centering
• A.utomatic hyphenation
• Lme- and bOx-drawing ability
Office time-savers
• Si mplifi eq t~b!-: for t<'ll> l ~-l ayoiJ t
• Include (hnk to) SP.readsheet range
Macros· recordaDie and programmable
Stor~ g(ossary text for easy reuse
Sortmg - two-level sort
• Column-moving and math functions
• Flexible form lelters
• Forms creation and fill-in
Long document support
• Cro~s . refe_rencing, figure. numbering
Outllnmg (mtegraled-outllne view)
Style sheets and style record; record
and reuse format ~tyles
• Footnotes and endnotes
Automatic indexing and tables of con­tents
• Windows (up to 8, includes zoom)
Support for work-groups
• Annotations (including name date time)
• A.utomatic revision marking ' '
• L1nk to other document sections
• Network support and file-locking
Document search, sort and archive
• View full list of document titles
• Search/sort on full text or summary
• Use across network directories, dnves
Full support for more than 200
setting tabs - a snap.
Wrth Word 5.0, setting
tabs takes fewer and
easier keystrokes, and
you actually see text­alignment
changes as
you set the tabs, so you
can adjust the settings
on the ruler until the text
looks just right. And the
ruler adjusts to reflect
different font sizes,
which gives you more
accurate placement of
tabbed text on screen.
In addition to
making Word much
more visual, we've
made it work more like
the way you work .
Automatic pagination
(you'll always know
what page you're on)
and an option that saves
your work automatically
at timed intervals help
you type with less inter­ruption.
The spell
checker has been com­pletely
integrated, so in
a single keystroke it
takes over just a portion
of the screen, as the
thesaurus does. And
there's a host of addi­tional
, miscellaneous
improvements, includ­ing
simplified style-by -
example, running heads
and so on - will appear in
their correct positions. printers
that automatically align
with margins, and the
ability to save your
favorite margin settings
as a default.
Version 5.0 also lets
you import and integrate
graphics into your
Microsoft Word docu­ments.
You can size and
position the graphic anywhere on
the page and even flow text
• Laser pri.nter support to 126 pt. size
AutomatiC proportional s~c1ng
Bitstream fonts available (2 typefaces)
Another maj or visual cue in­va
l~ :::;. :c!~~n3 . '."!;:':\ ·-.·wffi{V • • :;.3
yo u can see side -by-side or sn ak-
The third major area
of improvement is in fea­tures
associated with
'Nort<group productivity. First and
foremost , version 5.0 has built in
January 1989
network support, so networked
groups no longer have to acquire
a special version of the product.
You can now browse through lists
of directories on your hard disk or
a floppy. And the new annota­tions
feature not only allows
reviewers to make comments on
a draft electronically , it also
automatically inserts the
reviewer's initials, time and date
of comment. Word version 5.0
also includes macros that let you
merge everyone's oomments into
a single "comments"document.
Finally, version 5.0 supports
OS/2 version 1.0, which means
that if you're running Word under
OS/2 you can do such things mul­titasking.
For example, if you
have a large print job, you can
start it, then switch to another
task, and printing will continue in
the background. OS/2 support
also makes it easier to handle
very long documents, especially
when performing memory inten­sive
operations like indexing or
sorting. And if you're not running
Word under OS/2 but are working
with large documents, you ' ll be
pleased to know that version 5 .0
..
supports expanded memory
under MS-DOS.
Whether you work in a group
or solitary environment, Microsoft
Word version 5. 0 lets you see and
produce more work with less -
visualizing, less adjusting, and
less aggravation. If you 're a
registered user of Word, we 'll
mail you all the details of how to
update to the new version as
soon as the product is available .
One-to-One with Microsoft
ASCII FILES AND
MICROSOFT WORD
The following procedure
shows you how to specify blocks
of text as paragraphs in an ASCII
file you've loaded into Microsoft
Word. This procedure shows
how to remove the paragraph
marks at the end of each line and
maintain a blank line between
each paragraph easily.
1. First, to remove the
paragraph marks at the end of
each line in the whole document,
3
position the cursor at the top If the
document. If you want to remove
the paragraph marks on a portion
only, then select just that portion
If text Instead.
2. Choose Replace. Then
type "'Pin the Text field; "'n in the
Wrth Text field; and select NO in
the Confirm Yes/No field.
3. Position the cursor or
select a portion of text again, as
you did in step 1.
4 . Choose Replace. The
type "'n"'n in the text field; "'P"'P in
the With Text field ; and select No
in the Confirm Yes/No field.
Press Enter.
5. Position the cursor or
select text again, as in step 1.
6 . Choose Replace: enter "'n
in the Text field; nothing in the
With Text field; and No in the
Confirm Yes/No field. Press
Enter.
One-to-One with Microsoft
Merry Christmas
and
Happy New Year!!!
I .
•
PC User Group
State Information Processing Services
3700 Wake Forest Road
Raleigh, NC 27609
INTER-OFFICE ~AIL
Name: ARCHIVE COPY 4
Agency: SIPS
Building: SIPS