i^iiiliiiiiiieii'ii'n::^'^^ mm
THE LIBRARY OF THE
UNIVERSITY OF
NORTH CAROLINA
THE COLLECTION OF
NORTH CAROLINIANA
C027.5
N871
1956/58-
1964/66
UNIVERSITY OF N.C. AT CHAPEL HILL
00034021718
This book must not
be token from the
Library building.
Digitized by the Internet Archive
in 2010 with funding from
Ensuring Democracy through Digital Access (NC-LSTA)
http://www.archive.org/details/biennialreport196062nort
THIRD BIENNIAL REPORT
OF THE
NORTH UMUU
STATE UUm
(Reorganized July 1, 1956)
July 1, 1960—June 30, 1962
Raleigh
North Carolina
THIRD BIENNIAL REPORT
OF THE
NORTH CAROLINA
STATE IIRRARV
(Reorganized July 1, 1956)
July 1, 1960—June 30, 1962
Raleigh
North Carohna
LETTER OF TRANSMITTAL
Raleigh, North Carohna
To His Excellency Terry Sanford
Gove7'7ior of North Carolina, Raleigh
My dear Sir:
We have the honor to submit to you the third biennial report
of the North Carolina State Library covering the biennium end-ing
June 30, 1962. This is in compliance with the General
Statutes of North Carolina, Chapter 125,
Respectfully submitted,
Thad Stem, Jr.
Chairman, North Carolina
State Library Board
TABLE OF CONTENTS
Page
Service and Organizational Chart 5
Board Members 7
Staff Members 7
Appropriations and Expenditures—State Funds 9
Appropriations and Expenditures—Federal Funds 10
Functions of the State Library 11
Resources 13
Books 13
Serials and Microfilm 14
Documents 14
General Services 15
Reference and Research 15
Interlibrary 1
6
Film 17
Talking Book 18
Extension Services 19
Grants in Aid 19
Public Library Consultants 20
Adult Services 21
Public Library Development 21
Public Library Legislation 23
Workshops and Institutes 24
National Library Week 26
Cooperation with Agricultural Extension in Reading
Program 26
Institutional Consultant 27
Processing Center 28
Growing Needs 30
NORTH CAROLINA STATE LIBRARY
Service and Organizational Chart
NORTH CAROLINA STATE LIBRARY
Office; Library Building, Raleigh
BOARD
Appointed by fhe Governor:
Thad Stem, Jr., Oxford, Chairman Term Expires 1967
Clifford Peeler, Salisbury,
Vice-Chairman Term Expires 1965
Dr. Roy B. McKnight, Shallotte Term Expires 1963
Paul S. Ballance, Winston-Salem Term Expires 1963
Dr. Mark M. Lindsey, Hamlet Term Expires 1965
Mrs. Gordon Tomlinson, Mocksville Term Expires 1967
Ex Officio:
Dr. Charles F, Carroll, Raleigh
Dr. Jerrold Orne, Chapel Hill
STAFF
Mrs. Elizabeth H. Hughey, State Librarian
ADMINISTRATIVE DIVISION
Mrs. Betsy N. Pearce, Secretary to State Librarian
Mrs. Ruby B. Holloway, Budget, Personnel, and Purchasing
Officer
Mrs. Billie Jean Wall, Typist
Mrs. Carolyn Smitherman, Typist
Lonnie Young, Janitor-Messenger
Jesse Moore, Janitor-Messenger
GENERAL SERVICES DIVISION
Gladys Johnson, General Services Librarian
Mrs. Margaret Price, Genealogy Reference Librarian
Georgia H. Faison, Reference Librarian
Annie Lee Yates, Reference Librarian
Mrs. Lois Neal, Reference Librarian
Mrs. Marian Leith, Reference Librarian
Elizabeth D. Middleton, Library Assistant
Jean Glosson, Stenographer
Dan Woodall, Clerk
8 Third Biennial Report
EXTENSION SERVICES DIVISION
Elaine von Oesen, Extension Services Librarian
Frances Gish, Library Consultant
Phyllis Snyder, Library Consultant
Dorothy Kittel, Adult Services Consultant
Madge Blalock, Institutional Consultant and Editorial Libra-rian
Mrs. Stella Sanders, Stenographer
Mrs. Pauline Hartofelis, Stenographer
TECHNICAL SERVICES DIVISION
Ann D. Galusha, Technical Services Librarian
Mrs. Carmen Zaic, Assistant Technical Services Librarian
Margaret Sangster Parrott, Serials and Documents Librarian
Dorothy C. Grigg, Head Cataloger
Mrs. Davora Nielsen, Cataloger
Mrs. Margaret Quance, Library Assistant
Mrs. Betty Smith, Library Assistant
Mrs. Eva Hocutt, Typist
Mrs. Betty Ballard, Typist
Mrs. Melda Arnold, Typist
Kenneth Lee, Clerk
Library Services for the Blind
Evelyn Peeler, Librarian
Mrs. Barbara Garrison, Assistant Librarian
Mrs. Rebecca Ferrell, Library Assistant
Patricia Glover, Typist
W. C. Haynes, Clerk
Daryl Brevier, Clerk
PROCESSING CENTER
Mrs. Marion Johnson, Librarian
Mrs. Doris Talley, Assistant Librarian
Mrs. Ruth C. Beck, Typist
Mrs. Mary Cameron, Typist
Mrs. Betty Bass, Typist
Mrs. Lalene Washburn, Typist
Mrs. Doris Harron, Typist
Eugene Spence, Duplicating Equipment Operator
Steven Driver, Clerk
Mrs. Martha Jo Johnson, Clerk
North Carolina State Library
APPROPRIATIONS AND EXPENDITURES
State Funds
10 Third Biennial Report
APPROPRIATIONS AND EXPENDITURES
Federal Funds
ADMINISTRATION
Salaries and Wages
Supplies and Materials
Postage, Telephone, Telegrams
Travel Expense
Printing and Binding
Repairs and Alterations
General Expense
Books and Materials
Equipment
Federal Aid to Counties
Contributions to Retirement and Social Security
Scholarship Grants
TOTAL ADMINISTRATION
PROCESSING CENTER
Salaries and Wages
Supplies and Materials
Postage, Telephone, Telegrams, Express
Travel Expense
Printing
Repairs and Alterations
Books and Materials
Equipment
Insurance
Motor Vehicle Operation
Contributions to Retirement and Social Security
TOTAL PROCESSING CENTER
Estimated Receipts
Balance Previous Year*
Total Expenditures
1960-61
$ 34.570
North Carolina State Library 11
FUNCTIONS OF THE STATE LIBRARY
It has been said that "What memory is to an individual, A
LIBRARY is to a people." The North Carolina State Library
is both a people's library and a library's library. Its resources
and services are available to the people of the whole State. Those
who are employed by the State should look to this library for
information to help them with their on-the-job responsibilities.
This is the library for all State officials and members of the
Legislature. All citizens of the State are welcomed in the Refer-ence
service areas where they have access to the total library
resources, printed and on microfilm.
Through the existing network of public library systems, citi-zens
have access to the materials available for loan from the
State Library collection. A growing interlibrary loan service
is greatly extending the use of present limited informational re-sources
among all types of libraries in North Carolina.
Since 1956, when the reorganization of the State Library was
initiated, its responsibilities have included both consultant serv-ices
and financial assistance toward public library development.
These and the interlibrary service program were major functions
of the North Carolina Library Commission, 1909-1956.
The North Carolina State Library, established by the General
Assembly of 1955. is governed by a Board of Trustees. The mem-bership
of the Board consists of six appointed by the Governor
and two ex officio—the Librarian of the University of North
Carolina and the Superintendent of Public Instruction. Appointed
members serve for six-year terms on a staggered basis; two
terms expiring each year.
This Board, in addition to generally accepted policy and bud-get
requesting functions, has the responsibility for the adminis-tration
of State Aid to Public Libraries funds and the Library
Services Act funds. These are two grant programs to aid in the
extension and development of public library service in North
Carolina.
The State Library is an official library clearing house for
agencies and individuals outside the Stale. The State Librarian
serves as secretary to the State Library Board and is a member
of the North Carolina Certification Board as designated by the
General Statutes. Currently, the State Librarian is a member
of the Governor's Coordinating Committee on Aging, the Ad-visorv
Commiitee of the North Carolina Recreation Commission.
12 Third Biennial Report
the Governor's Committee on Juvenile Delinquency and Youth
Crime, the Library Committee of The National Council on the
Aging, and Resource Consultant for the American Association
of State Libraries' Committee on Standards.
Statutory responsibility continues with the State Library for
the collecting, compiling and issuing of statistics of North Caro-lina
libraries: public, college and university, and special. Other
regular publications include a biennial narrative report, a month-ly
news letter and an acquisitions list, a checklist of State docu-ments
issued bimonthly and jointly with the University of North
Carolina Library. For the latter publication the State Library
compiles, edits, types and distributes to North Carolina govern-ment
agencies in Raleigh and North Carolina public libraries.
The University Library contributes titles, reproduces lists and
distributes to exchange agencies and other out-of-state agencies,
also to college and university libraries within the State and out
of state.
The State Library serves as a clearing house for library per-sonnel.
It maintains a list of persons interested in securing
library employment and a list of job opportunities. This is a
referral service only. A certain amount of investigation is re-quired
to determine whether a candidate has the technical
qualifications required ; but a referral should never be construed
as a recommendation from the State Library.
The shortage of professional library personnel is acute through-out
the country. In an effort to encourage more qualified per-sons
to enter the profession, the State Library initiated a scholar-ship
program with the use of Library Service Act Funds. Since
May 30, 1961, $2,000 scholarships have been aw^arded to seven
persons for study to earn a Master's degree in Library Science.
In return the recipients agree to work at least two years in a
public library serving rural North Carolina. Legal contracts pro-vide
for repayment of funds if recipient fails to fulfill the contract
in full or any part.
The North Carolina State Library, along with other library
services at the state level, are included in the "Survey of Library
Functions of the State." This survey is sponsored by the Ameri-can
Library Association and financed by the Carnegie Corpora-tion.
Findings will be used by the American Association of
State Libraries to formulate standards for library functions of
the states. Reports of the Survey and a draft of recommenda-tions
are anticipated by mid-1963. A preliminary report by Dr.
North Carolina State Library 13
Phillip Monypenny, University of Illinois Professor of Political
Science and Director of the Survey, emphasized as a major func-ton
of a state library the provision of basic tools for information
on which many decisions of government must be based.
In North Carolina the State Library, the Department of Public
Instruction, the Supreme Court Library, the Department of Ar-chives
and History and the Secretary of State cooperated in
filling in survey questionnaires and discussing service with the
member of the survey team who did some followup work. Dr.
Mary Edna Anders, Special Research Scientist, Georgia Institute
of Technology, a graduate of the University of North Carolina,
did the followup interviews in this State. The final recommenda-tions
of library activities and responsibilities at the state level
are eagerly awaited.
RESOURCES
Books
Two major changes in policy relate to books. (1) The juvenile
book collection was discontinued September 1960. Retained, how-ever,
are those titles by North Carolina authors, those about
North Carolina and others which may be useful reference vol-umes.
(2) The sending of general collections of books to enlarge
local public library resources was discontinued. The widespread
coverage of public library service and the development of basic
book collections for adults and children in the county and regional
libraries curtailed the need for borrowing such collections from
the State Library. On the increase is the need for supplementary
information in specific subject areas as indicated by the nature
of interlibrary loan subject requests.
These changes have been reflected in the acquisition policy
and weeding program of the Library. Duplication of titles has
been reduced and careful weeding has helped make room on
shelves for some of the 7,704 volumes purchased and the 508 gift
volumes received during the biennium. Even so it was neces-sary
to store some of the bound New York Times, 1915 through
1951, to make way for book shelving. As of June 30, 1962, the
total recorded State Library book stock was only 145,127 volumes.
Recataloging of the merged book collections to provide useful
subject arrangement continues steadily along with the catalog-ing
of new books which must have priority'. The total number
cataloged during the biennium reached 12,665 and Library of
14 Third Biennial Report
Congress cards purchased for same amounted to $2,000. Where
feasible the services of the Processing Center have been used for
duplication of cards. This has been extremely helpful and satis-factory
for the recataloging of many of the older titles.
Serials and Microfilm
Lists of the periodicals currently subscribed to were sent to
the State Agencies with the request that they make suggestions
for additional titles to be considered for purchase. There was a
.staff study of this list which resulted in some titles being dropped
and others being added. Periodical titles received at the State
Library now number 488 and of this number 270 are paid sub-scriptions
and the remainder gifts or exchanges.
The Library continues to cooperate with the Department of
Archives and History in the microfilming of North Carolina
newspapers, as well as with commercial firms and has received
many reels of film free in return for letting them use the papers
for microfilming.
At this time the library is receiving 115 North Carolina news-papers
as gifts from the publishers. Of these, seven are being-bound.
The library also subscribes to 16 North Carolina news-papers
on microfilm as well as the New York Times. Since com-plimentary
newspaper subscriptions no longer may be mailed
at second-class rates, in some cases the postage would be greater
than the subscription costs. This poses another problem for a
limited book budget.
Documents
During the biennium the use and resourcefulness of both the
State and Federal documents collections have increased as indi-cated
by daily records of these valuable research materials. This
agency has accepted the responsibility of providing the Library
of Congress with two copies of all State documents. These are
used frequently by Congressmen. Of the two copies kept by the
State Library one is for reference and one is a circulating copy.
Continued personal contact with the personnel in charge of
publications for the State agencies has provided a basis for en-larging
the State documents collection and making available to
the public and government essential research studies published
by the State.
In an effort to provide necessary resource materials for the re-
North Carolina State Library 15
search projects of the various legislative study commissions, the
State Library with the Institute of Government has entered into
an agreement with the National Legistlative Conference to parti-cipate
in its program of '^Interstate Exchange of Legislative Serv-ice
Agency Publication." Participation in this program provides
legislative publcations in printed or processed form from 25 of the
50 states. In addition to this program, the Library subscribes to
the microcard edition of ihe legislative research publications list-ed
in the quarterly LEGISLATIVE RESEARCH CHECKLIST
published by the Council of State Governments. With the pur-chase
of a microcard reader, research publications from most of
the 50 states have been provided for use by state agency personnel
and legislative study commission personnel. The Library contin-ues
to purchase or secure through gifts and exchanges many pub-lications
not available through either of the previously mentioned
programs.
With the addition of many new items to the documents col-lections
(approximately 7,500 federal documents and 2,000 state
documents have been received during the biennium), space be-comes
an even greater problem. Adequate space and facilities
for preserving the printed materials of the State and Federal
government is greatly needed.
GENERAL SERVICES
Reference and Research
The most impressive feature in reference service for the bi-ennium
is the increased use by State agencies, especially in the
off-legislative year. The departments of Archives and History,
Conservation and Development, Public Instruction, and the Gov-ernor's
Office, are the most frequent users ; though the average
month brings queries from as many as twenty different agencies.
For the first time, the compiling of bibliographies became a meas-urable
factor of service. Examples are: a comprehensive listing
of sources of Cape Fear River history at the request of the State
Advertising Agency, an exhaustive listing of materials on Fit-ness
and allied subjects for the Youth Fitness Commission, a
selective list of publications on juvenile delinquency for the
Governor's Committee on Juvenile Delinquency and Youth Crime.
In addition to the State agencies, local governmental units, local
offices of Federal agencies, local business and civic organizations
request reference service of the Library. Strong collections
16 Third Biennial Report
of State and Federal documents are invaluable adjuncts to the
regular reference tools in service to these patrons ; but to main-tain
quality service to the business—scientific—economic—indus-trial—
governmental complex, it is essential that more special
handbooks, directories, subject encyclopedias, registers, and vari-ous
business services be provided. These are expensive to buy
and to maintain, but there is a direct ratio between the caliber
of the tool and of the service.
Another specialized service is Genealogical Reference, used by
a considerable segment of the total clientele. Patrons come from
out of state and in state to the library. Many write for assistance.
One-third of the total reference transactions in this area during
the biennium was handled by correspondence.
The outstanding newspaper collection in print and on film, the
strong Civil War collection and the North Carolina material
bring many people to the State Library for research purposes.
Gaps in these collections are being filled as limited budgets permit.
Interlibrary
Through interlibrary services the total library resources avail-able
to North Carolinians are greatly enlarged. Teletype service
Fi'om library to library to you
North Carolina State Library 17
and union catalogs at the University of North Carolina Library
and the State Library facilitate the use of interlibrary resources.
The State Library serves as a clearing house for such requests
from the public libraries of the State and borrows from other li-braries
across the nation when warranted. Through teletype, 57
major librai-y resources of the nation are available quickly.
Generous cooperation of the college, university, and public li-braries
within the State has enhanced all interlibrary services.
As the number of interlibrary loan requests has grown, so has the
number of referrals made by the State Library to other libraries.
These referrals have been made chiefly on the basis of locations
available from the union catalogs and union lists. Referrals which
could not be filled indicate the continuing lack of informational
materials among the total library resources of the State. Seven-teen
public libraries have developed special subject collections
and have accepted responsibility for statewide lending as follows
:
f<ubject
Architecture
Art
Automation
Business and Industry
Drama and the Theatre
Family Life and the Home
Foreign Languages and
Literatures
Furniture, Design and
Manufacture
Gardening and Landscape
Gaidening
Minerals and Mineral
Industries
Music
Natural History
The Negro
Recreation
Textiles: Knitting, Yarn
Manufacturing and
Machinery
Textiles: Weaving and
Design, Chemistry and
Dyeing, Synthetics
Vocational and Industrial
Manuals
Library
Pack Memorial Public Library
Olivia Raney Library
May Memorial Library
Greensboro Public Library
Wilson County Public Library
Durham Public Library
Cumberland County Library
High Point Public Library
Rowan Public Library
Mitchell County Library
Randolph Public Library
Sheppard Memorial Library
Richard B. Harrison Library
Kinston Public Library
Gaston County Public Library
Public Library of Charlotte
and Mecklenburg County
Public Library of "Winston-
Salem and Fnrsvth Coimtv
Toicti
Asheville
Raleigh
Burlington
Greensboro
Wilson
Durham
Fayetteville
High Point
Salisbury
Bakesville
Asheboro
Greenville
Raleigh
Kinston
Gastonia
Charlotte
Winston-Siilem
Film
During the biennium films from the Adult Film Project col-lection
were shown 11,636 times to a total audience of 479, 14L
18 Third Biennial Report
Most extensive use of the collection was made by community
groups such as study groups and PTAs, by church groups, busi-ness
and industrial organizations, and hospitals and rest homes.
Films in all subject areas were used but greatest use was made
of films in the areas of family life and child care, religion, foreign
history and government, nature study, music, art. space science,
and job improvement.
The Project, begun in 1952 to provide educational films for
adult use through the public libraries of the State, now has more
than 1,000 films in the collection. Films are selected by public
librarians at screening sessions held in various parts of the State.
The State Library contracts with the Bureau of Audio-Visual
Education, Extension Division. University of North Carolina,
for consultant and technical services for the film program. The
program is financed through public library participation in State
Aid with supplements from Library Services Act funds.
Talking Book
The Library Services for the Blind, which is one of 31 regional
libraries established to give talking book service to the visually
Mr. J. J. Fretivell of Lake Montonia listens to talking hooks.
(Picture coMrtesy of Textiles Review and Atkins
Studio, Gastonia.)
North Carolina State Library 19
handicapped, started serving the blind of South Carolina in
August 1961. This service, authorized by an amendment to the
State Library Law (G.S. 125-2. June 22, 1961), is given on a
contractual basis for which South Carolina agreed to pay $10
per registered blind reader or not less than $7,000 per year.
As of June 31, 1962, South Carolina had 615 active borrowers.
13,188 containers (sometimes there are two or more containers
to a title) have been circulated to South Carolina borrowers in
this eleven month period. During the biennium 80,237 containers
were circulated to the blind readers of North Carolina. As of
June 30, 1962, the Library had 9,641 containers made up of 2,433
different titles. There are as many as three to 15 copies of each
title received from the publisher. The Bible and other religious
literature, diographies, mysteries and westerns continue to be the
most popular types of books.
The number of copies of each issue of magazines received has
increased from a]:>proximately 65 to approximately 200 during
the two year period. The seven titles available are American
Heritage, Ellery Queen's Mystery Magazine, Newsweek, New
Outlook, New York Times Week in Review, Reader's Digest, and
Senior Citizen.
Newspaper and magazine articles have publicized the program.
Nearly 1,000 circulars entitled "Books for the Blind," which give
information concerning the Library of Congress program, in-cluding
the regional librai'y services, were distributed to wel-fare
agences, libraries, clubs, ophthalmologists and interested
individuals in the State. Expressions of appreciation for this
service continue to come from the blind and their families.
In August 1961, when service to South Carolina was started.
a Library Assistant and another Clerk I were added to the staff.
Due to the increased volume of work and material there is a need
for more space and more personnel. The periodical use is so great
one full-time person is needed to do this phase of the work. There
is not sufficient space in the present location to add shelves that
are fast becoming necessary to house the talking book collection.
The cost has increased also and the projected contract for 1963
with South Carolina includes $12.30 per reader,
EXTENSION SERVICES
Grants in Aid
Since 1941 the State of North Carolina has given more recog-nition
to public library development by annual appropriations
20 Third Biennial Report
called STATE AID TO PUBLIC LIBRARIES FUND. This fund,
not yet exceeding nine cents per capita, has been an incentive
toward financial support of public library development which
has increased from lOo^^ to 70^- per capita between 1941 and 1962.
A more recent grant in aid program comes from the LIBRARY
SERVICES ACT of 1956 which provides funds for establishing,
extending or improving public library service to a state's rural
population. North Carolina through the State Library has quali-fied
for the maximum grant each year. These federal funds
have given greater impetus to cooperative efforts toward better
library service. The State Library Board, responsible for the
administration of both of these funds, has approved rules and
regulations designed to help libraries add depth to their services.
Use of these funds is reflected in summary of the extension con-sultant
work and public library development. All sources of North
Carolina public library income follow:
North Carolina State Library 21
given in Fayetteville and Tryon. Talks were made to Friends of
Libraiy groups in Fayetteville, Mount Airy and Brevard, at Wo-man's
Club meetings in Warrenton, Rotary Club in Nev^^ Bern.
Career Day in Biscoe, National Library Week symposium in
Jacksonville.
Adult Services
A special consultant to public libraries in the field of services
to adults was available for sixteen months of the biennium. The
Adult Film Project, reported on elsewhere in this report, is ad-ministered
also by the Adult Services Consultant.
The Library Community Project in North Carolina ended
formally August 31, 1960. This project was especially valuable
in the pilot community of Cumberland County and provided ex-perience
and information to the consultant staff at the State Li-brary.
Partial studies were made in Alexander County, the
Northwestern Region and the Craven-Pamlico Region. The
study in Alexander County, which is without public library serv-ice,
resulted in the Board of County Commissioners' appointing
a library board and the passage of a special act by the 1961
General Assembly to authorize a special tax for a library. Col-lection
of the tax was authorized, the library board organized,
prepared a budget and was interviewing prospective librarians
when the Board of Commissioners refused to approve the budget
and ordered a refund of library taxes already collected on the
grounds that the legality of the special act could be questioned.
The library board then resigned.
Public Library Development
Achieving the minimum national standards of library service
is very difficult in small towns and rural areas which predominate
in North Carolina. Even with substantial financial effort most
counties would not be able to buy the books needed and to em-ploy
the required personnel. On the other hand, the need for
and ability to use library service is the same for such areas as
for large urban centers. North Carolinians, wherever they live,
have wide interests and can use facts to improve their way of
life. They need the services of skilled librarians who can antici-pate
and locate information needed and who can guide people
of all ages and educational levels in using and interpreting
library resources.
Libraries working together and sharing their services and ma-
22 Third Biennial Report
terials can more nearly meet the full needs of their users. Without
joint action, most North Carolina libraries probably will never
reach the standard necessary to meet the needs of their con-stituencies.
Therefore, the State Library encourages pubLc
libraries to cooperate in systems, sometimes called regiors or
joint libraries*.
The development of regions does not v/eaken or elinimate the
small community library. Actually, it offers that library and its
users expanded resources and services.
Limited cooperation in the form of book pools has been insti-tuted
by Currituck and Dare Counties, Alamance and Chatham
Counties and Moore and Richmond Counties. Smaller county
libraries have contracted with larger neighbors for professional
.services, book processing and supplementary book collections:
Greene County with Lenoir County, Hoke County with Cum-berland
County, Harnett with Johnston, and Chatham and Lee
with Alamance.
More complete cooperation has been achieved by the forma-tion
of two new regional libraries. The Avery-Mitchell-Yancey
Librarj' was formed in 1961 and the Appalachian Regional Libra-ry
comprising Ashe, Watauga and Wilkes Counties was organized
to begin July 1, 1962. The first four-county region in the State
has just come into existence as Yadkin County joined the North-western
Region already organized by Alleghany, Stokes and Sur-ry
Counties.
Anson, Stanly and Union Counties formed a Council to employ
a surveyor to study the feasibility of a Rocky River Region. An-son
and Union County Boards of County Commissioners approved
the Region, but Stanly County Commissioners did not. Local
efforts to develop the organization of a regional library have
slowed down, but are being continued.
Surveys of public library service were also made in Forsyth,
Guilford and Wake Counties. The report of each survey in-cluded
specific recommendations for the extension and improve-ment
of services. Further consideration is currently being given
to branch library development in Forsyth County.
In Guilford County the citizens of Greensboro voted favorably
on two library issues on November 8, 1960. Approval was given
to bonds totaling -$1,950,000 for a downtown library building,
furnishings and equipment ; the relocation of the Carnegie Libra-ry
as a branch and the building of three other branch libraries.
The citizens of Greensboro also gave approval to a tax levy of
North Carolina State Library 23
5c per $100 of assessed property valuation for the support of
public libraries in Greensboro. The site has been secured for the
new downtown library and architects plans have been approved.
On June 6, 1961, Raleigh residents voted in favor of $850,000
in bonds to establish a central library and two branches within
the city. At the same time Wake County residents disapproved a
tax levy of not more than Ir on the $100 assessed valuation for
support of a county-wide library system in accordance with an
act of the 1961 North Carolina General Assembly. The S. H.
Kress Building was purchased and is currently being renovated
for the central library in Raleigh.
Plans are underway for service in Alexander, Ashe and Jones
Counties which are without county-wide services. The consul-tants
from the State Library have worked with citizens in these
counties to lay the groundwork for establishing public library
service.
New branches of existing libraries have been opened in Cool-eemee,
Jonesville, Arlington, Mars Hill, Kinston, Clarkton, Mur-freesboro,
Shallotte and tw^o in Charlotte. This brings to twenty
the number of branch libraries developed with aid of Federal
funds in six years.
Consultants are available to help public libraries with building
plans. Most of the new and renovated public library buildings
in the State during the biennium contain suggestions of State
Library Consultants. New library buildings opened since July
1960. include the Blanche Johnson Library in Ramseur, the East
Branch of the Kinston Public Library, and the West Branch of the
Public Library of Charlotte and Mecklenburg County. Construc-tion
of the Roanoke Rapids Public Library has begun. Other
public libraries which have newly renovated and /or enlarged
buildings include the Thomas Hackney Braswell Memorial Li-brary
in Rocky Mount, the Currituck County Library, the Dare
County Library, the Sampson County Library, the Madison
County Library, the Henderson County Library, the Northwest-ern
Regional Library in Dobson, the McDowell County Library,
the Wilkes County Library and the Yancey County Library.
Public Library Legislation
During the 1961 legislative session, nine special acts were
passed to provide for improved public library service or facilities.
The Alexander County Board of Commissioners were author-
24 Third Biennial Report
ized, in their discretion, to levy a tax for the support and main-tenance
of the Alexander County Library.
The city of Graham, Alamance County, secured authorization
by revision of city charter to provide a specified appropriation
for the Graham Public Library. The city of High Point, Guil-ford
County, secured an amendment to G. S. 160-68 so as to
provide for eight library trustees in the city of High Point.
Lincoln County secured authorization for a tax on cases tried
and disposed of in superior courts in Lincoln County for the ex-tension,
maintenance and support of the Lincoln County Memorial
Library.
Randolph County secured the authorization for the establish-ment
and operation of a county library system and the partici-pation
in this system of municipal and other public libraries in
Randolph County.
The city of Roanoke Rapids, Halifax County secured authoriza-tion
for the Mayor and governing authorities of the city of Roa-noke
Rapids to use certain real estate for a public library.
Stanly County secured authorization for the Board of County
Com.missioners to make appropriations for public library pur-poses
in Stanly County. (This named specific use of intangible
taxes and other funds.)
Wake County secured authorization for the county of Wake
to establish and operate a county library and to authorize es-tablishment
of library branches within the incorporate cities of
Wake County. (This provided for a tax vote in the county and
a bond election for library buildings within the city of Raleigh.
The act was amended in same session to authorize citizens of
other cities in the county to vote for tax levy in event total county
vote was disapproved.)
Yadkin County and the town of Yadkinville secured authoriza-tion
for the Board of County Commissioners and the governing
body of the town of Yadkinville to provide for the maintenance of
a county library in Yadkin County. (Both bodies were authorized
to levy a tax not to exceed tv/o cents per $100 assessed valuation.)
Workshops and Institutes
An institute for public library administrators on public rela-tions
was planned by the consultant staff with a committee of
public librarians. The Adult Services Consultant served as co-ordinator.
The Institute was held in Charlotte, Mav 1 and 2,
North Carolina State Library 25
histitute on ''Problems in the Government of Libraries'—Salis-bury,
N. C, March Ih, 1961. Panel {Left to right) : Robert Shu-ford,
Davidson County Manager; Ira McDowell, Rayidolph Coun-ty
Commissioner; Herman Dickerson, Statesville City Manager;
George Esser, Assistant Director, Institute of Government; Hoyt
Galvin, Director of Libraries, Charlotte-Mecklenburg County;
Frank Young, former trustee of Gaston Cou7ity Public Library;
David Clay, Salisbury City Councilman.
1962, and was attended by library administrators and other pro-fessional
librarians. Public relations experts from the DuPont
de Nemours Company, the Carolina Power and Light Company,
the Charlotte and Mecklenburg County Schools and the Minne-apolis
Public Library provided stimulating talks as basis for
discussion.
There is a serious national shortage of professional librarians
which is reflected in North Carolina. There is a serious shortage
of funds to employ them if they become available In order to help
improve the public library services, it is necessary to improve the
skills of the many nonprofessional library workers in the pubhc
libraries of the State. Consultants on the State Library staff with
other professional librarians in the State have conducted seven
26 Third Biennial Report
in-service training workshops for these workers during the
biennium. A series of four workshops were held in Charlotte.
Winston-Saiem, Wilson and Fayetteville in the fall of 1960 and
a series of three in Charlotte, Wilson and Asheville in the fall of
1961. About 200 workers attended the 1960 workshops and 130
the 1961 series.
In the spring of 1961, the State Library cooperated with the
Institute of Government of the University of North Carolina
in holding four institutes on library finance and governmental
relations in Greenville, Fayetteville, Salisbury and Asheville. The
series was conducted for library trustees, librarians and county
and municipal officials and was well attended.
Members of the State Library staff attended and participated
in the following other workshops or institutes : The Southeastern
Library Association "Buildings Institute," October 10-19, 1960,
Charlotte; Conference of Southeastern States extension and
school library personnel on Public Library and School Library
Relationships, Atlanta, August 3 and 4, 1960 ; an Institute, "The
Adult and the Child's World," at Cleveland, July 11 and 12, 1961;
American Library Association's "Problem Areas in the Selection
of Children's Books," Miami Beach. June 1962; and the American
Library Trustees Association Institute, Miami Beach, June 1962.
National Library Week
National Library Week was celebrated in mid-April of both
years of the biennium. Irving E. Carlyle of Winston-Salem was
Chairman of the State Committee in 1961, and George M. Step-hens
of Asheville, served in 1962. As a part of the 1962 celebra-tion,
the Chapel Hill Public Library received a $1,000 award from
the Book-of-the-Month Club as one of the ten outstanding small
libraries in the nation. The awards are given annually in mem-ory
of Dorothy Canfield Fisher.
State Library staff members served on the statewide committee
and assisted in many ways to promote this activity emphasizing
the value and need for reading, books, and libraries.
Cooperation with Agricultural Extension in Reading Program
The State Library and Agricultural Extension of State College
cosponsored a special project to promote reading by rural families
through Home Demonstration Clubs. This was carried on in four
counties (Haywood, Onslow, Randolph and Stanly). The librari-
North Carolina State Library 27
ans and Home Economics Agents in these four counties co-operated
in planning and carrying out the project which had the
following objectives
:
1. To expand the reading program to provide better service
for the individual club members
;
2. To expand the reading program to members of the families
of elub members
;
3. To relate the program more directly to the total program
of the clubs
:
4. To find ways for club members to make better use of li-brary
and other community resources.
Institutiona! Consultant
Institutional library assistance has remained somewhat con-stant
during the past two years with continued service in the
earlier programs plus the addition of some new projects.
Changes in the personnel at Woman's Prison means that the
library is now under the direct supervision of the principal who
is in charge of the educational classes in the institution. The State
Library offers consultant service since there is no trained libra-rian
on the staff of the institution and since an inmate is in charge
of the library. The loan of book collections from the State
Library helps to supplement the prison library book stock. There
is no definite item in the Woman's Prison budget for purchasing
books and other library materials. Replenishing the book stock is
dependent mainly upon gifts.
The Supervisor of Education is responsible for the library
at Central Prison which was organized several years ago with
help from a member of the State Library staff. Assistance has
been continued in this area during the past two years by lending
books and giving consultant service because visits to the library
are not encouraged. The Supervisor of Education acts as a liason
between the State Library and the inmate in charge of the prison
library.
The Supervisor of Education is also working very closely with
the superintendents of the various prison camps throughout the
State to encourage reading and the use of books, most of which
are borrowed through the local public libraries.
Unfortunately plans for a new library at Central Prison have
not materialized and at the moment nothing is on the horizon
as a prospect for the coming biennium.
28 Third Biennial Report
The library project at Caswell School, Kinston, has been grati-fying.
The professional library has been organized and the books
cataloged. The person in charge of both the professional and
inmate libraries took one course in library science last year. This,
of course, is a forward step for the school for improving library
service. In 1961 the libraries were moved into space provided
for them in the new school building.
In response to a request from the Superintendent of Cherry
Hospital, Goldsboro, the Institutional Consultant from the State
Library spent one day giving suggestions pertaining to the or-ganization
of the professional library which was to be housed
in a library-designed space in the new Royster Building.
The most recent project underway is at East Carolina School,
Rocky Mount. The State Library is cooperating with the Super-visor
of Education on the staff of the Board of Correction and
Training in planning and organizing the library in the school.
Assistance has been given also with the ordering and processing
of books. Much progress should be seen in this project in the
next biennium. This, in turn, will lead to assistance in the other
schools under the jurisdiction of the Board of Correction and
Training.
A professional librarian was employed at State Hospital, Ra-leigh,
to organize and catalog the professional library.
Slowly, but surely, more and more interest is being shown in
the importance of the role of the library in the overall education
setup of the various institutions.
As the therapeutic value of books and reading is recognized
and acknowledged, more appalling becomes the dearth of these
resources in North Carolina's public institutions for the mentally
ill, mentally retarded, tubercular, delinquent and criminal persons.
The State Library should provide a full-time consultant to work
with all these institutions and coordinate a strong library pro-gram
for each type of institution. A parallel need is for each
responsible board to provide funds for library facilities, materials
and personnel. The State Library is ready to work with each group
toward improved services.
Processing Center
The North Carolina State Library Processing Center is a note-worthy
instance of successful cooperation between the public
libraries of the State and the State Library. It is demonstrating
North Carolina State Library 29
that cooperation can be advantageous and economical to a group
of independent libraries of limited resources. The routines of
ordering, cataloging, preparation of catalog cards and physical
processing of books, as well as the distribution and payment
functions, which each library formerly performed, have been
centralized with the Processing Center carrying out these serv-ices.
The planning and implementation of the project has in-volved
close coordination between local libraries and the State
Library, particularly the Extension Services Division and the
Administrative Division, of which the Processing Center is a part.
The Center processed its first books in May 1960. Between
then and June 30, 1962, there were 123,130 books processed. 91,
232 sets of catalog cards were supplied for the card catalogs of
the libraries, some of which had not been able to have this serv-ice
for their patrons before the Center went into operation. 21,
333 titles have been cataloged.
Thirty county libraries and five regional libraries, representing
a total of forty-four counties, applied for initial participation in
the Center. There has been a steady increase in membership
during the two years of the Center's operation. Currently, forty-two
county libraries and seven regional libraries comprising sixty-four
counties received processed books from the Center. There
are indications that additional libraries will apply for Center
membership during the 1962-63 fiscal year.
Since it is a pioneer and its service is unique in the South, the
Center has been host to numerous groups of librarians, library
trustees, educators and laymen who seek to relate its procedures
and policies to their own specific area of responsibility. The
Center's Manual of Procedures has been in great demand by
these and others planning centralized processing programs.
The Center is currently cooperating with the staff of Vocational
Education in the development of libraries in the Industrial Edu-cation
Centers of the State and is acting as consultant in the
formation of a centralized processing center for the books which
these libraries are acquiring.
The Center assists other divisions of the State Library chiefly
through use of its Xerox-Multilith equipment. Portions of ref-erence
books of genealogy records, which are too valuable to mail
or to circulate, can be quickly reproduced for a permanent, easily
read, record. This saves much time in laborious copying or,
in some instances, a long trip to the library by the patron.
30 Third Biennial Report
Catalog cards which were formerly hand typed in the Technical
Services Division are speedily reproduced by multilithing. Forms,
reports, and other publications are reproduced by the Xerox-
Multilith process.
Comments from the libraries which are being served indicate
that the Center is accomplishing the purposes for which it was or-ganized,
namely (1) to provide public libraries with complete
cataloging service and (2) to release librarians from, the great
duplication of essential processes, which were costly in time,
money, and effort, so that they may be free to devote their skills
and training in guiding North Carolina's public libraries to m.ore
efficient public service. This Center, initiated with assistance of
Library Ser\'ices Act funds, continues to be subsidized by this
fund.
GROWING NEEDS
The growing needs of the North Carolina State Library and
its service programs are part of the total needs of a growing
state which recognizes its citizens as its greatest resource in
whom educational and cultural investments will pay highest
dividends. Every change in the educational system, every im-provement
in quality or quantity makes an impact on libraries
whether school, public, college, university or special. Each
change adds emphasis to the central role libraries must fill in the
educational process. This educational process is a continuous
one and not limited to the individual enrolled in a class of one of
the many formal educational institutions. Libraries afford per-sons
the opportunity to read, study, understand and make de-cisions
for themselves. This holds true only when libraries have
adequate informational resources and personnel to meet the needs
of each individual.
These individuals are not so much concerned with the type
of library providing the material and service as they are that
the material be available for their use. Increased use of a wider
range of materials by more people is pointing the direction
toward a statewide system of libraries.
Current statistics of North Carolina libraries point up con-tinuing
inadequacies and failure to reach recognized standards
for minimum library service. While the State Library satisfies
thousands of users each year, there are many whose serious
needs cannot be met by State Library resources or through
North Carolina State Library 31
materials available elsewhere in the State on interlibrary loan.
In some instances the need can be met by resources outside the
State, but frequently the urg^ency of the requests prohibit out-of-
state borrowing.
There is an acute need for more books and informational ma-terials
to meet the needs of a growing State Government and a
more alert State Citizenry. Equally acute is the need for a func-tional
building designed and equipped for the special and unique
services of the State Library which is now housed on first and
fourth floors of the Library building, in part of the basement and
one room on second floor. More eff'icient use of present space can
be achieved with the replacement of improvised equipment with
new items which can be utilized in the new building. The Library
Services for the Blind continues its services from the dining and
kitchen area of the old Mansion Park Building. Increased use of
materials and services in each area points up growing need for
additional personnel. Full-time consultant service is required
for development of library service to the State's institutionalized
persons, illiterates and others.
To aid further in the development of library resources on a
statewide basis, increased State Aid to Public Libraries Fund is
needed. In addition to current level State Aid appropriation, a
minimum of 25f per capita for building book resources and more
funds to aid in regional developm.ent are urgent requests.
Only by improving resources and services in all types of librar-ies
can North Carolina maintain the heart of its educational pro-cess
for the whole man.
>