Biennial report of the State's Prison

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BIENNIAL REPORT
OF
THE STATE'S PRISON
RALEIGH, N C.
1921-1922
RALEIGH, N. C.
Edwards & Broughton Printing Company
State Printers
1923
LETTER OF TRANSMITTAL
To His Excellency, Cameron Morrison,
Governor of North Carolina.
Sik:— We, the Hoard of Directors of the State's Prison, submit here-with
the reports of Mr. George Ross Pou, Superintendent of the State's
Prison, Mr. Hugh A. Love, Clerk, Mr. S. J. Busbee, "Warden, and
Dr. J. H. Norman, Physician, for the period beginning December
1, 1920, and ending June 30, 1922, with additional report from July
1, 1922, to November 30, 1922. These reports have been read, con-sidered
and formally approved and adopted by us.
We desire to call your especial attention to the recommendations
of the Superintendent.
We wish especially to acknowledge our indebtedness to Mr. George
Ross Pou, Superintendent, Mr. Hugh A. Love, Clerk, Mr. S. J. Busbee,
Warden, and Dr. J. H. Norman, Physician, for their devotion to duty,
their hearty cooperation, without whose wise, economical and efficient
administration of their several offices we feel this splendid report could
not be possible.
Respectfully,
Jas. A. Leak, Chairman;
R. M. Chatham,
A. L. Bullock,
E. B. Ficklen,
W. M. Sanders.
13]
STATE PRISON, RALEIGH
This institution was founded by an act of the General Assembly, ratified!
the 12th day of April, A. D. 1869, entitled "An Act to Provide for the Erection
of a Penitentiary." Reference is made to the act cited, and also to the
Report of the Commission to Erect a Penitentiary, Document No. 18, Legis-lative
Documents, 1868-70.
The prison building is a magnificent brick structure, erected upon
granite foundation. The prison wall is of granite, and is twenty feet in
height and six feet broad at the top, and its base is said to extend sixteen
feet below the surface. The building and wall are estimated to have cost
the State more than a million and a quarter dollars.
The institution is situated about one mile west of the Capitol on the
extension of Morgan Street and near Hillsboro road.
The affairs of the prison are administered by a board of five directors
appointed by the Governor.
The Dangerous Insane Department is maintained out of the State Prison
earnings.
Summary
Founded 1869
Number buildings 2
Cost (estimated by p son authorities) $1,225,000
Number of inmates 813
Liabilities None
Superintendents
W. J. Hicks Wake
Paul F. Faison Wake
A. Leazar Iredell
Jno. R. Smith Wayne
J. M. Mewborne Lenoir
W. H. Day Wake
J. S. Mann Hyde
J. J. Laughinghouse Pitt
J. S. Mann Hyde
J. R. Collie Franklin
E. F. McCulloch Bladen:
Geo. Ross Pou Johnston
Board of Directors
Jas. A. Leak, Chairman Wadesboro
W. M. Sanders Smithfield
R. M. Chatham Elkin
E. B. Ficklen Greenville
A. L. Bullock Rowland
14]
REPORT OF SUPERINTENDENT POU
To The Honorable Board of Directors, of The State's Prison:
As Superintendent and in compliance with law, I submit herewith
for your approval, report of affairs of the State's Prison from December
1, 1920, to June 30, 1922, both inclusive.
Of the time for which this report, with accompanying tables of
population and finance is made, the Hon. J. R. Collie served as Super-intendent
from December 1, 1920, to April 15, 1921; and the Hon.
E. F. McCulloch as Superintendent from April 15, 1921, to May 3, 1921.
I have served as Superintendent since May 5, 1921.
Heretofore, these reports have covered a two-year period, but a
recent act of the Legislature prescribes the report shall be made as
of June 3'0th. In view of the fact, however, that the State's Prison
is extensively engaged in farming, and it being practically impossible
to estimate growing crops, which would be necessary to make a com-plete
financial report as of June 30th, I am taking the liberty of
submitting herewith supplemental report from July 1, 1922, to Decem-ber
1, 1922.
The population of the State's Prison on November 30, 1920, was
'753, and of the Dangerous Insane Department, 60, making a total
of 813 persons under the care and supervision of this institution.
As will be shown in tables, elsewhere with this report, the popu-lation
of the State's Prison on June 30, 1922, was 997, and of the
Dangerous Insane Department 67, a total of 1,064 persons, an in-crease
in nineteen months of more than 30%.
FINANCE
The audited reports of Mr. C. N". Goodno, C. P. A., are published
•elsewhere in this report and are self-explanatory. The schedules pre-sented
by Mr. Goodno show itemized receipts and expenditures.
I also submit herewith statement of current assets and liabilities as
<of November 30, 1922. On that date our liabilities were $50,079.66,
-open accounts due and $47,000.00 notes due banks, amounting to
$97,079.66, offsetting which we have assets of $39,051.77 for coal, new
clothing, shoes, blankets, food, silage, etc., on hand at Central Prison
{inventory submitted), and $92,574.80 worth brick, swine, farm prod-
15]
6 Biennial Report of State's Prison
ucts, on hand, team and farm implements and machinery purchased bj
this Board (inventory submitted) ; $20,398.24 cash with State Treas-urer,
and $31,510.62 due for labor; totalling $183,535.43. This leaves a
surplus of $86,455.77, created during this administration, to which
may be added additions to permanent improvements (see report of
Auditor Goodno) amounting to $14,483.13, a total of $100,938.90.
This amount represents the earnings of this administration over ex-penses.
Purchases have been made on competitive bids. All bids returned
are on file in my office for inspection.
On January 31, 1921, and for some time prior thereto the State's
Prison received $3.25 per day for convict labor. On February 1, 1921,
the per diem was reduced by your predecessors to $2.50 and on May 1T
1921, this Board made a further reduction to $2.00; on October 1,
1921, it became necessary for this Board to reduce the per diem to
$1.75, which price was held until June 1, 1922, when the per diem
for prison labor was raised to $2.00, which is the present price.
As shown under population tables, our population has increased
more than 30%. Naturally, our expenses for food, clothing and em-ployes
also increased approximately 30%.
Our population, while increasing in number, has also steadily increased
in a larger percentage of forced non-producers. I am perfectly satis-fied
at least 25% of our total population are physically unable to per-form
farm or road duty. Of these present non-producers more than
half could at least earn their individual expense if some industry could
be established within the prison.
A standard menu has been adopted, copy of which you will find else-where
in this report. I have put forth every effort to maintain sanitary
quarters wherever our prisoners are confined and I am advised by
representatives of the State Health Department that all quarters of
the State's Prison inspected by them show signs of great improvement.
Every care possible under existing circumstances has been given the
prisoners relative to their health.
Under present laws the State's Prison is punitive—as it should be,
to a certain extent. Yet I am convinced the prison should be made
more reformative and educational, but this cannot be done under
existing laws relative to financing the prison. The present laws gov-erning
the handling and treatment of prisoners are practically suffi-cient.
Biennial Report of State's Prison 7
I respectfully recommend that this Honorable Board exert itself
in every proper manner to secure the passage at the next General Assem-bly
of the following legislation
:
An act authorizing the Board of Directors of the State's Prison to
establish industries within the prison, and for the sale of the products
of such industries to the public ; or requiring other State institutions to
use such products as practical; and providing for an appropriation
sufficient to purchase and install any necessary machinery. It has
been suggested that we could manufacture the desks and chairs which
are used in the public schools. This act would not only be of voca-tional
value, but would give many prisoners work who are now forced
idlers.
An act repealing the law which now prohibits the State's Prison
to sell prison-made brick to other than State institutions.
DANGEROrs INSANE DEPARTMENT
111 this Department there are confined 67 insane people. Some of
these inmates are born idiots who can neither speak coherently nor
feed themselves. For instance, there are two boys about fifteen years
of age and a young white girl, who are absolutely devoid of all reason
and have been since birth. These children have been committed to
this Department, two for assault with deadly weapon; the other charge
is not stated. There are many other similar cases. The majority of
the patients give very little trouble to the management.
A number of the inmates were committed on charge of assault.
These people are totally irresponsible. They should be held to account
no more for their acts than other insane persons. These unfortunates
are entitled to the same care and treatment as the other insane. The
law establishing the Dangerous Insane Department provides these
people shall receive the same care and treatment as if they were
confined in one of the State's hospitals for insane. The law pro-vides
for an appropriation of $5,000.00 per annum for the support
of this Department. It further provides this amount shall be paid
out of the earnings of the State's Prison. Therefore, the State appro-priates
not one penny for these unfortunates. Five thousand dollars
per annum is insufficient, and our records disclose an expenditure of
$10,641.61 per annum. And even this is insufficient. The wards in
which these people are confined are improvised, unsafe and totally
unsuited for such purpose.
Believing these people entitled to the same care and attention
by the State as other insane persons, I respectfully recommend that
this Honorable Board of Directors expend every effort possible for
8 Biennial Report of State's Prison
the passage at the coining • General Assembly of a bill "providing for
the immediate abolition of the Dangerous Insane Department of the
State's Prison," and that provisions be made at the various State hos-pitals
for insane for the care and scientific treatment of persons now
confined in the Dangerous Insane Department.
TUBERCULAR WARD
In this department are confined all prisoners who may have tuber-culosis.
County prisoners having tuberculosis may be transferred to
this department upon voluntary application ; the law is not compulsory.
The ward, however, is absolutely unsuited for such purpose. I re-spectfully
recommend the establishment of a tubercular colony at
some proper place in the State, preferably near Sanatorium. I believe
a law should be passed and enforced that all prisoners of the State
or counties who may have or develop tuberculosis shall be transferred
to this colony. The General Assembly should provide an appropriation
for the purchase of property and erection of suitable buildings for the
care of these sick people. This Department should be absolutely di-vorced
from the State's Prison. It should be placed under the juris-diction
of the State Health Department. Ten thousand dollars per
year would, I believe, care for maintenance at this time.
IMPROVEMENTS
During your administration the heating plant and water-works
have been greatly improved at considerable cost. An additional 100
horse-power boiler has been installed. The entire system was in very
bad state of repair. An entirely new system should be installed, and
it is the opinion of competent engineers it could be operated far
more economically than the present antiquated system. Water mains
should be laid around the prison and connected with City of Raleigh
water supply. This to be for fire protection. We now have none.
In order to do this, however, it would require an expenditure of prob-ably
$25,000.00, and I request that you gentlemen secure an appro-priation
from the General Assembly for this purpose.
An operating room has been properly outfitted with necessary ap-paratus.
A brick wall has replaced the old and expensive board fence which
formerly surrounded the front of the prison.
Steam heat has been installed in the tubercular wards, the hos-pital,
chapel and library.
Many other minor improvements have been made.
Biennial Report of State's Prison 9
An excellent system of bookkeeping has been adopted. The new
system readily reveals extravagance, if any, in any department. These
books are ably kept by Maj. H. A. Love, Chief Clerk, audited every
month and a consolidated audit made to you every six months.
FARMS CAMP POLK
The Camp Polk Farm, as you know, was in a very low state of
•cultivation when purchased by your predecessors in 1920. The crop
in 1921 was not a success on account of low fertility of soil and a
drought. We raised in 1921, 234 bales of cotton, whereas in 1922
we raised, on practically the same acreage, 441 bales. We have raised
a large quantity of corn, wheat, oats, peas, soy beans, sweet and Irish
potatoes, alfalfa and peavine hay, and will this year slaughter over
300 fattening hogs. An orchard consisting of 250 apple trees and 250
peach trees has been planted. A sweet potato storage house has been
built, with a capacity of 2,500 bushels.
New living quarters for employes and prisoners are needed at the
Camp Polk Farm. The prisoners' quarters are insufficient in size
and unsafe. Our prison road camps excel the general living conditions
at the farm. The Legislature should make an appropriation of
$50,000.00 for the erection of suitable buildings.
CALEDONIA FARM
In December, 1919, your predecessors sold the Caledonia Farm in
Halifax County with the exception of approximately 1,200 acres. Dur-ing
1921, a part of the land sold was advertised under forclosure and
repurchased by this Board. In March, 1922, this Board directed that
we cultivate as much of the property in our possession as we con-sistently
could. With twenty men and fourteen mules we made on
the part cultivated approximately 250 tons peavine hay, 2,000 barrels
corn, 1,800 bushels peas and more than 50 tons of fodder.
CALEDONIA FARM LAND NOTES
We received notes from former administration secured by deeds
of trust on Caledonia Farm amounting to $365,061.59. The amount of
$20,051 has been collected on these notes. Property amounting to
$270,232.83 has either been sold under foreclosure or is now advertised.
It would seem that 80% of the Caledonia Farm, consisting of about
7,000 acres, will soon be again in the possession of the prison.
Should you gentlemen decide to cultivate the Caledonia Farm the
•coming year it will cost the prison fully $100,000.00 to purchase
necessary teams, farming tools, machinery, replacement of bridges,
cleaning the miles of ditches and the repair and erection of suitable
10 Biennial Report of State's Prison
quarters for employes and prisoners. The General Assembly should
also appropriate the sum of $50,000.00 for the erection of suitable
buildings at Caledonia Farm.
Eeports of Major Hugh A. Love, Clerk, Capt. S. J. Busbee, Warden,
Dr. J. H. Norman, Physician, and Mr. C. N". Gobdno, Auditor, are
also submitted herewith.
Allow me to thank you, gentlemen of the Board, for your wise
and practical counsel and direction. The success of this administration
is the result of cordial cooperation and untiring efforts.
I desire also to record my testimony as to the faithful and efficient
cooperation of the officers and employes of the institution.
Respectfully,
Geo. Boss Pou, Superintendent.
Inventories below are for increase in assets during the present
administration.
CENTRAL PRISON
7,795 yards woolen goods (clothing) @ $1.26 $ 9,821.70
9,173 yards cotton goods (clothing) @ $0.25 2,273.25
175 dozen pairs sox @ $1.25 210.00
500 caps @ 6c 30.00
40 dozen pairs gloves @ $2.44 97.60
164 citizen suits @ $6.50 1,066.00
2,228 pairs shoes @ $2.20 4,901.60
150 shirts @ $0.50 75.00
50 dozen pairs suspenders @ $4.00 200.00
1,700 blankets @ $2.00 3,400.00
52 mattresses (new) @ $3.00 156.00
622 yards ticking @ 16c 107.52
500 yards sheeting @ 15c 75.00
240 aluminum cups @ 4c 9.60
50,000 paper cups @ $1.20 80.00
24 cases toilet paper 102.00
6 dozen brooms 42.00
530 tons coal @ $7.70 3,531.00
540 cases pork and beans @ $7.75 (camp use) 4,185.00
278 cases roast beef @ $8.50 2,363.00
263 cases corned beef hash @ $8.00 2,104.00
90 tons silage @ $22.50 2,025.00
4 cows @ $100.00 400.00
5 calves @ $8.00 40.00
Biennial Report of State's Prison 11
3 brood sows @ $25.00 75.00
1 brood sow @ $50.00 50.00
32 fattening hogs, weight 6,350 pounds, @ 18c 1,143.00
1 boar @ $62.50 62.50
22 shoats @ $8.00 176.00
40 pigs @ $4.00 160.00
Total Increase Central Prison $ 39,051.77
CARY FARM
146 bales cotton, weight 67,160 pounds, @ 25c $ 16,790.00
10,998 bushels cotton seed @ 80c 8,798.40
30 tons oats in sheaf @ $24.00 720.00
125 tons peavine hay @ $24.00 3,000.00
25 tons fodder ' 500.00
2,500 bushels sweet potatoes @ 65c 1,850.00
350 bushels corn @ $1.00 350.00
225 bushels seed wheat (sown) 450.00
150 bushels oats (sown) 165.00
150 bushels seed rye (sown) 225.00
298 fattening hogs, weight 52,250 pounds, @ 18c 9,405.00
221 shoats and pigs @ $7.50 1,657.50
2 boars 105.00
10 brood sows @ $25.00 each 250.00
13 calves @ $8.00 each 104.00
8 cows @ $87.50 700.00
1,500,000 brick @ $12.00 18,000.00
Total Increase Cary Farm $ 63,069.50
CALEDONIA FARM
17 mules $ 4,035.00
24 fattening hogs, weight 3,500 pounds, @ 18c 630.00
37 shoats and pigs @ $7.50 277.50
225 bushels seed wheat (sown) 450.00
150 bushels seed oats (sown) 165.00
240 tons peavine hay @ $24.00 5,760.00
9,800 bushels corn @ $1.00 9,800.00
1,800 bushels peas @ $2.25 4,050.00
50 tons fodder 1,000.00
4 wagons 370.00
Camp and farm equipment 950.00
Total Increase Caledonia Farm $ 27,487.50
AT CAMPS
74 fattening hogs, weight 11,210 pounds $ 2,017.80
12 Biennial Report of State's Prison
OTHER ASSETS
Crabtree Feldspar Company, for labor $ 1,285.68
Wells Construction Company, for labor 887.78
Rinehart Dennis Company, for labor 4,977.50
Lee J. Smith Construction Company, for labor 1,989.16
Elliott Sholes Company, for labor 11,271.50
Asheville Construction Company, for labor 5,611.50
Neverson Granite Company, for labor 1,994.50
O'Kelly Church, for brick 408.00
Carolina Construction Company, for brick 480.00
P. R. Ashby, for labor 2,605.00
Due for labor and brick $ 31,510.62
Summary of increase assets from May 1, 1921, to November 30, 1922
:
Central Prison $ 39,051.77
Cary Farm 63,069.50
Caledonia Farm 27,487.50
Camps 2,017.80
Labor and brick due 31,510.62
Cash with State Treasurer 20,398.24
Total $183,535.43
To which may be added permanent improvements 14,483.13
Total $198,018.56
Deduct open accounts, due, $50,079.66 and notes $47,000.00 97,079.66
Earned assets over liabilities. $100,938.90
REPORT OF WARDEN BUSBEE
Hon. George Ross Pou, Superintendent, N. C. States Prison, Raleigh,
N. C.
Sir:—As Warden of the Prison I have the honor to make the
following report for the two years ending November 30, 1922 :
During this period there have been several considerable improve-ments
about the prison. The brick wall around the front grounds has
added greatly to the appearance of the institution and will doubtless
be remembered as a monument to the present administration. There
has been a new one hundred horse-power boiler installed and about
one thousand feet of steam piping put in the buildings for the Hos-pital
and Dangerous Insane Department, which does away with the
wood stoves formerly used and adds considerably to the comfort and
safety of the buildings.
The discipline at the prison has been extremely good during this
period. There has been no serious outbreak or infraction of the rules,
nor any necessity for severe punishment of any of the prisoners, "nor
has there been any inflicted, notwithstanding the population at the
Central Prison is rapidly increasing with cripples and infirm prisoners,
who are as a rule harder to manage and disciplinize than the able-bodied
men. My total count of prisoners including the criminal
insane today is three hundred and fifteen.
"We have purchased several fine Jersey cows during the past two
years and now have a herd of fourteen cows, which furnish plenty
of milk for the institution.
I have received through my office during the past nineteen months,
598 prisoners committed to the general prison from various counties.
In addition to the above, I have received twenty-nine men under
sentence of death, ten white and nineteen colored. Nine of this number
have been electrocuted, five commuted to sentences in prison, one sent
back to court for new trial and fourteen remain in safekeeping under
death sentence.
We now have forty-five women prisoners at this place. They are used
in laundry work and in the tailoring department, where all clothing is
made for the prison and Dangerous Insane Department.
[13]
14 Biennial Report of State's Prison
The Insane Department lias seventy inmates, who receive the most
careful attention by the attendants in charge and Dr. J. H. Norman,
Prison Physician.
The food which is furnished the inmates of this prison is of a
good quality and carefully prepared.
During my twenty-seven years' experience with the Prison I have
never known the inmates fed and cared for as well as they are today.
We have Sabbath School and preaching every Sunday for the prisoners.
The services are conducted by several pastors and teachers from the
city. A New Testament is given each prisoner upon entrance.
In conclusion of my report I wish to extend to you my highest
appreciation and thanks for your never failing cooperation with the
duties assigned me.
Respectfully submitted,
S. J. Busbee, Warden.
REPORT OF DR. NORMAN
To the Superintendent and Board of Directors of The State's Prison :
Gentlemen :—The health of the prisoners has been excellent this
year, considering we have all the Criminal Insane and all the feeble
from any cause who are not 'able to work. I attribute this mostly to
a well balanced and nourishing diet. By dieting them we have almost
eliminated pellagra, which at one time was causing more sickness and
deaths than any other one cause.
I wish to call your attention to the tuberculars. For several
reasons their quarters are not suitable. To get fresh air, sunshine and
a little exercise they have to walk down four long flights of stairs
and then up again, which would be quite an effort for a well person
and is entirely too much for them. In going down they mingle with
the other sick prisoners more or less and if they are not constantly
watched spend much time visiting in the other wards. The condition
is much worse in the Criminal Insane Department. Here they can-not
be separated and all are constantly exposed both night and day
when there is a tubercular among them. Fortunately, we do not have
many tuberculars among the insane. Tuberculosis causes a big per-centage
of deaths among our prisoners.
We are now prepared to do practically all the surgery that needs
to be done in the prison. We are fairly well equipped, except we need
a better operating room. In the last few months we have operated for
and cured one with appendicitis, six hernias (ruptured), six circum-cisions,
two enlarged tonsils, nine with hemorrhoids (piles), one
castration, several with gunshot wounds, ten or twelve strictures of
urethra, four with abscess of feet or hands and numerous other minor
operations, including five fractures of bones in legs. Have had eighty-two
Wassermans tests made for syphilis with thirty-three positives,
twenty-one cured or with negative blood now, and twelve still under
treatment. Have given four hundred injections of salvarsan and three
hundred of mercury.
We are also prepared to do all laboratory work necessary, both
chemical and miscroseopical, such as examination of blood, urine,
sputum, gastric contents, pus, etc. Every prisoner upon entrance has a
complete physical examination and a record is kept. If there is
any evidence of tuberculosis, syphilis, gonorrhea, etc., he is detained
[15L^
16 Biennial Report of State's Prison
for complete examination and treatment. All are vaccinated for both
typhoid and smallpox upon entering. All prisoners are furnished with
individual drinking cups.
Before they are sent out to the camps they are re-examined as to
their fitness for road work and none are sent who are' not in a good
physical condition.
]STo sick prisoner is sent out to work and none are required to do
work that they are not able to do. Our sick prisoners are put in
the wards, which are kept much cleaner than most of the hospitals
throughout the State, given clean clothing and beds, proper diet and
good nursing.
Their teeth are looked after regularly by a dentist and when needed
they are put under the care of an eye, ear, nose and throat specialist.
I added the above paragraphs because I am often shocked at how
ignorant the public is as to how prisoners are treated. There is a
widespread belief that the prisoners are half fed and are required
to do the same amount of work regardless of their physical condition.
Even some of the Judges write notes with the prisoners commitments
asking the authorities to have the men examined and given treat-ment
if needed.
I wish to thank the Board for appointing one of our most promi-nent
practicing physicians, Dr. Stancil, to assist me in the operations
and for consultations when needed. I am also glad of this opportunity
to thank the prison officials for their hearty cooperation.
Respectfully,
J. H. Norman, Prison Physician.
Biennial Report of State's Prison 17
STANDARD MENU STATE PRISON CAMPS—TO BE ADHERED TO AS
NEARLY AS POSSIBLE
(Fresh vegetables are added when available.!
Week Day
18 Biennial Report of State's Prison
DANGEROUS INSANE DEPARTMENT
December 1, 1920, to June 30, 1922.
Remaining Dec. 1, 1920 60
Received from Counties 35
Received from Central Prison 10
Recaptured 2—
107
Died 14
Suicides 1
Discharged 19
Escaped 3
Transferred Central Prison 2
Transferred State Hospital, Raleigh, N. C 1 40
Remaining June 30, 1922 67
Race and sex as of above date.
White women 5
White men 26
Colored women 5
Colored men 31
Total 67
REPORT OF MR. LOVE, CHIEF CLERK
To The Honorable Board of Directors of The State's Prison:
I have the honor to submit herewith appended, in accordance with
the present law, statistical financial report from December 1, 1920,
to June 30, 1922, both dates inclusive.
At the request of the Superintendent, I also submit herewith sup-plemental
statistical financial report from July 1, 1922, to November
30, 1922, both dates inclusive.
The new system of bookkeeping was installed by Mr. C. !KT. Goodno,
C P. A., and the appended reports have been properly audited by
him, as Avill be seen by his report.
Respectfully,
Hugh A. Love, Chief Clerk.
I9|
20 Biennial Report of State's Prison
DISTRIBUTION OF POPULATION JUNE 30, 1922
Central Prison, Raleigh, N. C 180'
Dangerous Insane, Raleigh, N. C 67
Camp Polk Farm, Cary, N. C, R. F. D 181
Caledonia Farm, Tillery, N. C 27
Baker's Camp, Asheville, N. C 40
Barham's Camp, Mount Holly, N. C 151
Berry's Camp, Neverson, N. C 50
Cates' Camp, Gibsonville, N. C 66
Chaffin's Camp, Topton, N. C 73
Champion's Camp, Shelby, N. C 37
Ewing's Camp, Durham, N. C 44
Fulghum's Camp, Williamston, N. C 46
Hight's Camp, Penrose, N. C 53
Peoples' Camp, Topton, N. C 49
Total 1,064
TABLE No. 1
Remaining December 1, 1920 753
Received from Counties to June 30, 1922 598
Returned revocation parole 7
Received from Dangerous Insane 2
Recaptured 55
1,415
Discharged expiration of sentence 207
Pardoned or paroled 78
Died 22
Double sentences 4
Transferred to Dangerous Insane '. 10
Escaped 97
— 418
Remaining June 30, 1922 997
TABLE No. 2
Total number received to June 30, 1922 18,005
Total number received to November 30, 1920 17,407
Received from December 1, 1920, to June 30, 1922 598
TABLE IVo. 3.
Average number persons in charge including Dangerous
Insane for past 19 months 1,061
Biennial Beport of State's Prison 21
TABLE So. 4
Ages of prisoners received from December 1, 1920, to June 30, 1922.
15 to 20 years 102 50 to 60 years 29
20 to 30 years 317 60 to 70 years 10
30 to 40 years 87 70 to 80 years 1
40 to 50 years 52 598
TABLE No. 5
Race and sex of prisoners received December 1, 1920, to June ?0, 1922.
White males 314
Females 9
323
Colored males 245
Females 9 275
598
TABLE So. 6
Social relation of prisoners received December 1, 1920, to June 30, 1922.
Married 258
Single 340
Total 598
TABLE No. 7
Education of prisoners received December 1, 1920, to June 30, 1922.
Read and write 481
None 117
Total 598
TABLE No. 8
Occupation of prisoners received December 1, 1920, to June 30, 1922.
Nurse 1 Real estate 1
Chauffeur 7 Interior decorator 1
Cook 10 Traveling salesman 2
Mechanic 24 Molder 1
Bushelman 3 Carver 1
Machinist 2 Saw filer 1
Engineer 2 Painter 12
Gas engineer 1 Carpenter 3
Sign painter 1 Upholsterer 1
Clerk 4 Florist 1
Policeman 2 Trunkmaker 1
Brickman 2 Blacksmith 5
Stenographer 2 Tobacconist 4
Firemen 5 Bookkeeper 2
Jeweler 1 Banker 4
Plasterer 1 Mill worker 3
22 Biennial Report of State's Prison
Boiler maker 1
Electrician 5
Preacher 1
Tailor 2
Barber 3
Telegrapher 1
Musician 1
Farmer 59
Laborer 41ft
TABLE No. 9
Nativity of prisoners received December 1, 1920, to June 30, 1922.
North Carolina 501
Virginia 25
South Carolina 24
Kentucky 6
Georgia 5
Alabama 5
Pennsylvania 4
Tennessee 3
New York 3
Florida 2
Iowa 2
Kansas 1
Louisiana 1
Massachusetts 2
W. Virginia 1
Michigan
Oregon
Mississippi
Ohio
Arizona ,
Canada
Scotland
France
Switzerland ,
Italy
Austria 1
Germany 1
Total 598
TABLE No. 10
Counties from which prisoners receiv
Alamance 3
Alexander 2
Alleghany 1
Anson 6
Ashe 2
Avery 6
Beaufort 10
Bertie 1
Bladen 1
Brunswick 2
Buncombe 20
Burke 11
Cabarrus 14
Caldwell 3
Carteret 4
Caswell 2
Catawba . 9
Chatham 2
Cherokee 2
Chowan 6
Clay 1
Cleveland 8
Columbus 6
Craven 19
ed December 1, 1920, to June 30, 1922.
Currituck 3
Cumberland 12
Davidson 5
Davie 5
Duplin 13
Durham 3
Edgecombe 5
Forsyth 25
Franklin 8
Gates 3
Gaston 8
Granville 3
Greene 6
Guilford 21
Halifax 17
Harnett 4
Henderson 2
Hoke 1
Hertford 3
Hyde 2
Iredell 7
Johnston 14
Lee 4
Lenoir 11
Lincoln 5
Biennial Report of State's Prison 23
McDowell 5
Madison 5
Martin 4
Mecklenburg 12
Montgomery 1
Moore 1
Nash 16
New Hanover 15
Northampton 3
Onslow 1
Orange 1
Pender 9
Pasquotank 5
Perquimans 4
Person 3
Pitt 11
Polk 5
Randolph 6
Richmond 2
Robeson 1
Rockingham 5
Rowan 12
Rutherford 3
Sampson 1
Scotland 3
Stanly 2
Stokes 3
Surry 13
Swain 2
Union 1
Vance 11
Wake 29
Warren 5
Watauga 4
Wayne 6
Wilkes 11
Wilson 30
Vaclkin 8
Yancey 8
IN MEMORIAM
E. F. MCCULLOUGH
Superintendent of the State's Prison
Died May 3, 1921
[24]
AUDITOR'S REPORTS I
REPORT ON THE PERIOD FROM MAY 1, 1917
TO NOVEMBER 30, 1921
[25|
INDEX
Exhibit A—Summary of Receipts and Disbursements.
B—Recapitulation of Receipts and Disbursements, 5-1-17 to 5-31-21.
C—Receipts, 6-1-21 to il-30-21.
D—Disbursements, 6-1-21 to 11-30-21.
E—Emergency Fund, 5-27-21 to 11-30-21.
Schedule I—Itemized Receipts, 5-1-17 to 5-31-21.
II—Itemized Disbursements, 5-1-17 to 5-31-21.
Ill—Errors.
IV—Differences.
V—Warrants Outstanding, 11-30-21.
VI—Warrants Outstanding, 5-31-21.
VII—Details of Expenditure, Administration, Central Prison and
Farm.
VIII—Details of Expenditure, Camps.
IX—Notes Receivable.
X—Accounts Receivable.
XI—Notes Payable.
S 26
Hon. Baxter Durham,
State Auditor,
Raleigh, X. C.
Dear Sir :
As requested, I have audited the books of the State's Prison for a
period of four years aud six months from May 1, 1917, to November
30, 1921, and submit as part of this report statements showing the
transactions during that time.
With the exception of Schedules IX, Xotes Receivable; X, Accounts
Receivable; and XI, Xotes Payable; these statements deal entirely with
Cash Receipts and Cash Disbursements, inasmuch as the only records
which I found were those of cash received and deposited with the State
Treasurer and the warrants drawn upon him.
Many of the cash receipts are of such nature as not to admit of
verification, consequently my statements are made upon the basis of
receipts as recorded.
Xo book record of assets and liabilities has been kept, neither was
any ledger or other summary of income and expenditure, the only
record being kept in one book showing a classified record of receipts
and disbursements month by month, together with the cash balance
on deposit with the State Treasurer at the end of each month. This
form of record is utterly inadequate for the needs of any institution.
The classification of expenditures is too limited to give any worth-while
information and what little value the record might have had
was destroyed by the method of entering the warrants, i. e., the whole
amount of a warrant was charged to the account for which the largest
item on the warrant was paid, thus rendering the analysis of expen-ditures
untrustworthy and misleading. Consequently, as giving any
real information as to earnings and maintained costs, the records
are worthless and can only be accepted as a record of the cost which
passed through the office of the State Treasurer.
In addition to the expenditures by means of regular warrants upon
the State Treasurer, I find that considerable sums were placed in the
hands of the Clerk by means of regular warrants and these sums
designated Emergency Fund (for amounts, see Schedule II). I do not
find that any book record of this fund was kept prior to June 1, 1921,
[27]
28 Biennial Report of State's Prison
although it is my understanding that reports of expenditures were
rendered monthly. The disbursement of $37,250.00 through this fund
during the four years, if properly distributed upon the books, would
make quite a different showing of the expenditures.
As shown in Exhibit A, the accounts of the Prison have been recon-ciled
with those of the State Treasurer and the necessary adjustments
made. No reconciliation of these accounts had been made since the
books were audited in 1917.
Aside from the transactions recorded in the book of the State Prison
and passed through the office of the State Treasurer, I have found
transactions involving the receipt and disbursement of about $200,-
000.00, which were handled through local banks. Most of the items
have been identified and explained by Mr. Collie, former Superintend-ent,
during whose administration they transpired. These bank accounts
are shown below in accordance with statements furnished by the banks
and the source of the funds and their disposition designated so far
as the information has been obtainable.
ACCOUNT OF J. R. COLLIE, SUPERINTENDENT, WITH THE MERCHANTS NATIONAL
BANK, RALEIGH, N. C.
3/ 2/20 Deposit, Draft on Wilmington, N. C, for cotton seed sold 815,470.97
3/3/20 " " Savannah, Ga., " " 99,707.08
3/6/20 " " Gpldsboro, N. C, for corn sold 519.94
3/17,20 " " Richmond, Va., for peas sold 5,594.65
Total J121.292.64
3/ fi/20 Cheque; Accounted for in Prison Receipts and turned over to State's
Treasurer $14,572.99
3, 9/20 Cheque; 'Presumably in part payment of $175,000 Note and Interest
on same 101,125.00
S/22/20 Cheque; Accounted for in prison receipts and turned over to State's
Treasurer. 5,594.65
Total ._ $121,292.64
The Minutes of the Board of Directors, dated March 2, 1920. authorise the payment of
S100,000.00uponanote for $175,000.00 for money borrowed firm tie Merchant's National
Bank in January. 1920, and it would seem that this cheque covers this payment and three
months' interest in advance on the balance of $75,000.00.
ACCOUNT OF THE STATE'S PR1S< >\ WITH THE CITIZEN'S NATK >NAL BANK,
RALEIGH, N. C.
9/11/20 Deposit: Proceeds sale of mules $1,850.00
9/16/20 Deposit: Proceeds sale of damaged eotton, Greensboro, N. C 40,148.77
•9/22/20 Deposit: Money borrowed as authorized by Board of Directors,
9/21/20 14,799.50
Total $56,798.27
Biennial Report of State's Prison 291
9/22/20 Cheque: Accounted for in Prison Receipt? and turned over to State
Treasurer $11,
9, 23/20 Cheque: Presumably final payment of $175, GOO note and interest on
same 45,135.00
Total
I
ACCOUNT OF THE STATE'S PRIS< >N WITH THE CITIZENS NATIONAL BANK,
RALEIGH, N. C.
12/7/20 Deposit: Thigpen, Principal of Land Note 53,350.00
Interest on Land Notes .... 003.00 53,953.00
12/9/19 Deposit: Fountain, Principal of Land Notes. $1,465.83
Interest on Land Notes 791.55 2,257.38
Deposit: Ransom. Interest on Land Notes. 224.51
1/10/21 Deposit: Gregory. Interest on Land Notes 5,462.-13
1/12/21 Deposit: Drewry, Principal of Land Note $917.42
" Interest on Land Notes 405.40
Bullock, Interest on Land Notes. 2,096.95
3,509.77
2/3/21 Deposit: Ransom, Principal of Land Note, less exchange 1.260.16
2/9/21 Deposit: Jewell, Interest on Land Notes. 14 months 9,523.34
2/12/21 Deposit: Source unknown, two items, S30C each 600.00
$29,790.29
12/14/20 Cheque: Interest... $8l
<que: Interest 120.00
1/15/21 Cheque: Note (see deposit 9/22/20 in next preceding
, statement) 15,000.00
4/11/21 Cheque: Purpose unknown 4.50
5/14/21 Cheque: Accounted for in Prison Receipts and turned
over to State Treasurer 11,585.79
• 26,790.29'
The source of the deposits shown in this last statement has been ascertained from corres-pondence
in connection with the Caledonia Farm Si
Investigation of the amounts borrowed results in the following:
Dec, 1918, Proceeds $20,000.00 Note, 519,796.00: paid in full, July, 1919.
Feb., 1919, Proceeds 10,000.00 Note, 9,594.00; paid in full, July, 1919.
Jan., 1920, Proceeds 175,000.00 Note, 174,125.00; paid I; interest $1,125. 00.
paid 4/../20, $30,000.00.
paid 9/3/20, $45,000.00; interest 5135.00.
July, 1920, Proceeds 20,000.00 Note, 19,526.67; assumed by State Treasurer.
Sept., 1920, Proceeds 15,000.00 Note, 14,799.50; paid in full 1/15/21 from proceeds of Land Sale and
interest on same.
Dec, 1920, Proceeds 16,000.00 Note, 15, 866. SO; payment 1/../21, 56,000.00.
April, 1921, Proceeds 6,000.00 Note, 5,938.80; payment 6/../21, $4,000.00.
8/../21, 51,000.00.
From the above it will be seen that a balance of $11,000.00 is still
owing upon the last two notes- In addition to this the present adminis-tration
has borrowed $2,000.00 in October, 1921, which also remains
unpaid.
In 1010, pursuant to an Act of the Legislature, the property known
as the Caledonia Farm in Halifax County was sold. I do not find
any book record showing the account of this sale and have had to
30 Biennial Report of State's Prison
rely upon the biennial report for the years 1919-1920. It is my infor-mation
that the terms of the sale were one-fourth cash and one-, two-and
three-year notes for the remaining three-fourths. The receipt
of $85,191.99 from Allen Bros., who conducted the sale, is recorded
in the book of the Prison during the month of January, 1920, and
Notes Receivable for $365,061.59 are on hand as shown in Schedule IX.
The payments that have been made upon the principal of these land
notes (as shown in the bank statement on the preceding page) are noted
in the table below. No record was found of the commissions paid
Allen Bros., nor of the expenses incident to the sale, but I am informed
that a commission of 7%% and the expenses were deducted from the
amount received as the one-fourth cash payment and that the $85,-
191.99 received from Allen Bros., was the net amount after deducting
the said commission and expenses. Prom this it would appear that
the commission amounted to $37,264.03 and the expenses $2,286.68.
SALE OF CALEDONIA FARM
Notes on
Hand,
Sale Price 12/1/21 Balance
C. E. Early, et al $28,546.40 $21,409.80 $7,136.60
C. W. Gregory and R. S. Travis 139,297.00 104,472.78 38,824.22
E. W. Bullock, et al 50,954.40 37,669.83 13,284.57
A. H. Jewell, et al .' 181,397.00 136,047.75 45,349.25
L. B.Thigpen . 13,400.00 6,700.00 6,700.00
P.E.Ransom 4,998.00 2,499.00 2,499.00
Arthur Fountain, et al 17,590.00 11,726.67 5,863.33
C. E. Strickland and E. B. Durham 10,938.00 8,203.50 2,734.50
W. B. Drewry 11,009.00 7,339.33 3,669.67
J. W. and M. W. Tillery 38,657.24 28,992.93 9,664.31
Totals.., $496,787.04 $365,061.59 $131,725.45
Initial Payments 04) - 124,742.70
Totals_ $6,982.75
Payments on Notes—Thigpen__ $3,350.00
Fountain.... 1,465.83
Drewry 917.42
Ransom __ 1,260.16 6,993.61
Difference (on Ransom payment, probably interest) _. $10.86
Dating from June 1, 1921, I have installed an adequate accounting
system and have written same up through November to the close of
the fiscal year. Inasmuch as no records have been kept showing the
•cost of the properties and fixed assets, it is impossible to include these
until an appraisal is made; neither have the current working assets
been included as it will be more satisfactory to set these up from a
complete inventory.
Biennial Report of State's Prison 31
I believe that the statements forming a part of this report are
sufficiently detailed to require no special comment or explanation.
It is my opinion, from the examination which I have made, that
the accounts have been honestly kept hut that through ignorance of
bookkeeping and failure to realize the importance of records, a com-plete
history of the transactions is not to be had. This is not so much
due to any individual as to a system under which positions requiring
technical skill are filled by political preferment without regard to
the qualifications of the appointee.
Respectfully,
Chas X. Goodno.
February 11, 1922.
32 Biennial Report of State's Prison
Exhibit A
SUMMARY OF RECEIPTS AND DISBURSEMENTS
and
RECONCILIATION WITH STATE TREASURER
Adjusted Balance. May 1, 1917, as per Audit Report—- _. 818,286. 17
Receipts, May 1, 1517, to May .31, 1921, Exhibit B:
1917 ; $ 223,916.03
1917-1918 ..'... 230,341.17
1918-1919 _• 380,675.57
1919-1920 699,307.34
1920-1921 200,818.31
51,735,058.72
Add: Differences in Deposits, Schedule U\T
19. 9S 1,735,078.70
$1,753,361.87
Disbursements. May 1, 1917, to May 31, 1921, Exhibit B:
1917 J.. S172.526.19
1917-1918 294,378.99
1918-1919 343,657.28
1919-1920 751,283.71
1920-1921 _. 175,162.12
$1,737,008.59
Add: Errors. Schedule III 409.55
$1,737,418.14
Deduct: Errors on Treasurer's Books, Schedule III .59
Deduct: Old Warrants Outstanding (See Sched. VI): $1,737,417.55
12/11/17 No. 2892 S10.00
1 11/18 3426... 1.50
4/ 8 '19 535 1,600.00
11/11/19 1211 20.00
1215 , 5.00
1/5/20 1494 12.50
4/ 7/20 1867 20.00
6/ 8/20 30 4.92
7/13/20 25.00
205 6.04
9/14/20 459.. 72.00
10/ 5 518 38.60 1,815.56 1,735,601.99'
Balance, May 31, 1921 _• 3 17,762.88
Receipts, June 1, 1921, to November 30, 1921, Exhibit C 161,126.66-
$178,889.54
Disbursements. June 1, 1921, to November 30, 1921. Exhibit D $182,272.79
Deduct: Error, Warrant No. 2089, 8/30, 21 .05 182,272.74
Balance, Overdraft, November 30, 1921 _ $3,383.20
Balance, Overdraft, State Treasurer's Books, Nov. 30, 1921 $1,964.09
Less; Dangerous Insane Warrant No. 240, charged to State's Prison
on Treasurer's books in error... 65.96
$1,898.13
Add: Outstanding Warrants, Nov. 30, 1921, Schedule V 1,485.02 3,383.15
'Difference not accounted for ..$0.05
•"This difference occurs in therecords of warrants from May 1, 1917, to Nov. 30, 1917. The books of
the State's Prison have been corrected by this amount to agree with the books of the State Treasurer.
Biennial Eeport of State's Prison 33
Exhibit B
RECAPITULATION OF RECEIPTS AND DISBURSEMENTS
May 1, 1917—May 31, 1921.
Month
December ..
January
February..
March
April
May
June
July
August
September.
October
November.
Totals...
RECEIPTS
1917
26,183.55
130,167.16
19,131.50
8,579.13
8,812.07
14,466.98
16,575.64
5223,916.03
11.945.54
5.777.89
6,872.72
21,143.40
89,573.60
8,883.51
12,579.32
14,337.86
14,289.39
14,698.35
19,484.48
10,755.41
$230,341.47
1918-1919
$30,086.53
8,567.84
19,425.58
22,207.15
42,817.45
25,989.01
14,884.79
143,349.90
14,889.38
15,950.85
17,791.21
24,715.88
,675.57
1919-1920
S10,
301,
32,
94,
19,
28,
32,
44,
33,
37,
31,
31,
279.93
011.89
807.97
712.91
430.04
153.34
581.51
496.21
366. 74
325. 65
843.54
297.61
$699,307.34
$47,444.60
29,956.01
24,491.78
27,905.15
25,965.69
45,055.08
$200,818.31
Month
DISBURSEMENTS
1917 1917-1918 1918-1919 1919-1920 1920-1921
December ..
January
February. .
March
April
May
June
July
August
September.
October
November.
Totals..
$3
18,751.51
23,862.69
22.508.80
24,258.58
27,979.31
21,989.44
33,176.16
1,455.47
24,305.49
18,305.74
30,077.94
23,820.62
27,997.77
18,213.03
21,452.92
20,325.82
18,939.13
30,331.87
29,153.19
24,184.83
19,533.06
20,881.30
16,047.46
20,360.45
39,316.22
26,105.12
67,584.57
24,935.37
26,090.38
29,369.51
29,249.01
25,744.09
323,454.45
23,176.77
29,692.20
69,124.64
42,475.59
37,637.85
49,635.87
42,463.90
35,326.35
40,739.64
31,812.36
$172,526.49 $294,378.99 $343,657.28 $751,283.71
40,638.15
32,925.99
25,739.74
24,194.66
27,970.50
23,693.08
$175,162.12
34 Biennial Report of State's Prison
Exhibit V
RECEIPTS
June 1, 1921, to Not. 30, 1921.
Biennial Report of State's Prison
DISBURSEMENTS
June 1, 1921, to Not. 30, 1921.
35
Exhibit D
36 Biennial Keport of State's Prison
EMERGENCY FUND
May 28, 1921, to Not. 30, 1921.
Exhibit E
RECEIPTS
May 28, 1921, balance on hand .
Warrant No. 1552 irom General Fund .
June 25,
"
1702 "
July 9,
"
1712 "
Aug. 1,
" 1882 "
" 31,
" 2057 "
Sept. 15,
"
2239 "
Oct. 1,
"
2246 "
Nov. 1,
"
2434 "
2591 "
2604 "
$198.39
$800.00
800.00
1,000.00
1,200.00
600.00
600.00
1,000.00
300.00
300.00
300.00 6,900.00
TotaL. $7,098.36-
DISBURSEMENTS
Commutation of time - $4,250.81
Rewards and expenses of Recapturing Escaped convicts 1,249.94
Transportation -
Weighing cotton -
Interest
Revenue stamps --. -.-
Miscellaneous administration expenses- -- -
Central Prison
Farm - - - ---
Brick Yard -
Camps: Johnson __ - - - $24.51
Peoples ._ _ 12.50
64.06
107.00
15.00
.20
484.64
230. 64
27.46
670.00
37.01 7,136.76
Balance, overdrawn, Nov. 30, 1921 3.37
ITEMIZED RECEIPTS AND DISBURSEMENTS
137}
3S Biennial Report of State's Prison
Schedule I
ITEMIZED KECEIPTS
May 1, 1917—May 31, 1921.
May, 1917....
June
July
August
September...
October
November...
Totals...
December, 1917.
January, 1918 ...
February-
March...
April
May
June
July -
August
September
October
November.
Totals.
Misc.
$26.75
.670.02
12.40
38.00
64.10
137.63
$3,948.90
$94.40
2.00
19.51
310.80
268.00
293. 10
91.25
66.60
61,10
58.22
32.79
$1,297.77
Corn,
Hay,
Etc.
$9,252.10
2,985.14
7,991.00
105.75
10,00
10.00
20.00
$21,373.
141.92
240.54
20.00
72.58
35.00
10.00
165.40
10.00
$695.44
Wheat
10.00
$20.00
2,098.60
2,518.60
3,607.50
261.70
$8,486.40
Cotton
and Cot-ton
Seed
110,678.26
$110,678.26
),188.30
$80,188.30
Peanuts
$61.38
99.65
12,971.62
$12,971.62
Supplies
$108.27
145.69
148.03
109.03
220.48
253.23
$984.73
$398.39
135. 29
61.42
218.18
186.57
173.71
192.95
133.33
166.46
267.36
181.23
79.17
$2,194.06
Convict
Labor
$7,836.50
8,702.00
8,301.90
8,277.35
8,664.00
7,972.40
8,761.85
$58,516.00
$8,117.75
5,178.40
6,538.45
7,922.60
8,626.15
6,310.45
10,501.12
11,775.20
11,337.95
14,018.58
15,275.23
10,348.25
$115,950.13
December, 1918.
January, 1919...
February
March
April
May
June
July
August
September
October
November.
Totals...
December, 1919.
January, 1920.
.
February
March
April
May
June
July
August
September
October,
November
Totals.
December, 1920.
January, 1921...
February
March
April
May
Totals
$143.03
21.48
96.36
16.26
1.90
196.50
245.00
13.16
208.00
31.50
304.00
$15.00
438.34
10.00
447. 68
2,595.78
9,228.51
1,060.80
2,010.73
2,080.40
20.00
13,267.74
25,758.40
2,746.30
1,060.39
126,472.00
6,220.14
273.70
$190.59
82.04
211,90
187.32
153.60
238.14
57.80
159.47
33.33
257.57
10.00 2,712.00 2,250.00 167.86
$9,941.91
7,948.38
9,410.17
8,106.61
7,861.23
13,479.56
11,725.87
11,563.55
12,570.79
13,827.33
17,754.11
18,962.92
$1,277.19 $17,917.24 $2,985.70 $173,554.83 5,220.14 $1,739.62 $143,152.43
$22.25
88.67
361.18
85.00
$92.07
45.62
200.00
423.55
1,072.90
5,594.65'
7,697.25
12,268.75
33,601.09
2,477.50
63.48
28.59
4.81
1,734.50*
500.00
75.00
21.00
286.20
$47.79
354.09
147.66
54.37
24.34
76.85
30.00
37.41
403.07
13.42
783.96
77.46
$9,218.27
20,910.72
15,099.55
12,566.97
14,481.16
25,873.74
30,436.46
23,563.59
34,825.08
24,837.90
30,911.58
30,597.53
$940. 18 $1,834.14 $7,904.15 $56,065.59 $2,050.42 $273,322.55
$217.62
83.48
477.60
112.31
425.00
11,589.03
$12,905.04
$2,295.00
12.00
$12.00 $
9,794.52
$12,089.52
$17.90
398.26
381.84
179.88
118.33
279.71
$1,375.92
$26,634.08
27,879.87
23,469.84
27,147.51
17,952.62
22,884.73
$145,968.95
Biennial Report of State's Prison 39
ITEMIZED RECEIPTS—Contd.
Date
40 Biennial Report of State's Prison
oa
Biexxial Report of State's Prison 41
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42 Biennial Report of State's Prison
£
Biennial Bepokt of State's Prison 43
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44 Biennial Report of State's Prison
ERRORS CORRECTED
Schedule III
Warrant
Ni mber
2108
2154
2257
2632
2862
2918
3181
3185
3420
3466
3516
3527
3593
107
859
1339
1795
1943
187
266
211
251
562
944
759
1257
1221
1353
Payee
D. B. Watson
Atlanta Woolen Mills
Powell & Powell
W. L. Brogden Co
Dewey Bros...
E. G. Richardson
Coibitt Motor Truck Co
S. J. Busbee, Waiden
P. C. & C. W. Gregory Co
Southern Railway Co
Tucker Building Phaimacy
Raleigh Iron Works
Gregory Lumber Co
Consolidated Mills Co
N. M. Saunders
Prudential Oil Co
Rowland & Rogeis
E. N. & M. V. Lawrenci
B. R. Lacy, Treas. (Dangerous In-sane)
'..
Southern Railway Co
F. E. Patrick Young Co
Wend 11 Drug Co
Powell & Powell..
California Fruit Stole
Goodyear Tirt and Rubber Co
Carolina Power and Light Co
Commercial Printing Co
Dillon Supply Co
Net Addition
Amount
of
Warrant
843.
560.
332.
54.
322.
139.
5,096.
287.
387.
18.
1,519.
398.
902.85
160.82
276.73
16.65
674. 14
2.80
243.25
75.85
19.25
132.72
Amoi nt
on Cash
Book
$43.87
560.70
322.10
54.37
322.27
139.80
5,096.34
680.37
8.70
378.62
18.81
1,519.52
398.46
6.80
59.50
12.01
40.01
902.25
162.82
276.83
16.55
674. 10
2.00
143.25
70.85
19.75
132.70
Add
$10.00
.50
.01
.10
287.27
.01
9.00
.10
.04
.80
100.00
5.00
.02
$413.75
4.20
$409.55
Deduct
On the books of the State Treasurer, two errors were found as shown below. Inasmuch
as the net difference is trifling, collection has not b en made on the books of the State
Treasurer, but the books oi the Prison have been adjusted to conform to those ol the
Titasurer.
10/ 8/18
12/ 9/18
Biennial Report of State's Prison 45
Schedule IV
DIFFERENCES BETWEEN RECORD OF RECEIPTS AND AMOUNTS
DEPOSITED WITH STATE TREASURER
46 Biexjvial Report of State's Prison
Schedule VI
WARRANTS OUTSTANDING
May, 81, 1921.
12,11/17 N
Biennial Report of State's Prison 47
Schedule VII
DETAIL OF EXPENDITURE
June 1, 1921, to November 30, 1921.
SahvLs and Wages— -..
Provisions - _--
Miscellaneous Supplies and Expenses.
Clothing 1.
Fuel. Light, Power and Water
Health and Sanitation
Automobiles and Teams
Repaiij to Buildings...
Repairs to Equipment
Additions to Buildings _
Additions to Equipment
Live Stock -
Directors' Per Diem and Mileage
Total.
Adminis-tration
S3, 479. 98
1,408.85
5.20
28.50
545.00
J5.467.53
Central
Piison
SS, 113.90
11,889.18
1,178.89
11,184.33
9,753.99
2,679.59
189.37
239.67
2,337.79
43.44
421.70
85.00
§18,116.85
Farm
•$11,495.96
8,827.84
544.45
108.96
2,485.29
685.56
152.61
2.80
553.44
140.01
59.55
525,156.47
*\Vith the exception of a few local purchases and ezpiess charges paid at the Farm and Camps, all
clothing foi convicts is charged to the Central Prison.
48 Biennial Report of State's Prison
XT)
Biennial Report of State's Prison 49
Schedule IX
NOTES RECEIVABLE
November 30, 1922.
Maturity
12/ 4/20
12/ 4/21
12/ 4/22
12/ 4/20
12/ 4/21
12/ 4/22
12/ 4/20
12/ 4/21
12/ 4/22
12/ 4/20
12/ 4/21
12/ 4/22
1/26/21
1/26/22
1/26/23
12/ 4/20
12/ 1/21
12/ 4,22
12/ 4/20
12/ 4/21
12/ 4/22
12/ 4/20
12, 4/21
12/ 4/21
12/ 4/22
12/ 4/21
12/ 4/22
12/ 4/21
12/ 4/22
12/ 4/20
12/ 4/21
12/ 4/22
12/ 4/20
42, 4/21
12/ 4/22
12/ 4/20
12/ 4/21
12/ 4/22
12/15/21
12/31/21
12/ 4/20
12/ 4/21
12/ 4/22
11/ 1/21
12/ 4/21
12/ 4/22
Makvr
E. W. Bullock, et al.
C. W. Gregory and R. S. Travis.
J. W. and M. W. Tilleiy
C. E. Strickland and E. B. Durham.
L. B. Thigpen
P. E. Ransom
W. B. Drewry, Balance.
A. H. Jewell, John B. Jewell and J. L. Bass
A. Fountain, T. F. Savage, J. T. Lawrpncc, B. E. Fountain
Nashville Township Road Commission
E. E. Early, et al
C. W. Gregory & Co _.
C. E. Stiickland and E. B. Durham...
Total..
Amount
So, 547.
5,547.
5,547.
1,321.
1,321.
1.321.
5,687.
5,687.
5,687.
4.618.
4,618.
4,618.
2,311.
2,311.
2,311.
27,894.
27,894.
27,894.
9,664.
9,664.
9,664.
1,872.
862.
862.
862.
862.
3,350.
3,350.
1,249.
1,249.
1,834.
2,752.
2,752.
45,349.
45,349.
45,349.
2,031.
900.
3,047.
1,350.
3,047.
1,350.
1,320.
2,147.
7,136.
7,136.
7,136.
1,660.
1,872.
1,872.
S370, 189.09
Interest
Paid to
12/ 4/20
12/ 4/20
Pd.
12/ 4/20
Pd,
Pd.
12/ 4/20
50 Biennial Report of State's Prison
Schedule X
ACCOUNTS RECEIVABLE
ffoyember 30, 1921.
.Convict Labor..- .--- 8319.82
1,741.58
1,919.25
1.25P.24
1,246.98
1,956.26
1,644.25
_ 1,392.65
1,961.87
1,761.75
967.75
Lee J. Smith Construction Co " " 646.03
Bury O'Kelly Training School Brick 2,395.00
(Church) - " - 408.00
North Caiolina Highway Commission Biick and Lumber 497.03
Caiolina Construction Co " 2,482.92
Noith Caiolina Highway Commi3»ion Signs 274.10
City of Duiham
Asheville Const uction Co.
.
Lee J. Smith Construction Co
H A. Wells Const uction Co
Gaston County Highway Commission.
Elliott, ShoLe & Teer -
Noith Carolina Highway Commission.
Total - - - $22,874.48
Biennial Report of State's Prison 51
Schedule XI
NOTES PAYABLE
November 30, 1921.
Date
AUDITOR'S REPORT II
REPORT ON THE PERIOD FROM
DECEMBER 1, 1921 TO JUNE 30, 1922
[53]
To the Board of Directors, The State's Prison, Raleigh, N. G.
Gentlemen :—Herewith you will find statements of the Income and
Expenditure of the State's Prison for the seven months ended June
30th, 1922.
These statements show in detail the receipts and disbursements, hut
do not show transfers of commodities and services from one department
to another, neither has any deduction been made from disbursements
for inventories of goods on hand or work in process.
It is a pleasure to report that, with the co-operation of Mr. Pou and
Mr. Love, the system of accounting installed last year is giving entirely
satisfactory results.
,
Respectfully,
Chas. !N". Goodno.
154]
Biennial Report of State's Prison
INCOME AND EXPENDITURE
Dec 1, 1921—June 30, 1922.
INCOME
Convict Labor $138,223.05
Sales o Brick and Lumber - 12,579.91
Sales Oi Farm Produce 23,569.97
Interest Received _ - - 11,127.24
Sign» Painted for Highway Commission 4,977.76
Rents Received - 121.00
Received irom Counties, Safekeeping 404.00
Total Income S191.002.93
EXPENDITURE
Administration.... 510,040.30
Brick Yard.... —
-
1,370.85
Central Prison 60,189.48
Dairy 1,558.89
Dangerous Insane 4,509.16
Farm—Method 48,229.2S>
Farm—Caledonia. 6,852.19
Paint Shop 1,563.74
Poultry 90.00
Saw Mill —
24.87
Swine 933.03
Camps—Baker 6,729.06
Barham 4,912.77
Branham and Berry 5,735.48
Branham 4,735.48
Brooks --- 6.03
Cates .-• ... 8,256.82
Chafin 6,635.81
Champion-Old Fort 5,861.77
Champion-Shelby _ 1,612.08
Gulley 2,114.98
Ewing 5,287.65
Hight 3,829.53
Holloway 2,941.74
Johnson 6,757.76
Peoples 8,486.62
Rhem and Fulgham 7,580.81)
Total Expenditure .-
$228,434.47
56 Biennial Report of State's Prison
03 m
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Biennial Report of State's Prison 57
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58 Biennial Report of State's Prison
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Biennial Report of State's Prison 59
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60 Biennial Report of State's Prison
w
Biennial Report of State's Prison 61
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Biennial Report of State's Prison 63
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AUDITORS REPORT III
Statements
1. RECEIPTS AND DISBURSEMENTS, DEC-EMBER
1, 1920 TO MAY 31, 1921.
2. INCOME AND EXPENDITURE, JUNE, 1,
1921, TO NOVEMBER 30, 1921; DECEM-BER
1, 1921, TO JUNE 30, 1922, JULY 1,
1922 TO NOVEMBER 30, 1922.
3. NOTES RECEIVABLE, NOVEMBER 30, 1922.
{65|
December 26, 1922.
Mr. George Ross Pou, Superintendent, The State's Prison,
Raleigh, N. C.
Dear Sir :—As requested, I submit herewith the following statements
taken from the books of the State's Prison
:
Receipts and Disbursements, December 1, 1920, to May 31, 1921.
Income and Expenditure:
June 1, 1921, to November 30, 1921
December 1, 1921, to June 30, 1922
July 1, 1922, to November 30, 1922
(Separate schedules showing in detail the expenditures for the
latter two periods are also submitted.
Statement of notes receivable, November 30, 1922.
As noted in my audit report of February 11, 1922, the accounting
for this institution prior to June 1, 1921, consisted only of a record
of cash receipts and cash disbursements which was quite inadequate.
The absence of ledger accounts made it impossible to determine the
assets and liabilities, particularly the value of the land, buildings and
equipment. It is true that inventories were included in the biennial
report, but no prices or values were attached, consequently it was im-practicable
to put them upon the new books which were opened on
June 1, 1921.
"While the books are still kept upon the basis of receipts and dis-bursements,
the extended classification of the expenditures and the
introduction of ledger accounts makes it possible to secure both detailed
and summarized information as to the operations. I have examined
the books each month and find that all income and expenditure is proper-ly
accounted for and that supporting vouchers for the latter are on
hand and conveniently filed. Furthermore, the more important trans-fers
from one department to another are now recorded ; for instance,
wood furnished from the farm for use of the Central Prison and the
brick yard has been credited to the farm and charged to the Prison and
the brick yard.
I would again recommend that complete appraisals and inventories
be made and the results put upon the books, showing the value of land,
buildings and equipment in their entirety. I would also recommend
[671
68 Biennial Report of State's Prison
that the books be kept upon an accrual basis, showing the income in
the period in which it is earned and the cost of operating in the
period in which it is incurred ; supplies in the period in which they are
consumed instead of that in which they are purchased; also recording
the details of all transfers from one department to another.
Excluding current uncollected incomes and current unpaid bills, the
floating assets and liabilities on November 30, 1922, were
:
Cash, State Treasurer $ 20,398.24
Cash, Emergency Fund 113.76
Notes Receivable (see list) 319,275.10
Permanent Improvements, etc 14,483.13
Caledonia Farm, Land repossessed 29,613.30
$383,883.53
Notes Payable (not including $20,000 assumed by
State Treasurer) $ 47,000.00
Accounts Payable 90,39
$ 47,090.39
Total $336,793.14
Respectfully,
Chas. !N\ Goodno.
Biennial Report of State's Prison 69
r
70 Biennial Report of State's Prison
Biennial Report of State's Prison
INCOME AND EXPENDITURE
71
INCOME
June 1,1921,
to
Nov. 30,
1921
Sales Oi Brick and Lumber
Convict Labor
Sales o5 Farm Produce
Interest Received
Paint Shop (Signs for Highway Commission).
Rents Received .
Safekeeping ..
Dairy—Refund
Old Accounts Collected
Refunds and Sale of Supplies —
Total Income
Dec. 1, 1921,
to
June 30.
1922
SI, 678. 74
143,000.16
7,711.53
54.64
2,085.00
1,325.27
1,427.92
5157,283.26
July 1, 1922,
to
Nov. 30,
1922
$12,579.91
138,223.05
23,569.97
11,127.24
4,977.76
121.00
404.00
S191.002.93
S6.080.05
128,430.83
38,829.92
4,620.06
302.65
130.00
60.00
44.00
S178.498.31
Total
S20.339.50
409,654.04
70,111.42
15,801.94
5,280.41
251.00
2,549.00
44.00
1,325.27
1,427.92
S526.784.50
EXPENDITURE
Administration
Brick Yard
Central Prison
Dairy ..
Dangerous Insane
Farm, Method . _
Farm, Caledonia
Paint Shop
Poultry
Saw Mill
Swine
Convict Camps
Commutation
Rewards and Recapturing...
Transportation
Old Accounts Paid
Insurance^ ..
Miscellaneous.
S6.257.17
1,243.58
48,347.49
200.35
4,061.29
33.0J8.31
Totals.
Less Permanent Improvements, Additions to
Equipment, etc., as shown in Statements of
Detail of Expenditure, Accounts No. 1013,
el seq.
Operating Expenses.
376,47
13.20
24.10
328.93
70,054.95
4,250.81
1,324.94
5,489.30
350.02
1,819.85
403.45
$177,634.21
S778.20
S176.853.01
S10,
1,
60,
1,
4,
47,
6,
1,
040.30
370.85
189.48
55*. 89
509.16
22C.28
852.19
563.74
90.00
24.87
933.03
514.3S
844.25
415.61
144.42
S7.804.62
6,010.70
51,227.75
6,132.46
25,277.54
4,112.67
387.00
60,827.44
5,309.42
1,159.73
2,871.47
154.02
S228.434.47
57, 191.08
5171,121.00
§6,513.85
'22 1,243. 39 S164.607.15
$24,102.09
8,625.13
159,764.72
1,759.24
14,702.91
106,595.13
10,964.86
1,940.21
103.20
48.97
1,646.96
212,396.77
14,404.48
3,900.48
13,505.19
350.02
1,973.87
403.45
S577.189.68,
$14,483.13
S562.706.55
72 Biennial Report of State's Prison
Biennial Report of State's Prison 73
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74 Biennial Report op State's Prison
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DETAILS OF EXPENDITURE—CONVICT CAMPS
[75]
76 Biennial Report of State's Prison
Biexnial Report of State's Prison 77
18.41 32.00
196.85
90.45
501.49
17.17
400.00
78 Biennial Report of State's Prison
"3
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Biennial Report of State's Prison 79
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80 Biennial Report of State's Prison
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DETAILS (OF [EXPENDITURE—CONVICT CAMPS
[81]
82 Biennial Report of State's Prison
Biennial Keport of State's Prison 83
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84 Biennial Report of State's Prison
Biennial Report of State's Pkison 85
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86 Biennial Report of State's Prison
NOTES RECEIVABLE.
NoTember 30, 1921
Date Maturity Maker Amount
12/ 4/19
12
1/26/20
4/19
8/ 1/21
12/ 4/20
12/ 4/21
12, 4/22
12/ 4/20
12/ 4/21
12/ 4/22
12/ 4/20
12/ 4/21
12/ 4/22
12/ 4/20
12/ 4/21
12/ 4/22
1/26/21
1/26/22
1/26/23
12/ 4/20
12/ 4/21
12/ 4/22
12/ 4/20
12/ 4/21
12/ 4/22
12/ 4/22
12/ 4/20
12/ 4/21
12/ 4/22
12/ 4.20
12/ 4/21
12/ 4/22
12/ 4/22
11/ 1/21
E. VV. Bullock, et al.
*C. W. Gregory and R. S. Travis.
J. W. and M. W. Tillery.
P. E. Ransom
W. B. Drewry, Bal..
*A. H. Jewell, John B. Jewell and J. L. Bass.
L. B. Thigpen, Bal
C. W. Gregory, et al, Bal.
547.73
547.73
547.73
321.88
321.88
321.88
687.00
687.00
687.00
618.25*
618.25*
618.25*
311.88*
311.88*
311. 8S*
894.13*
894.13*
894.13*
664.31
664.31
664.31
,249.50t
,834.83
,752.25
,752.25
,349.25*
,349.25*
,349.25*
447.48*
,055.50
Total $319,275.10
Memo: Notes on hand, November 30, 1921.. $370,189.09
Payments received
:
L. B. Thigpen . $4,252.52
A. Fountain, et al (in full) 11,726.67
Nashville Township Road Commission (in full) 3,467.50
C. W. Gregory, et al 604.50
Foreclosed and Land repossessed:
Strickland & Durham 8,302.50
E. E. Early, et al 21,409.80 50,913.99
Total --.- -- $319,275.10
fPaid December 30, 1922. *In process of foreclosure.