Elizabeth City State University
1704 Weeksville Road
Elizabeth City, NC 27909
STUDENT HANDBOOK AND 2014-2015 CALENDAR
This planner belongs to:
NAME
ADDRESS
CITY/STATE ZIP CODE
PHONE
STUDENT No
Honorable Charles L. Becton, Interim Chancellor
WWW.ECSU.EDU
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TABLE OF CONTENTS
MESSAGE FROM THE CHANCELLOR.....................................................................................................................................4
SENIOR ADMINISTRATIVE OFFICERS ...................................................................................................................................5
STUDENT GOVERNMENT ASSOCIATION OFFICERS............................................................................................................6
ELIZABETH CITY STATE UNIVERSITY VISION STATEMENT ............................................................................................7
ELIZABETH CITY STATE UNIVERSITY MISSION STATEMENT..........................................................................................7
OFFICIAL SACS STATEMENT...................................................................................................................................................7
FORWARD....................................................................................................................................................................................8
NON-DISCRIMINATION STATEMENT.....................................................................................................................................8
PATIENT AND COPYRIGHT POLCIY.......................................................................................................................................9
ACADEMIC CALENDAR..........................................................................................................................................................10
FAMILY EDUCATIONAL RIGHTS AND PRIVACY ACT (FERPA).......................................................................................13
CLASS ATTENDANCE POLICY...............................................................................................................................................19
SERVICES PROVIDED FOR STUDENTS WITH DISABILITIES ............................................................................................22
GRADING, EVALUATION, AND ACADEMIC PROGRESS POLICY ....................................................................................22
QUITE WEEK POLICY..............................................................................................................................................................28
CODE OF CONDUCT.................................................................................................................................................................29
GRIEVANCE PROCEDURE FOR STUDENTS INVOLVING STUDENTS AND UNIVERSITY EMPLOYEES....................32
AUTOMATIC SUSPENSIONS...................................................................................................................................................33
STUDENT DISCIPLINARY SANCTION ..................................................................................................................................35
READMISSION FOLLOWING SUSPENSION ..........................................................................................................................36
STUDENT POLICY ON ILLEGAL DRUGS..............................................................................................................................36
TABLES.......................................................................................................................................................................................39
RESPONDING TO DISRUPTIVE AND THREATING STUDENT BEHAVIOR ......................................................................45
POLICY& PROCEDURES FOR STUDENT DISCIPLINARY PROCEEDING.........................................................................48
RESIDENCE LIFE POLICY ON ABANDONED PERSONAL PROPERTY..............................................................................58
RESIDENCE LIFE COEDUCATIONAL VISITATION POLICY...............................................................................................59
DRUG, SMOKE, AND ALCOHOL ZERO TOLERANCE POLICY IN RESIDENCE HALL....................................................61
RESIDENCE LIFE POLICY ON EARLY CHECK-IN /LATE CHECKOUT..............................................................................62
HOUSING AND RESIDENCE LIFE EMERGENCY OPERATIONS POLICY .........................................................................64
RESIDENCE LIFE POLICY –LOCKOUT FEE...........................................................................................................................65
RESIDENCE LIFE POLICY –PROPERTY DAMAMGE............................................................................................................66
RESIDENCE LIFE POLICY –ROOM REASSIGNMENTS AND REPAIR................................................................................67
RESIDENCE LIFE POLICY-SHELTER OCCUPANCY.............................................................................................................68
HOUSING AND RESIDENCE LIFE APPLICATION CHARGE AND CANCELLATION POLICY........................................69
ACTIVITY ADMISSION POLICY.............................................................................................................................................70
POLICY ON PLOTS....................................................................................................................................................................72
STUDENT FUNDRAISING POLICY.........................................................................................................................................75
USE OF ELECTRONIC BOARD POLICY.................................................................................................................................78
STUDENT POLICY ON POLITICAL CAMPAIGN ACTIVITY................................................................................................79
CLUBS AND ORGNATIONS POLICY......................................................................................................................................81
HAZING POLICY FOR GREEK-LETTERED FRATERNITIES, SORORITIES, AND STUDENT ORGANIZATIONS.........87
GREEK-LETTERED FRATERNITIES AND SORORITIES MEMBERSHIP INTAKE PROCEDURE ....................................88
MEMBERSHIP ELIGIBILITY FOR GREEK-LETTERED FRATERNITIES AND SORORITIES ...........................................90
INTRAMURAL SPORTS POLICY ON ELGIBILITY ................................................................................................................90
MR. & MISS ECSU POLICY ON BEING ELECTED ................................................................................................................92
RESERVATION POLICY ..........................................................................................................................................................95
UNDERGRADUATE WITHDRAWLS THROUGH COUNSELING CENTER.........................................................................97
FOLLOWED IN THE EVENT OF SUDDEN DEATH................................................................................................................98
HEALTH INSURANCE WAIVER............................................................................................................................................101
HEALTH SERVICE BILLING POLICY...................................................................................................................................101
VIKING WALK OF FAME BRICK PAVER POLICY..............................................................................................................102
OFF CAMPUS EVENT POLICY..............................................................................................................................................104
PROMOTION POLICY FOR STUDENT EVENTS AND ACTIVITIES ..................................................................................105
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SATISFACTORY ACADEMIC POLICY AND PROGRESS....................................................................................................107
STUDENT ACCOUNTS POLICY ............................................................................................................................................111
STUDENT ACCOUNTS REFUND POLICY............................................................................................................................112
SEXUAL HARASSMENT POLICY.........................................................................................................................................113
ALCOHOLIC BEVERAGE POLICY........................................................................................................................................119
SEXUAL ASSAULT POLICY..................................................................................................................................................125
WEAPONS ON CAMPUS PROPERTY POLICY .....................................................................................................................129
UNIVERSITY HURRICANE/DISASTER OPERATIONAL PLAN .........................................................................................134
EVACUATION OF PERSONS WITH DISABILITIES .............................................................................................................137
STUDENT LIFE AND STUDENT SERVICES
STUDENT AFFAIRS MISSION STATMENT ..........................................................................................................................139
STUDENT GOVERNMENT ASSOCIATION ..........................................................................................................................140
MR. AND MISS ELIZABETH CITY STATE UNIVERSITY ...................................................................................................153
SOCIAL FELLOWSHIP ORGANIZATIONS...........................................................................................................................154
CLUBS AND ORGANIZATIONS ............................................................................................................................................155
HONOR RECOGNITIONS AND PROFESSIONAL SOCIETIES.............................................................................................157
HONOR POSITIONS ................................................................................................................................................................159
GREEK LIFE.............................................................................................................................................................................159
GREEK JUDICIAL BOARD.....................................................................................................................................................160
ECSU NATIONAL PAN-HELLENIC COUNCIL .....................................................................................................................162
ECSU GREEK ORGANIZAITONS ..........................................................................................................................................163
STUDENT SERVICES
FINANCIAL AID ......................................................................................................................................................................164
STUDENT HEALTH SERVICES .............................................................................................................................................165
PARKING..................................................................................................................................................................................166
POST OFFICE ...........................................................................................................................................................................167
HOUSING AND RESIDENCE LIFE ........................................................................................................................................168
LIBRARY..................................................................................................................................................................................170
UNIVERSITY ARCHIVES .......................................................................................................................................................170
IT CLIENT SERVICES .............................................................................................................................................................171
DISTANCE EDUCATION........................................................................................................................................................172
BOOKSTORE............................................................................................................................................................................173
IDENTIFICATION CARD........................................................................................................................................................173
UNIVERSITY DINING FACILITIES.......................................................................................................................................174
ECSU VOTER REGISTRATION GUIDELINES ......................................................................................................................175
ECSU HISTORIC EVENTS ......................................................................................................................................................176
BUILDINGS AND GROUNDS.................................................................................................................................................191
DIRECTORY.............................................................................................................................................................................201
2013-2014 STUDENT HANDBOOK AND CALENDAR COMMITTEE MEMBERS.............................................................204
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Message from the Chancellor
Greetings Fellow Vikings:
Congratulations! Welcome to the Viking family. The entire university community is here to serve, uplift, and empower you. We will work hard to ensure that your collegiate experience is not only memorable and richly rewarding, but also enjoyable and fully satisfying. Equally important, we will equip you with competitive credentials and marketable skills that will enable you to compete in the global marketplace.
You will soon experience both the joys and demands of college life with all its challenges and opportunities. To successfully navigate the rigorous study demands of classes, the lure of diverse extracurricular activities, and the glamour of countless social opportunities, time management is crucial.
To assist you in this process, the Division of Student Affairs has developed a Student Handbook. Among other things, this resource contains important policies and procedures, contact information for various University departments and offices, as well as important dates for the 2014-2015 academic year. I encourage you to use this handbook, as it will be a “road map” to time management, goal setting, and other services critical to your success.
As you travel this Viking journey, remember that you do not walk the path alone. Your ECSU family is here to celebrate your accomplishments, walk you through your challenges, and make your Viking experience a memorable one.
Now that you are officially a member of the Viking family, always remember VIKING PRIDE!
Charles L. Becton
Interim Chancellor 4
ELIZABETH CITY STATE UNIVERSITY
SENIOR ADMINISTRATIVE OFFICERS
2014-2015
Charles L. Becton
Interim Chancellor
Ms. Gwendolyn Sanders Dr. Flora Brown
Chief of Staff Interim Vice Chancellor, Academic and Student Affairs
Mr. William G. Smith Mr. James Dockery
Vice Chancellor, Institutional Advancement Director, Human Resources and Payroll
Mr. Benjamin Durant Attorney Bernetta H. Brown
Vice Chancellor, Business and Finance General Counsel
Mr. Ron Scott Mr. Lin Dawson
Chief Information Officer Interim Athletic Director
Mrs. Sharnita Parker
Internal Auditor
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STUDENT GOVERNMENT ASSOCIATION OFFICERS
2014-2015
McKinley Strother
President
Alana Johnson Sierra Gary
Vice President of Internal Affairs Vice President of External Affairs
Skylar Gary Jasmine Harvey
Attorney General Vice President of Finance
Quarda Fobb Aminah Weeks
Corresponding Secretary Recording Secretary
Ex-Officio Members
Donyai Moffatt Deneal Banks
Mr. ECSU Miss. ECSU
Ms. Barbaina Houston-Black
Student Government Association Advisor
Mr. Darrien Jerman
Mr. & Miss ECSU Advisor
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ELIZABETH CITY STATE UNIVERSITY
VISION STATEMENT
ECSU, a constituent institution in The University of North Carolina System, will be the premier public institution serving northeastern North Carolina, providing affordable academic programs and services of exceptional caliber in a nurturing environment. The university will attract and retain a diverse and highly qualified faculty that will educate and lead our students to become productive members of a global and increasingly interdependent society. ECSU will continue to be a leading partner in enhancing educational and cultural opportunities and improving the economic strength in the region.
MISSION STATEMENT
Elizabeth City State University, a constituent institution of The University of North Carolina, offers baccalaureate, graduate, and professional programs for a diverse student body. The institution’s rich heritage provides a firm foundation for its educational endeavors, as well as its role in serving the needs and aspirations of individuals and society.
Through teaching, research, and community engagement, Elizabeth City State University provides a student centered environment, delivered in a manner that enhances student learning, while preparing its graduates for leadership roles and lifelong learning. The university is also a leader in facilitating sustainable economic growth, while safeguarding the unique culture and natural resources of the region.
Approved by Board of Governors 11/09
OFFICIAL SACS STATEMENT
Elizabeth City State University is accredited by the Commission on Colleges of the Southern Association of Colleges and Schools to award degrees at the baccalaureate and master's levels. Contact the Commission on Colleges at 1866 Southern Lane, Decatur, GA 30033-4097 or call 404-679-4500 for questions about the accreditation of ECSU.
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FOREWORD
The Student Handbook Committee is pleased to present the 2014-2015 Student Handbook. The Student Handbook is designed to broaden the knowledge of each student, thus promoting a clear understanding of the purposes, services, activities, rules and regulations of the university.
We strongly recommend that students become very familiar with the content of the handbook and use it regularly in a variety of ways. When used properly, this handbook can serve as a guide to help you achieve a successful school year.
As you read the Student Handbook, please keep in mind that it is not inclusive of all policies, regulations, traditions and procedures within the university. The handbook is intended to be a source of information to enlighten your involvement within the university community.
The ECSU Policy and Procedures Manual is the official document conveying the Board of Trustees' policies and the administrative procedures and guidelines of the Chancellor. The ECSU Policy and Procedures Manual is available online on ECSU's Homepage and a hardcopy of the manual is also available in the Office of Student Affairs. To the extent that any policy or procedure printed in the Student Handbook conflicts with a policy, procedure or guideline contained in the ECSU Policy and Procedures Manual the version contained in the ECSU Policy and Procedures Manual shall control.
We salute and congratulate each and every student, particularly the freshmen and new transfers, on becoming Vikings at Elizabeth City State University. The Student Handbook is being offered as a useful tool in preparing leaders. Proverbially speaking, drink liberally from its rich content and apply generously its knowledge for generating love and wisdom in your academic and personal development. The Handbook is dedicated to the expectation of realizing an inspiring and successful academic year.
NON-DISCRIMINATION STATEMENT
Elizabeth City State University is committed to equality of educational opportunity and does not discriminate against applicants, students, or employees based on race, color, national origin, religion, gender, age or disability.
Elizabeth City State University supports the protection afforded to all members of its community by all applicable state and federal laws - including, but not limited to Title VI; Title VII of the Civil Rights Act of 1964, as amended by the Civil Rights Act of 1991 (CRA), the Americans with Disabilities Act of 1990 (ADA); Section 504 of the Rehabilitation Act of 1973; the Equal Pay Act of 1963; the Discrimination in Employment Act of 1967 (ADEA); Executive Order 11246; Title IX of the Education Amendments of 1972; Sections 799A and 845 of the Public Health Service Act; the Family Educational Rights and Privacy of 1974 (FERPA) - Part of PL 93-308; and the Family and Medical Leave Act of 1993 (FMLA). A copy of FERPA is also available in the Registrar’s Office.
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PATENT AND COPYRIGHT POLICIES
The University of North Carolina is dedicated to instruction, research, and extending knowledge to the public (public service). It is the policy of the university to carry out its scholarly work in an open and free atmosphere and to publish results obtained freely. Research done primarily in anticipation of profit is incompatible with the aims of the University. The University recognizes, however, that patentable inventions sometimes arise in the course of research conducted by its employees and students using University facilities. The Board of Governors of the University of North Carolina has determined that patenting and licensing of inventions resulting from the work of University personnel, including students, is consistent with the purposes and mission of the University. The aim of the patent policies of the University is to promote the progress of science and the useful arts by utilizing the benefits of the patent system consistent with the purposes for which it was established by Article I, Section 8, of the Constitution of the United States:
The Congress shall have power . . . To promote the progress of science and useful arts by securing for limited times to authors and inventors the
exclusive right to their respective writings and discoveries.
Patents provide a means to encourage the development and utilization of discoveries and inventions. These policies have been established to ensure that those inventions in which the University has an interest will be utilized in a manner consistent with the public good through patents, licenses, or otherwise. The University is also aware of the value of patents in directing attention to Individual accomplishment in science and engineering. Where possible, the University should make inventions resulting from its research available to industry and the public on a reasonable and effective basis and at the same time provide adequate recognition to inventors. Patents and their exploitation, however, represent only a small part of the benefits accruing to the public from the research program of the University. A portion of the research conducted by the University is supported by government and a portion by private industry. Service to the public, including private industry, is an integral part of the University's mission. In agreements with private industry or other private organizations, the constituent institutions of the University must keep the interests of the general public in view. The rights and privileges set forth in cooperative agreements or contracts, with respect to patents developed as a result of research partly or wholly financed by private parties, must be fair and just to the inventor(s), the sponsor and the public. Research should be undertaken by the University under support from private parties only if it is consistent with and complementary to the University's goals and responsibilities to the public.1
1See Section 500.2 at http://www.northcarolina.edu/research_spunc/index.php?pg=vb&node_id=177 of the UNC System Wide Sponsored Program Resources for more detailed information about patents and copyrights as amended February 9, 2001. See also section 900.1.1 of the ECSU Policies and Procedures Manual.
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ELIZABETH CITY STATE UNIVERSITY
ACADEMIC CALENDAR
FALL SEMESTER 2014
Tuesday-Wednesday, August 12-13
Fall Faculty/Staff Conference
Thursday-Friday, August 14-15
New Student Orientation
Saturday, August 16
Weekend/Evening/Graduate Programs, and New Transfer
Students Registration, 9:00 a.m. to 3:00 p.m.
Sunday, August 17
Residence Halls Open, All Students
Monday, August 18
Official Registration, 8:30 a.m. - 7:00 p.m.
7:30 p.m. - Classes Dropped for Pre-Registered
Students not Officially Registered
Tuesday, August 19
Classes Begin for Fall 2014
Late Registration and Drop/Add Period Begins,
8:30 a.m.
Monday, August 25
Late Registration and Drop and Add Period Ends,
5:00 p.m.
Monday, September 1
Labor Day Holiday, Classes Dismissed, Offices Closed
Tuesday, September 2
Classes Resume, 8:00 a.m.
Friday, September 15
Fall 2013 Graduation Applications Due to Registrar’s
Office
Saturday-Friday, October 4-10
Monday, October 13
Mid-Term Exams (All Students)
Deadline for Posting Grades- 12:00 p.m.
Monday-Tuesday, October 13-14
Fall Recess
Wednesday, October 15
Classes Resume, 8:00 a.m. and Last Day to Remove “I”
Grades
Last Day to Remove “I” Grades
10
Thursday, October 16
Monday- Friday, October 27 - November 7
Academic Advisement/Pre-registration for Spring 2014
Wednesday, November 5
Last Day to Withdraw from Classes and Receive a Grade
of “W”
Monday, November 17
Spring 2014 Graduation Applications Due to Registrar’s
Office
Monday, November 17
Last Day to Withdraw from the University and Receive a
Grade of “WD”
Wednesday-Friday November 26-November 28
Thanksgiving Holiday, Classes Dismissed
Monday, December 1
Classes Resume, 8:00 a.m.
Tuesday, December 2
Last Day of Classes
Wednesday, December 3
Reading Day
Thursday, December 4
Reading Day
Friday-Tuesday, December 5-9
Final Examinations, Graduating Seniors
Friday - Thursday, December 5-11
Final Examinations, Remaining Students
Wednesday, December 10
Deadline for Posting Graduating Seniors Grades –
12:00 p.m.
Wednesday, December 10
Last Day to Return Books /Mailbox Keys Without
Charge for Graduating Seniors
Friday, December 12
Last Day to Return Books/Mailbox Keys Without
Charge for Remaining Students
Saturday, December 13
Fall Commencement
Monday, December 15
Deadline for Posting all Other Grades - 3:00 p.m.
Wednesday, December 17 Winter Session Begin
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SPRING SEMESTER 2015
Tuesday- Wednesday, January 6-7 Spring Faculty/Staff Institute
Thursday - Friday, January 8-9 New Student Orientation
Sunday, January 11 Residence Halls Open-All Students
Monday, January 12 Official Registration, 8:30 a.m. - 7:00 p.m.
7:30 p.m. – Classes Dropped for Pre-Registered
Students not Officially Registered
Tuesday, January 13 Classes Begin for Spring 2014
Late Registration and Drop/Add Period Begins 8:30a.m.
Monday, January 19 Dr. Martin L. King, Jr. Holiday, Classes Dismissed, Offices Closed
Tuesday, January 20 Classes Resume, 8:00 a.m. and Late Registration
Drop/Add Period Ends, 5:00 p.m.
Wednesday January 21 Winter Session Ends
Sunday, March 1 Financial Aid Deadline for Priority Funding
Friday, March 6 Founders Day
Saturday- Friday, March 7-13 Mid-Term Week (All Students)
Wednesday, March 11 Last Day to Remove "I" Grades
Monday, March 16 Deadline for posting Grades -12:00 p.m.
Monday- Saturday March 16-21 Spring Recess
Monday, March 23 Classes Resume, 8:00 a.m.
Monday - Friday, March 23 - April 7 Academic Advisement/Pre-registration for Summer/Fall
2014
Wednesday, April 1 Last Day to Withdraw and Receive a Grade of “W
Friday, April 3 Good Friday Holiday, Classes Dismissed, Offices Closed
Saturday, April 4 Saturday Classes Dismissed
Monday, April 6 Easter Monday, Classes Dismissed
Tuesday, April 7 Classes Resume, 8:00 a.m.
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Friday, April 17 Last Day to Withdraw and Receive a Grade of “WD”
Saturday-Wednesday, April 25- Final Examinations, Graduating Seniors
April 29
Thursday, April 30 Last Day of Classes
Last Day to Return Books/Mailbox Keys without Charge for Graduating Seniors
Deadline for Posting Grades-12:00 p.m.
Friday, May 1 Reading Day
Saturday, May 2 Final Examinations, Weekend/Evening/Graduate
Programs
Monday, May 4 Reading Day
Tuesday- Monday, May 6- 12 Final Examination, Remaining Students
Saturday, May 9 Spring Commencement
Tuesday, May 12 Last Day to Return Books Without Charge for
Remaining Students Deadline Posting all Other Grades–
3:00 p.m.
Wednesday, May 13 Faculty Workshop/End of Academic Year
Monday, May 18 Summer Session Begin
Thursday July 24 Summer Session End
300.1.2
Adopted: 06/14/05
ELIZABETH CITY STATE UNIVERSITY
Policy Under the Family Educational Rights and Privacy Act (FERPA)
1) Preamble
This policy purports with the requirements of The Family Educational Rights and Privacy Act (FERPA). Under FERPA, student educational records are to be kept confidential unless a student consents to a release of the records or an exception applies. This policy applies to the records of current students and former students which arise during enrollment at ECSU. The confidentiality protection for education records under FERPA ends when a student or alumni dies.
300.1.2
Adopted: 06/14/05
13
2) Students Rights to Inspect Educational Records
a) A student has the right to inspect and review his or her own educational records;
b) A student has the right to seek an amendment to his or her records if he or she believes that the records are either:
i) Inaccurate;
ii) Misleading; or
iii) Otherwise in violation of rights accorded under FERPA;
c) A student has the right to consent to the disclosure of personally identifiable information contained in educational records unless an exception to FERPA applies as set forth in Section 6.b below; and
d) A student has the right to file a complaint with the Office of Family Policy Compliance, U. S. Department of Education, if he or she believes and alleges that FERPA has been violated by ECSU officials.
3) Records
a) Educational Records
(i) Educational records include any recorded information of any kind that personally
identifies a student, including but not limited to: the student’s name
b) Records Not Included Under FERPA Protection
The following records are not protected under FERPA:
i) Records of University Police that are created for law enforcement purposes and maintained at the Office of University Police.
ii) Student employment records that are made and maintained in the normal course of business that relate only to a student as an ECSU employee.
iii) Medical, psychiatric or psychological records that are made or maintained by a medical, psychiatric or psychological professional or paraprofessional in a professional capacity and are created or maintained exclusively for treatment and are disclosed exclusively to individuals providing treatment.
iv) Records about an individual occurring after enrollment at ECSU which are unrelated to matters that occurred during enrollment.
4) Steps for Review and Inspection of Educational Records
a) A student must make a written request to review and inspect his or her educational records;
300.1.2
Adopted: 06/14/05
14
b) ECSU shall provide a student with access to his or her educational records within a reasonable time not to exceed 45 days from receipt of the request for inspection and review;
c) ECSU officials shall explain and interpret a student’s education records to the student if necessary;
d) ECSU shall provide a copy of requested educational records if it is not reasonable for a student to inspect the records or make other arrangements to provide a student’s access to his or her educational records if necessary.
5) Students Right to Seek Correction or Amendment to Educational Records
a) Student Request for an Amendment to Educational Records
A student who seeks an amendment to his or her educational record must submit a written request for an amendment to the Office of the Registrar. The written request must include an assertion that the record is inaccurate, misleading or in violation of the student’s FERPA rights. This process does not cover student objections or grievances concerning a grade that a student receives for a course.
b) ECSU Response to Student Request for an Amendment to Educational Records
Upon receipt of a request for an amendment to an educational record, ECSU shall endeavor to respond within 45 days of receipt of a request for an amendment.
i) Granting of Amendment to Educational Records
If ECSU determines that a student’s request for an amendment to his or her educational record should be granted, ECSU shall so notify the student in writing.
ii) Denial of Amendment to Educational Records
If ECSU determines that a student’s request for an amendment to his or her educational record should be denied, ECSU shall so notify the student in writing and inform the student of his or her right to a hearing to contest the decision.
c) Hearing Process
i) If a student elects to request a hearing to contest a decision denying a requested amendment to his or her educational record, the hearing process shall be initiated by the student filing a written request for a hearing including the grounds for the requested amendment;
ii) ECSU shall conduct a hearing within a reasonable time after receipt of the request and shall provide the student with advance notice of the date, time and place of the hearing;
iii) The hearing will be conducted by an ECSU official or staff member who does not have a direct interest in the case. This individual shall be referred to as the hearing officer;
300.1.2
Adopted: 06/14/05
15
iv) The student shall be given and opportunity to present relevant evidence and may at his or her own expense be assisted or represented by one or more other persons including an attorney.
v) The hearing officer must make his or her recommendation in writing within a reasonable period of time following the hearing and must include a summary of the evidence presented at the hearing and the reasons for the recommendation.
6) Disclosure of Personally Identifiable Information from Student Education Records
a) Consent for Release
i) Unless an exception to FERPA applies, written student consent must be obtained before disclosing any student education record.
ii) Written student consent must specify which education records are to be disclosed, the purpose of the disclosure and to whom the records are to be disclosed.
iii) Written student consent is not required for:
(1) ECSU record custodians;
(2) ECSU officials with legitimate educational interests; or
(3) Certain federal or state officials.
b) Exceptions Where Student Consent Is Not Required
Student consent shall not be required to disclose information to the following individuals or entities:
i) ECSU officials with legitimate educational interests
Under this policy, ECSU officials with legitimate educational interests refers to ECSU employees who are responsible for carrying out official duties involving student
records including but not limited to instruction, advising and student disciplinary matters.
ii) Officials from other institutions where a student is seeking admission or enrollment.
iii) Federal or state officials
Records may be disclosed to certain federal or state officials when:
(1) The disclosures are connected with audits, evaluations or enforcement of federal or state supported programs
(2) The data collected will not be re-released in a way wherein students can be personally identified
(3) The data will be destroyed when no longer needed
300.1.2
Adopted: 06/14/05
16
iv) Persons or entities seeking information concerning a student’s application for financial aid provided:
(1) The information is needed to determine eligibility for financial aid;
(2) The information is needed to determine the amount of financial aid;
(3) The information is needed to determine the conditions for receiving financial aid or the enforcement of the terms and conditions of financial aid.
v) State and local officials responsible for juvenile justice records and administration if the reporting requirement is required by state law.
vi) Organizations conducting studies for or on behalf of educational agencies.
vii) Accrediting organizations carrying out accrediting functions.
viii) Parents of a “dependent” student as defined by the Internal Revenue Code.
ix) Persons seeking information pursuant to a judicial order or lawfully issued subpoena.
x) Court or judicial officials connected with a lawsuit that ECSU has initiated against a student or his or her parents.
xi) Court or judicial officials connected with a lawsuit that a student or his or her parents brings against ECSU.
xii) Appropriate health, safety and emergency officials in a health and/or safety emergency.
xiii)Officials, faculty and staff of other institutions who have been determined to have legitimate interests in the behavior of a student. Directory information. Unless a student submits a written objection to the release of directory information, ECSU may disclose directory information without student consent. Written objections to the release of directory information must be submitted to the Office of the Registrar. Directory information at ECSU includes a student’s:
(1) name;
(2) local address and telephone number;
(3) campus e-mail address;
(4) dates of attendance;
(5) classification;
(6) enrollment status;
(7) participation in officially recognized activities and sports;
(8) weight and height of athletes; and
(9) degrees, honors and awards received.
300.1.2
Adopted: 06/14/05
xiv) The student himself or herself.
17
xv) Disciplinary Proceedings Involving an Alleged Sex Offense. The accused student and the accusing student shall both be notified of the outcome of a disciplinary proceeding involving an alleged sex offense.
7) Limitation of Students Rights
a) More than One Student Covered in Educational Record
If more than one student is covered in an educational record, a student may only review his or her specific information contained in the record.
b) Financial Records of Student’s Parents
A student does not have the right to review the financial records of his or her parents.
c) Confidential Letters of Recommendation
Students who execute valid written waivers may not review confidential letters of recommendation relating to the student’s admission, application for employment or receipt of an award or honorary recognition.
d) Medical Treatment Records
As set forth in Section 3.b. above, medical treatment records are excluded from FERPA protection.
8) Re-disclosure
a) Prior to or at the time of any release of student education records, ECSU shall inform the recipient that the records may not be disclosed to others without the student’s consent and that the information released may only be used for the purpose for which the records are being disclosed.
9) Student’s Educational Records at ECSU: Annual Notification of Rights
a) ECSU maintains personally identifiable educational records of its students and former students that are subject to the federal Family Educational Rights and Privacy Act of 1974, as amended, (FERPA).
b) Under FERPA, a student may inspect his or her own educational records. If a student believes the records are inaccurate, misleading or otherwise in violation of the student’s privacy rights, a student may request an amendment of the record. In accordance with FERPA, a student’s personally
c) identifiable information may not be released to others unless (1) a student consents to the disclosure or (2) provisions of FERPA or federal regulations issued pursuant to FERPA allow the information to be released without the student’s consent. A student may file a complaint with the U. S. Department of Education concerning ECSU’s failure to comply with FERPA.
300.1.2
Adopted: 06/14/05 18
d) Directory Information Notification
Unless a student submits a written objection to the release of directory information, ECSU may disclose directory information without student consent. Written objections to the release of directory information must be submitted to the Office of the Registrar. Directory information at ECSU includes a student’s:
(1) name;
(2) local address and telephone number;
(3) campus e-mail address;
(4) dates of attendance;
(5) classification;
(6) enrollment status;
(7) participation in officially recognized activities and sports;
(8) weight and height of athletes; and
(9) degrees, honors and awards received.
e) Procedures for inspection of education records and student consent rights are set forth in ECSU’s FERPA Policy Section 4 and Section 5.
300.1.5
Adopted 12/ 19/95
Amended 06/08/10
Amended 09/14/10
ELIZABETH CITY STATE UNIVERSITY
Class Attendance Policy
Preamble
Elizabeth City State University (ECSU) recognizes that regular and punctual class attendance is essential to each student’s academic performance. Although all learning does not take place in the formal classroom, classroom instruction is the primary vehicle for the delivery of knowledge to students, the evaluation of achievement, the forum for intellectual exchange, the skill development, and the molding of attitudes which promote the attainment of goals resident in the teaching-learning process at ECSU. This policy is designed to encourage students to make the best grades of which they are capable, while discouraging absences. In short, all students are expected to attend all class meetings of all courses in which they are enrolled.
A. Class Absences
300.1.5
Adopted: 12/ 19/95
Amended: 06/08/10
Amended 09/14/10
19
1. Excused Absences
a. Religious Observances
i. Students are allowed two (2) excused absences each academic year for religious observances required by the faith of a student.
ii. A student must submit written notice of the request for an excused absence to his/her instructor at least five (5) business days prior to the religious observance.
iii. A student shall be given the opportunity to make up any tests or other work missed due to an excused absence for a religious observance.
b. Participation in Official University Activities
i. Students who participate in official university activities (i.e. athletic teams, the band, university committees, etc.) shall receive excused absences to participate in the official university activities.
ii. Official documentation must be provided to the instructor prior to a student’s participation in official university activities.
iii. A student shall be given the opportunity to make up any tests or other work missed due to excused absences to participate in official university activities.
c. Other
i. In addition to the absences set forth in Sections A.1.a. and A.1.b. above, students are allowed a maximum number of excused absences for personal reasons each academic semester as set forth below:
For each academic semester:
a. Three (3) credit hour course – a maximum of 6 absences
b. Two (2) credit hour course – a maximum of 4 absences
c. One (1) credit hour course – a maximum of 2 absences
For each summer session:
d. Three (3) credit hour course – a maximum of 2 absences
e. Two (2) credit hour course – a maximum of 1 absence
f. One (1) credit hour course – a maximum of 1 absence
300.1.5
Adopted: 12/ 19/95
Amended: 06/08/10
Amended 09/14/10
20
ii. A student is required to submit written notice of the request for an excused absence to his/her instructor as soon as reasonably practicable.
iii. A student shall be given the opportunity to make up any tests or other work missed due to excused absences for personal reasons.
iv. An instructor shall not impose an absence limit less than the number of times the class meets per week.
2. Unexcused Absences
a. Any class absence, other than provided in Section A.1. above, shall be treated as an unexcused absence.
b. Instructors may exercise discretion to determine whether or not a student will be given an opportunity to make up any tests or other work missed due to unexcused absences from class.
B. Punctuality and Early Departure
1. Expectation
Students are expected to arrive to all assigned classes on time and to remain in attendance until the class is dismissed by the instructor.
2. Excessive Tardiness and Early Departures
Instructors may, in their discretion, record excessive tardiness or excessive early departures as unexcused class absences. Under this policy, excessive tardiness shall mean being tardy five (5) times during an academic semester or being tardy two (2) times during a summer session and excessive early departures shall mean departing from class prior to dismissal five (5) times during an academic semester or two (2) times during a summer session.
C. Student Obligations
1. Students who are given the opportunity to make up assignments or tests are obligated to complete make up work.
D. Faculty Obligations
1. Record of Attendance
Instructors are obligated to keep accurate and up to date class attendance records.
2. Referral to Retention Coordinator
Instructors are obligated to notify students who are in jeopardy of exceeding excused absence limitations and obligated to refer such students to the Retention Coordinator.
E. “FA” Grade
300.1.5
Adopted: 12/ 19/95
Amended: 06/08/10
Amended 09/14/10
21
Students may receive a grade of “FA” (Failure Due to Absenteeism) for excessive unexcused absences or for failure to complete make up assignments or make up tests associated with either excused or unexcused absences. Under this policy, excessive unexcused absences shall mean five (5) unexcused absences during an academic semester or two (2) unexcused absences during a summer session.
F. Appeal of Course Grade of “FA” Failure Due to Absenteeism
Students may appeal a course grade of “FA” (Failure Due to Absenteeism) in the manner set forth in ECSU’s Grading, Evaluation and Academic Progress Policy (ECSU Policy 300.1.7), as it may from time to time be amended.
SERVICES PROVIDED FOR STUDENTS WITH DISABILITIES
In accordance with section 504 of the Rehabilitation Act of 1793 and Americans with Disabilities Act of 1990 (ADA), Elizabeth City State University offers services through its Center for Special Needs Students.
Students seeking reasonable accommodations must notify the university. The Center provides forms, including 504 Student Data Sheets. The Student Data Sheets are distributed to transfer and Freshman students during New Student Orientation. Students must submit completed forms to the Center’s Coordinator and also provide current documentation of their disability. Documentation may include results of medical or psychological diagnostic tests or other professional evaluations that verify the existence of a disability and need for accommodations. It is the student’s responsibility to provide all costs in connection with obtaining the necessary documentation.
For more information, contact the Coordinator of the Center for Special Needs Students, Room 110-B Moore Hall, Telephone Number: (252) 335-3527
300.1.7
Adopted: 06/14/05
Amended: 06/07/12
Amended: 06/11/13
ELIZABETH CITY STATE UNIVERSITY
Grading, Evaluation and Academic Progress Policy
Preamble
Students shall be assigned a letter grade at the end of each semester and each of summer session.
This grade measures the academic assessment of each student. Instructors must submit grades
300.1.7
Adopted: 06/14/05
Amended: 06/07/11
Amended 06/11/13
22
electronically by the time designated by University calendar.
A. Grading and Quality Point System
i. Cumulative grade point averages are computed on a quality point system. A grade (quality) point system based on all hours attempted at ECSU is used to calculate students’ Academic Achievement. Grade symbols currently in use for all undergraduate courses are: A-Excellent, B-Good (above average), C-Average, D-Poor (passing but not satisfactory in some Departments), F-failing (course must be repeated to earn credit), I-Incomplete, IP-Incomplete Passing, IF-Incomplete failing.
ii. Quality points are computed by multiplying the number of semester hours credits by four for courses in which a grade of A is earned; by three for a grade of B; by two for a grade of C; and by one for a grade of D. No quality points are given for grades of I, F, IF, IP, FA, W, WA, WD, and they are not computed in the cumulative GPA except for the grade of I, F IF, and FA. ECSU does not recognize plus or minus.
The grade point average is obtained by dividing the total number of quality points earned by the
total number of semester hours attempted.
EXAMPLE:
Course Grade Quality Hours Quality Points
EDUC202 A 2 8
ENGL 301 B 3 9
ECOM 202 C 3 6
TECH 101 D 1 1
MATH 157 F 3 0
CHEM 101 W 0 0
(24 divided by 12 = 2.0)
The interpretation of the letter grades is as follows:
A Designates work of exceptionally high quality. The “A” grade represents the highest level
of academic attainment; it is given only for work of the highest quality.
B Designates work which is above average and of good quality. The “B” grade represents a
high level of academic attainment; it is given for work which is above average but lacks
the high quality of “A” work.
C Designates work which is satisfactory and of average quality. The “C” grade represents an
adequate level of academic attainment; it is given for work which is acceptable but lacks
the superior quality of “B” work.
300.1.7
Adopted: 06/14/05
Amended: 06/07/11
Amended 06/11/13
23
D Designates work of less than satisfactory quality. The “D” grade represents a minimal level of academic attainment; it is given for work which is less than average in quality but is at least of sufficient quality to meet minimum standards in most courses and thus carries credit. However, in GE 100 Grammar and Usage, GE 106 College Reading, GE 109 Intro to College Math, GE 102 English Composition and Grammar and GE 103 English Composition and Vocabulary, and courses within the Professional Education sequences, grades of “D” work do not meet the minimum standards and must be repeated.
F Designates work of such unsatisfactory quality that no credit is awarded.
FA Failure due to absenteeism.
I Indicates that the student may have maintained a passing average, but for reasons beyond his or her control, some specific performance such as an examination, a report, a notebook, or experiments has not been completed. An instructor should give a student an “I” grade ONLY for justifiable reason. An “I” graded carries no quality points and is computed in the student’s grade point average.
IF Indicates an incomplete grade that was changed to a failing grade by the Registrar’s Office after the designated time had expired for the change or a grade change was submitted with a failing grade. An “IF” grade carries no quality points and is computed in the grade point average.
IP Indicates that the student has not completed the Senior Honors Thesis/Project or has not passed the PRAXIS to exit EDUC 400. This grade is awarded only for students enrolled in HON 494 Senior Honors Colloquium. Students may take two semesters to complete the Senior Colloquium Thesis/Project with an “IP” (In Progress) grade for the first semester.
Students may take three semesters to complete EDUC 400. The “IP” grade may also be awarded in graduate courses that require theses and in certain Flight Courses dependent upon the completion of all required flight hours.
WA A “WA” grade will be assigned to a student who has been administratively withdrawn from a course or the university for disciplinary reasons and/or under special circumstances wherein administrative approval is required.
W Withdrawal. The grade of “W” is given to indicate withdrawal from a course by the
designated deadline.
WD Withdrawal from the university.
Plus or minus signs are not recognized in computing and recording official passing grades at
ECSU.
B. Grade Reports
i. Grade reports shall be available electronically at the end of each semester and at the close of each summer school session.
ii. Mid-term deficiency reports shall be issued from the instructor to the student with copies to the Department Chairperson, the student’s faculty advisor, the Retention Coordinator and the Dean.
iii. Semester final grades shall be recorded electronically by each instructor, not later than 48 hours after each final examination in a course is given.
iv. Students and faculty advisors may view grades electronically for all terms.
300.1.7
Adopted: 06/14/05
Amended: 06/07/11
Amended 06/11/13
24
C. Student Appeals of Course Grades
i. A student, after conference with the instructor involved and Department Chairperson, may
present in writing to the Chairman of the Academic Standards and Credits Committee an
appeal regarding the course grade given within one year from the date the original grade
was received.
ii. The Chairperson of the Academic Standards and Credits Committee refers all appeals of course grades to that Committee and the Chairperson of the Department in which the course was offered.
iii No change of grade is made except as a result of the recommendation rendered by the Academic Standards and Credits Committee to the provost and Vice Chancellor for Academic Affairs who then authorizes the change.
D. Change of Grade
i. Each instructor is expected to give permanent passing or failing grades. Once a final grade has been reported to the Registrar’s office, it may be changed only upon the authorization of the Dean.
ii. A grade change is made by submitting a Change of Grade Form to the Dean. Concomitantly with filing the Change of Grade Form, the instructor must also file and submit a signed statement of explanation for the grade change to the Department Chair and the Dean for their review and approval.
iii. The Change of Grade Form is then forwarded to office of the Provost and Vice-Chancellor of Academic Affairs for approval or the Academic Standards and Credit Committee for further review and evaluation. In some instances, the Academic Standards and Credit Committee may request the instructor to submit an additional explanation or appear in person to justify the change of grade. The Committee will then make a recommendation to the Provost and Vice Chancellor for Academic Affairs for approval or disapproval.
iv. Any request for grade changes must be done within one academic calendar year from the date on which the initial grade was submitted to the Office of the Registrar.
E. Removal “I” Grades
i. A grade of “I” (incomplete) indicates that the student may have maintained a passing average, but for reasons beyond his or her control, has not completed all course requirements. An “I” grade carries no quality points and is computed in a student’s grade point average.
ii. When a grade of “I” is assigned, a detailed description of the work to be completed must
be removed by the end of the eight weeks of classes during the next regular semester (see Academic Calendar). If not removed, the grade of “I” will automatically change to a grade of “F”.
iii. To remove the “I” grade, the student must complete all requirements necessary to earn a grade in the course.
iv. Once the coursework is completed, the instructor must submit a “Grade Change” Form bearing the signatures of the instructor, the Department Chair, Dean, and the Provost and Vice Chancellor of Academic Affairs.
v. The Grade Change Form is then forwarded to the Office of the Registrar who makes the necessary changes.
300.1.7
Adopted: 06/14/05
Amended: 06/07/11
Amended 06/11/13
25
F. Academic Eligibility Standards and Academic Sanctions Policy
The cumulative grade point average (CGPA) compared to the semester hours attempted and earned are used to determine the academic standing of a student. After the completion of two semesters and/or 24 semester hours, whichever comes first, evaluations are made to determine the academic standing of students.
Students with a cumulative grade point average below required standards must limit their course loads to 12 semester hours and shall be subject to academic probation for the first occurrence and academic suspension for the second occurrence. Students have the right to appeal academic suspensions and request readmission because of extenuating circumstances. If an appeal for readmission is granted, students may apply for readmission to the university by adhering to the following steps:
Step I
Students seeking readmission must write a letter, with appropriate documentation to the Provost and Vice Chancellor for Academic Affairs at least four (4) working days before the official late registration period ends:
Step II
Students must secure a letter containing an approved schedule of classes (not to exceed 12 semester hours) from their academic advisor or Department Chairperson.
Step III
The decisions of the Provost and Vice Chancellor for Academic Affairs are final and will be forwarded to the Office of the University Registrar for implementation.
Readmission and Reinstatement of Financial Aid
Students placed on academic suspension approval but readmitted through the appeal process must submit a written letter of appeal to the Financial Aid Appeals Committee for reinstatement of financial assistance.
Students returning after suspension will have a limited class load of not more than 12 semester hours during the first semester of readmission and must maintain a 2.3 semester grade point average until the minimum scholastic average requirement is satisfied.
Students who have been suspended a second time for academic reasons may not apply for
readmission within a minimum of one calendar year from the date of suspension.
Students who have been suspended a third time for academic reasons shall be permanently
suspended unless special permission is granted for readmission by the Provost and Vice Chancellor for Academic Affairs. A student who fails to achieve a 2.0 cumulative grade point average by the end of the tenth semester of enrollment shall also be permanently suspended
unless special permission is granted for readmission by the Provost and Vice Chancellor for Academic Affairs.
G. Academic Eligibility for Athletes
300.1.7
Adopted: 06/14/05
Amended: 06/07/11
Amended 06/11/13
26
i. The Academic Athletic Compliance Office helps to monitor the academic progress of each student athlete as it relates to NCAA, CIAA, and institutional rules and regulations.
ii. All student athletes must be enrolled in no fewer than 12 semester hours (full-time) during the fall and spring semester to be eligible for practice, competition, and financial aid.
iii. Student athletes must earn or average no fewer than 24 applicable semester hours during a calendar year, of which 18 must be during the academic year.
iv. Before the end of the second year (fourth semester) of enrollment, each student must designate or declare a major field of study and make satisfactory progress toward that degree.
v. Student athletes must meet ECSU and NCAA minimum cumulative grade point averages
in order to compete.
vi. In order to determine athletic eligibility, all freshman students must be approved through the NCASA Initial-Eligibility Clearinghouse.
H. Administrative Withdrawals for Undergraduate Students
i. Withdrawal from the University
All students who are officially registered for classes and who wish to withdraw from the university must complete the withdrawal procedure at least two weeks prior to final exam week. Students must visit the Counseling and Testing Center/Special Needs Services to receive exit counseling and to relinquish their student identification cards. Students will be directed to the Financial Aid Office in order to address financial obligations. Students who have a pending judicial charge are not allowed to withdraw from the university before the outcome of charges is completed on campus. In accordance with this policy, the University Registrar will record grades of ‟WD” based upon the Withdrawal Report.
Students who do not officially withdraw from the university will receive a grade of ‟FA”.
Students who are administratively withdrawn from a course/or the university for disciplinary reasons and/or under special circumstances with written approval from the Vice Chancellor for Student Affairs will receive a grade of “WA”.
ii. Class Attendance
The expectations of class attendance are set forth in ECSU’s Class Attendance Policy (ECSU Policy 300.1.5), as it may be amended from time to time. Students enrolled for semester or summer sessions but stop attending classes shall be required to officially withdraw from ECSU. Students who stop attending classes and fail to officially withdraw from ECSU shall be administratively withdrawn by the university and receive grades of “FA” in accordance with this policy
iii. Extenuating Circumstances or Military Service
The university recognizes that there may be extenuating circumstances beyond a student’s control which impacted his/her ability to meet the GPA requirements of satisfactory academic progress (SAP) set force in Section F of this policy. Therefore, the University will permit a student to withdraw from a course or courses with written approval from the Provost and Vice Chancellor for Academic Affairs only for extenuating circumstances that occurred during the semester or summer session immediately preceding the student’s
300.1.7
Adopted: 06/14/05
Amended: 06/07/11
27
Amended 06/11/13
request. Upon approval, the student shall be administratively withdrawn from the course or courses and receive a grade or grades of ‟WA” in accordance with this policy.
a. Definition of Extenuating Circumstances
An “extenuating circumstance” is defined by the University as a situation which is beyond the student’s control and which could not have been prevented by the student. Such circumstances include the following:
1. a car accident or other incident which causes injury to the student resulting in hospitalization and/or health challenges which prohibit the student from being able to meet academic requirements;
2. a serious, life-threatening, or life-altering illness to the student or an immediate family member for whom the student must assume legal responsibility due to the condition;
3. an official documentable military deployment;
4. a natural disaster which negatively impacts the student’s well-being due to total destruction of home or other essential familial provisions.
The University reserves the right to consider other situations in addition to those enumerated herein in determining whether or not the alleged extenuating circumstance(s) directly impacted the student’s ability to maintain the required GPA.
b. Official Supporting Documentation
A student must have official written documentation which explicitly substantiates and corroborates the assertion of the extenuating circumstances. An extenuating circumstance shall be an exceptional one-time occurrence and not one that is characterized by a repeated pattern of behavior which has compromised the student’s academic standing over time.
300.1.16
Adopted: 09/15/09
ELIZABETH CITY STATE UNIVERSITY
Quiet Week Policy
Preamble
300.1.16
Adopted: 09/15/09
28
In accordance with practicing tradition in higher education, this policy establishes a week that shall be designated as “Quiet Week” at Elizabeth City State University (ECSU) with the purpose of providing students with time to prepare for final examinations.
1. Establishment of Quiet Week
It is hereby established that, each semester, the week prior to final examination week shall be designated as “Quiet Week.” Quiet Week shall be a week devoted to study and devoid of on-campus student social activities.
2. Academic Activities During Quiet Week
With the exception of regular class work, written tests or assignments shall not be assigned during Quiet Week without first providing students with written notification prior to the 10th day of class for regularly scheduled courses or prior to the 12th day of class for all weekend and evening courses.
3. Ban on Student Social Activities During Quiet Week
The Division of Student Affairs, other university divisions, the Student Government Association (SGA) and other student organizations shall not sponsor or host any on-campus social activities (i.e. parties, concerts, special events, dances, banquets, etc.) during Quiet Week.
4. Ban on Travel During Quiet Week
Travel for faculty and/or students that would otherwise be allowable shall be banned during Quiet Week unless approved by the Provost and Vice Chancellor for Academic Affairs, subject to requisite approvals by the Division of Business and Finance
500.1.1
Adopted: 06/14/05
Amended: 03/08/07
Amended: 06/10/08
Amended: 06/12/12
ELIZABETH CITY STATE UNIVERSITY
Code of Conduct
1. Standards
Students are expected to maintain acceptable standards of conduct, as identified by the University, both on and off campus. Students are reminded to observe the rules and regulations regarding student demonstrations, coeducational visitation in the residence halls, membership intake activities for fraternities and sororities, the use of illegal drugs and alcoholic beverages, weapons, and conduct in university buildings and student activities.
2. Student Responsibility
In addition to following university policies and regulations, students are responsible for adhering to all applicable federal, state and local laws. Any violation(s) occurring on campus, of a non-criminal nature, shall subject the student offender to disciplinary action. Any violation(s) of a criminal nature, whether occurring on or off campus, shall subject the student
500.1.1
Adopted: 06/14/05
Amended: 03/08/07
29
Amended: 06/10/08
Amended: 06/12/12
offender to disciplinary action and/or possible prosecution through the court system. Students are required to carry university identification cards at all times. Student leaders must be in “good standing” with the university. Any student, who is on “disciplinary probation,” shall not be allowed to run or hold office, participate in Greek organization intake activities and /or participate in step shows and other activities, or play on athletic teams during the term of the probation. This restriction applies but is not limited to members of the Student Government Association, athletes, resident advisors, Viking Assisting New Students, members of the band and members of fraternities and sororities. This policy also includes any student who represents the University in an ambassador capacity must relinquish his or her responsibilities during the probationary period.
3. Behavioral Expectation
All students who are either actively or passively involved in the commission of an act prohibited by the Code of Conduct shall be subject to disciplinary action. The term “active involvement” refers to any action taken by a student in direct violation of a university policy or regulation. If an incident relates to the POSSESSION of an illegal object or substance, an
active violator shall be deemed to be in actual POSSESSION of the object or substance. The term “passive involvement” refers to a student’s association with others who are openly
engaging in a prohibited activity. If an incident relates to the POSSESSION of an illegal object or substance, a passive violator shall be deemed to be in constructive POSSESSION of the object or substance. A student, who encounters a prohibited activity, may avoid disciplinary
action as a passive participant by immediately notifying university officials of the situation. Otherwise, a student who is passively involved in a violation shall face the same consequences of the active participant(s).
4. Involuntary Withdrawal/Residence Hall Suspension
a) A student who violates the Code of Conduct or engages in behavior that potentially poses a threat to his/her life or others may be subject to an involuntary withdrawal and/or suspension from a residence hall. Under this section, involuntary withdrawal refers to a student separation from the university that is administratively initiated by the Vice Chancellor for Student Affairs (or designee) for behavioral reasons. Under this section, suspension from a residence hall refers to an administrative separation of a student from a residence hall for behavioral reasons. If an involuntary withdrawal and/or residence hall suspension is administratively imposed, a student may seek readmission to the university or a residence hall reassignment after at least one (1) semester on the condition that he/she can document stable behavior. The student must produce documentation from a treating physician, psychologist or other qualified professional who gives an opinion that the student is ready to return and cope with the university life to be considered at that time for readmission to the university and/or a residence hall reassignment. Reasonable efforts will be made by Student Affairs staff to help students understand the consequences of their
500.1.1
Adopted: 06/14/05
Amended: 03/08/07
30
Amended: 06/10/08
Amended: 06/12/12
behavior make responsible decisions and develop skills to allow students to function successfully within the university community. Students who have a pending judicial charge are not allowed to withdraw from the university before the outcome of charges is completed on campus.
b) Students who have a pending judicial charge are not allowed to withdraw from the university before the outcome of charges is completed on campus.
5. Policy on Arrest and/or Conviction
(a) University police officers are deputized by the State of North Carolina and have full enforcement and arrest powers of police officers. The University police officers are empowered to arrest students and other persons who violate state, local, and/or campus laws while on the campus of Elizabeth City State University.
(b) Students who are charged with criminal acts by law enforcement agents (University Police, local police, state troopers, and sheriff deputies) in the form of felony or misdemeanor
warrants may be suspended from the university immediately. It is the responsibility of each student to notify Student Affairs in writing of arrest(s). Failure to do so may result in disciplinary action. An Administrative (Investigative Review) Hearing will be held prior to such separations when feasible and in other cases, the appropriate hearing will be held
after the separation at the request of the arrested students, or prior to readmission to the university.
(c) Any student who is convicted in a local, state, or federal court of law for any cause may also be tried by a designated University judicial body to determine if such action violated regulations referred to in the Elizabeth City State University policies, procedures, rules and regulations. Additional action and/or punishment could occur pursuant to university policy. Records of students kept on file for some violations are destroyed after one year.
6. Emergency Rules & Behaviors
(a) During emergencies (power outages at night, severe weather, etc.) all residents are to remain inside their respective residence halls until power is restored or normal operations are resumed.
(b) Any student caught wandering on the university grounds, loitering around buildings, or inside building in violation of Coeducation rules, will be suspended from the university and/or arrested
and prosecuted.
(c) Any student who must leave a residence hall or enter a residence hall for emergency reasons must be cleared by the residence hall staff person on duty or a university official.
500.1.2
Adopted: 06/14/05
31
Amended: 06/0711
ELIZABETH CITY STATE UNIVERSITY
Grievance Procedure for Students Involving Students and University Employees
Preamble
The objective of these procedures is to provide prompt, fair equitable resolutions of all student grievances. A grievance that should be resolved under these procedures is one that rests on an allegation by a student (undergraduate or graduate) that he or she has been treated with substantial unfairness by another student or by a faculty, staff, or student employee of the University. These procedures are not intended to be used when the University takes disciplinary action against a student for violation of the Student Code of Conduct or related student actions. If you believe your
rights or freedoms have been violated, you are advised to use the grievance procedure.
Students’ rights and freedom include, but are not limited to, such things as discrimination on the basis of race, color, national origin, disability, religion, age and sexual preferences,as well as sexual harassment. We hope our students will attempt to resolve problems first through the informal grievance procedure. If the grievance is not resolved satisfactorily through the informal procedure, students may file a formal written grievance.
Under no circumstances will the filling of a grievance result in retaliation by the party being
grieved against or his or her department.
1. Informal Grievance Procedure
Any student who believes he or she has grounds for a grievance should make an attempt in good faith to resolve the problem through early informal discussion of the matter with the student academic, administrative, or staff member directly involved. If the student is not satisfied, the student will attempt to resolve the grievance through either of the following channels.
a. In the case of academic personnel, through the Chairperson of the department, and if resolution still cannot be attained, through the Dean of the School, and if the resolution still cannot be attained, through the Provost and Vice Chancellor for Academic Affairs.
b. In the case of student, support staff or administrative personnel, through the employee’s
supervisor, and if resolution still cannot be attained, the Head of the Administrative Unit,
or Vice Chancellor.
2. Formal Grievance Procedure:
A student who is dissatisfied with the outcome of an informal inquiry may submit a complaint for resolution under this grievance procedure. A student, faculty, or staff member who has a grievance against another student will proceed in accordance with the Student Code of Conduct. A student who has a grievance against faculty, staff, or student employee of the University will proceed in accordance with these grievance procedures.
a. Within a reasonable time after the conclusion of unsuccessful efforts to resolve the matter through informal review, the student shall present to the supervisor of the unit, the Vice Chancellor, or his or her designee, who will serve as the hearing officer, a written statement of
500.1.2
Adopted: 06/14/05
Amended: 06/07/11
32
the grievance and any action that may have been taken. The supervisor, Vice Chancellor, or designee will determine whether or not the situation states a grieveable offense. The matter will be closed if the situation is determined not grieveable and the person will be notified of the reason.
b. If the matter is determined to be grievable, the supervisor, Vice Chancellor or designee
(which may be an individual or a committee) shall hear the grievance.
c. A hearing should be held that will give the student, respondent, and others invited to appear,
the opportunity to explain what they know about the issues surrounding the grievance.
d. Considering the oral and written statements and documents, the supervisor, Vice Chancellor,
or designee shall issue a decision within ten (10) calendar days of close of the hearing. The
decision shall be served upon the grievant and the respondent, which will reject or grant the
grievance, and make recommendation(s) to resolve the issue.
e. The supervisor, Vice Chancellor’s or designee’s decision is final unless a Petition or Letter for
Review is filed with the Vice Chancellor of Student Affairs by either party within five (5)
calendar days of the decision.
f. Upon receipt of the Petition for Review, the Vice Chancellor of Student Affairs or designee,
will review the record and either issue a written decision in ten (10) calendar days, or refer the
process to the next appropriate level according to the appellate flow chart in the Student Code
of Conduct.
500.1.2
Adopted: 06/14/05
Amended: 06/07/11
ELIZABETH CITY STATE UNIVERSITY
Automatic Suspensions
Preamble
The rules and regulations of Elizabeth City State University are formulated to promote the
educational, social and cultural well-being of students attending the University. Because of the
nature of some antisocial behaviors or actions, certain violations by a student will subject him
(or her) to automatic suspension from the University pending a judicial hearing before the appropriate
Hearing body. This policy will govern automatic suspension.
Automatic Suspension
The Vice Chancellor for Student Affairs may impose automatic suspension for the following
behaviors or actions that violate the Student Code of Conduct.
1. Commission of a sexual offense (forcible or non-forcible).
2. Possession or use of chemicals, firearms, and/or other weapons
500.1.6
Adopted: 06/14/05 33
Amended: 06/12/12
3. Assault upon another person or self, with the intent to do bodily harm, which includes, but are not limited to knives, razors and clubs.
4. Failure to appear before a disciplinary committee or failure to carry out the action imposed by
a disciplinary committee when no appeal of the sanction has been made.
5. Physical and/or sexual abuse of any person or persons.
6. Wanton destruction of University property and/or the destruction of property belonging to the University.
7. Hate crimes that show evidence of prejudicial treatment or speech based on one’s race,
religion, sexual orientation or ethnicity.
8. Arrested for a misdemeanor or felony by University or police or other authorized law
enforcement officials.
9. Students who are charged with criminal acts by law enforcement agents in the form of felony
or misdemeanor warrants may be suspended from the University immediately.
8. Failure to notify the Vice Chancellor for Student Affairs (in writing) of any arrest or arrests
that a student has been involved with.
9. Any behavior or disorder that impedes hinders or prevents the attainment of educational,
research, or other goals of the University related to the mutual process of teaching and learning.
Appeal Process:
Students have the right to appeal the automatic suspension to the next appellate level within the five\
(5) working days upon receipt of their automatic suspension letter.
500.1.7
Adopted: 06/14/05
Amended: 06/07/11
Amended: 12/11/12
ELIZABETH CITY STATE UNIVERSITY
Policy on Student Disciplinary Sanction
Preamble
This policy defines and sets forth the types of disciplinary sanctions that Elizabeth City State
University (ECSU) may impose against any student who, after due process, is found to have
violated the Student Code of Conduct, university policies or regulations and/or engaged in other
types of misconduct.
A. Types of Sanctions
500.1.7
Adopted: 06/14/05
34
Amended: 06/07/11
Amended: 12/11/12
The following sanctions may be imposed upon any student who, after due process, is found to have violated the student code of conduct, university policies or regulations and/or engaged in other types of misconduct and shall become part of the student’s disciplinary record:
1. Expulsion. Permanent dismissal of a student from the University (Chancellor’s
approval required).
2. Suspension. Separation of the student from the University for a definite period of time or under specific conditions, after which the student is eligible to return. ECSU may require satisfaction of certain conditions prior to readmission.
3. Suspended Suspension. Suspension sanction is revoked under certain conditions as long as no other violations occur.
4. Withdrawal. Student is allowed to withdraw and return after specified time with no entry on
official records other than withdrawal.
5. . Probation. Student is allowed to continue matriculation at the university as long as
no recurrence of violation(s) and/or violation of the conditions(s) of probation. Probation is documented in writing and is for a set period of time and allows for more severe disciplinary sanctions if the student is found to engage in other violations during the probationary period
6. Restitution. Student must pay for compensation for loss, damage or injury to public or private property for which he (or she) held accountable.
7. Warning/Admonishment. Written reprimand for unacceptable behavior.
8. Removal of Privileges. Limitation on participating in activities such as holding
office, playing sports or other student related activities.
9. Withhold Registration Privilege or Release of Transcript. A temporary sanction imposed
until a previous sanction has been completed.
8. Behavioral Counseling. Appointments for counseling and follow-up with appropriate
University personnel.
11. Administrative Fees. Fees associated with judicial sanctions. These fees may be administered individually or collectively and they are the following:
a. Administrative court fee $50.00;
b . Fighting fee $100.00;
c. Drug fee $50.00;12. Discretionary Sanctions, including but not limited to
d. Alcohol fee first offense $50.00;
e. Alcohol fee second offense $100.00; or
f. Tampering with fire equipment or false fire alarm $500.00.
12. Discretionary Sanctions, including but not limited to:
a. Withholding Degree. ECSU may withhold awarding an earned degree until completion
of imposed disciplinary sanctions;
b. Loss of Privileges. Denial of specified privileges for a set period of time.
c. Residence Hall Expulsion. Permanent separation of the student from a residence hall Residence Hall Suspension. Separation of the student from a residence hall for a set period after which the student is eligible to return.
d. Work assignments.
500.1.8
Adopted: 06/14/05
35
ELIZABETH CITY STATE UNIVERSITY
Readmission Following Suspension
Students who are suspended for Code of Conduct violations must be approved for readmission by
the Joint Council for Student Affairs, before they are eligible to return. The student must submit, in
writing, a request for readmission to the Vice Chancellor for Student Affairs. This request should
show evidence that all conditions of the suspension have been satisfied/completed. The Vice
Chancellor will convene the Joint Council for approval and the Council’s decision will be forwarded
to the Registrar’s Office for action. (Students suspended for arrests related to felony or
misdemeanor charges, must provide documentation to show that their legal case has been
adjudicated.)
500.1.10
Adopted: 06/14/05
Amended: 06/07/11
ELIZABETH CITY STATE UNIVERSITY
Student Policy on Illegal Drugs
Preamble
Elizabeth City State University’s Board of Trustees is committed to the proposition that students, faculty, and staff should be able to engage in the scholarly pursuits of teaching, learning discourse, and research free from illegal drug use and/or abuse. Knowing the dangers of illegal drug use, the Board of Trustees has adopted a policy to safeguard the welfare and integrity of the University community. The University rules and regulations on illegal drugs are designed to promote academic integrity and an appropriate learning atmosphere for students, faculty and staff. To accomplish these goals, the POSSESSION and/or use of illegal drugs is prohibited at Elizabeth City State University.
1. Educational Programs and Activities
Drug prevention on ECSU’s campus has at its base educational programming and activities on drug abuse. In implementing its educational programming on illegal drug use and POSSESSION ECSU will conduct activities including but not limited to:
a. Anonymous surveys to identify the extent to which campus drug problems exist;
b. Seminars on substance abuse;
c. Drug and Alcohol Awareness Week activities with print and electronic media advertising;
d. Outreach programs utilizing community services;
e. Contacting academic departments to address substance abuse in appropriate health and physical education courses;
f. Special events such as film fairs, sporting events, campus extravaganzas, panel discussions, etc.;
g. Publishing and distribution of fact sheets and other printed literature on substance abuse; and
h. Providing drug abuse awareness training.
500.1.10
Adopted: 06/14/05
36
Amended: 06/07/11
2. Counseling and Referrals
The entire university community is responsible for assisting in maintaining a drug-free campus. Members of the university community are urged to bring forward any information to university officials regarding drug abuse treatment needs and/or illegal drug use of illegal drug POSSESSION. The identity of an individual who brings forth information regarding illegal drug use and/or POSSESSION shall remain confidential unless law requires disclosure. ECSU’s Counseling Center will make referrals to appropriate local or State agencies for students who voluntarily contact the Counseling Center to seek drug abuse treatment.
3. Enforcement and Penalties
This policy is expressly subject to all applicable laws relative to “controlled substances including Chapter 90, Article 5 North Carolina Controlled Substance Act of the North Carolina General Statutes. Any student who violated the laws on illegal drug use and POSSESSION shall be subject both to criminal prosecution and punishment by the State of North Carolina and disciplinary action by the university. It is not considered “double jeopardy” for the university to impose sanctions in addition to criminal penalties for the same specified conduct. University sanctions for violation of this policy shall be imposed in accordance with the procedural
safeguards applicable to disciplinary actions against students as set forth in the current student handbook.
A. Penalties for Trafficking Illegal Drugs
i. Any student who violates this policy by the illegal manufacture, sale or delivery, or POSSESSION with intent to manufacture, sell or deliver of any controlled substance as identified in Chapter 90, Article 5 of the North Carolina General Status (Schedule IV, N.C.G.S. 90-89 and 90-93) including but not limited to heroin, mescaline, lysergic acid, diethylamide, opium, cocaine, amphetamine or methaqualone shall be expelled from the university.
ii. Any student who violates this policy by the illegal manufacture, sale or delivery, or POSSESSION with intent to manufacture, sell or deliver of any controlled substance as
identified in Chapter 90, Article 5 of the North Carolina General Statutes (Schedule VI, N.C.G.S. 90-94) including but not limited to marijuana for a first offense shall be suspended from enrollment at the university for at least one semester or its equivalent
iii. Any student who violates this policy by the illegal manufacture, sale or delivery, or POSSESSION with intent to manufacture, sell or deliver of any controlled substance as identified in Chapter 90, Article 5 of the
a. North Carolina General Statutes (Schedule VI, N.C.G.S. 90 –94) including but not limited
to marijuana for a second offense shall be expelled from the university.
B. Penalties for Illegal POSSESSION of Drugs
i. Any student who violates this policy by POSSESSION and controlled substance as identified in Chapter 90, Article 5 of the North Carolina General Status (Schedule VI, N.C.G.S. 90-98) including but not limited to heroin, mescaline, lysergic acid, diethylamide, opium, cocaine, amphetamine or methaqualone shall be suspended from enrollment at the
500.1.10
Adopted: 06/14/05
37
Amended: 06/07/11
university for at least one year. Parents or legal guardians of students under the age of twenty-one shall be notified.
ii. Any student who violates this policy by possessing any controlled substance as identified in Chapter 90, Article 5 of the North Carolina General Statutes (Schedule VI, N.C.G.S. 90-94) including but not limited to marijuana, shall be placed on probation for at least one semester, assessed a fifty dollar ($50.00) administrative fee; referred to individual or group counseling sessions at the university Counseling Center and required to fulfill six hours of community service for a first offense. A first time offender may also be subject to suspension from the University for Violations that include property damage, personal
assault or failure to cooperate with university officials. Parents or legal guardians of students under the age of twenty one shall be notified of the offense. In the case of an individual who wishes to either return or re-enroll after being suspended under this policy, the person shall return under probation and must agree to participate in a drug education and counseling program, consent to regular drug testing and accept such other conditions or restrictions, including a program of community service, as the Chancellor or the Chancellor’s designee deems appropriate. Refusal or failure to abide by the term of return
or re-enrollment shall result in suspension.
iii. Any student who violates this policy with a second offense of possessing any controlled substance as identified in Chapter 90, Article 5 of the North Carolina General Statues shall be expelled from the university. Parents or legal guardians of students under the age of twenty-one shall be notified of the offense.
DISCIPLINARY ACTIONS PENDING FINAL DISPOSITON
If a student is charged with violating this policy, he or she may be suspended from enrollment before initiation or completion of disciplinary proceedings if the Chancellor or the Chancellor’s designee determines that the student’s continued presence within the university community poses a clear and immediate danger to the health or welfare of other members of the university community. If a suspension is imposed under such circumstances, a hearing shall be held as promptly as possible thereafter.
500.1.10
Adopted: 06/10/03 38
Amended: 06/07/11
TABLES
500.1.10
Adopted: 06/10/03
PENALTIES FOR SELLING ON THE CAMPUS
Student expulsion.
Student expulsion
PENALTIES FOR POSSESSION ON THE CAMPUS
MIN: Suspension from enrollment for at least one year or its equivalent (first offense) with more severe penalties for second offense, including student expulsion
Same as above
PENALTIES FOR POSSESSION/
SALE N.C. LAW
POSS. - MAX: 5 years imprisonment and fine (for any amount)
SALE - MAX: 10 years imprisonment and fine (for any amount)
POSS. - MAX: 5 years imprisonment and fine (for any amount)
SALE - MAX: 10 years imprisonment and fine (for any amount)
EFFECT/HEALTH RISKS
Mainly psychological; hallucinations/perception distortions; unable to function normally; accidents common; can produce anxiety, elevation in temperature, heart rate, and respiration
Psychological/physical
dependence; relaxer and
pain reliever, causing
sluggishness and sleep at
inappropriate/
dangerous times; AIDS a
possibility with
intravenous injection;
addition can be passed to
child born to user;
overdose can result in
death.
DRUG
LSD
HEROIN
39
Amended: 06/07/11
TABLES
PENALTIES FOR SELLING ON THE CAMPUS
Student expulsion
Student expulsion
PENALTIES FOR POSSISSION ON THE
CAMPUS
MIN: Suspension from
enrollment for at least
one year or its
equivalent (first offense)
with more severe penalties
for second offense, including student expulsion
Same as above
PENALTIES FOR POSSESSION/
SALE N.C. LAW
POSS. - MAX: 5 years
imprisonment and fine
(100+ dosage units); for
lesser amounts: 2 years
imprisonment and
$2,000 fine
SALE - MAX: 10 years
imprisonment and fine
(for any amount
POSS. - MAX: 5 years
imprisonment and fine
(100+ dosage units); for
lesser amounts: 2 years
imprisonment and $2,000
fine
SALE - MAX: 10 years
imprisonment and fine
(for any amount))
EFFECT/HEALTH RISKS
Less potent than heroin;
physical / psychological
dependence sluggish & sleep
at inappropriate times; AIDS
a possibility w/intravenous
injection; addiction can be
passed to unborn child; death
possible from overdose
Powder or crystals, affects
respiration, heart rate, blood
pressure, sugar levels; leads
to tumors, chronic fatigue,
dangerous weight loss, sexual
impotence, insomnia,
habitual use: irritability,
paranoia, hallucinations.
Regardless of length of use,
sometimes seizures lead to
heart fibrillations and stroke.
Death may follow
DRUG
OPIUM
COCAINE
40
500.1.10
Adopted: 06/10/03
Amended: 06/07/11
TABLES
PENALTIES FOR SELLING ON THE CAMPUS
Student expulsion
Student expulsion
PENALTIES FOR POSSESION ON THE CAMPUS
MIN: Suspension from
enrollment for at least
one year or its
equivalent (first
offense) with more
severe penalties for
second offense,
including student
expulsion
Same as above
PENALTIES FOR POSSESSION/
SALE N.C. LAW
POSS. – MAX: 5 years
imprisonment and fine
(100+ dosage units); for
lesser amounts: 2 years
imprisonment and
$2,000 fine
SALE – MAX: 10 years
imprisonment and fine (for any amount)
POSS. – MAX: 5 years
imprisonment and fine
(100+ dosage units); for
lesser amounts: 2 years
imprisonment and $2,000
fine
SALE – MAX: 10 years
imprisonment and fine (for any amount)
EFFECT/HEALTH RISKS
Mainly psychological,
hallucinations/perception
distortions unable to
function normally,
accidents common; can
produce anxiety,
elevation in temperature
heart rate, and
respiration
Psychological/physical
dependence; possible
difficulty in breathing,
lethargy, allergic
reactions, nausea,
dizziness; possible infant
deformities; in high doses can cause death
DRUG
PSILOCYBIN
BARBITURATES (e.g. Valium and Seconal)
41
500.1.10
Adopted: 06/10/03
Amended: 06/07/11
TABLES
PENALTIES FOR SELLING ON THE CAMPUS
MIN: Suspension
from enrollment for at least one semester or its
equivalent, for second offense, expulsion for student
PENALTIES FOR POSSESION ON THE CAMPUS
Probation, under
conditions prescribed by
institutions, including
participation in drug education and counseling, regular drug testing and
whatever else deemed
appropriate. Failure to comply shall result in
suspension from
enrollment. For
subsequent offenses, there will be progressively
more severe penalties, including student suspension.
PENALTIES FOR POSSESSIONS/SALE N.C.
POSS. – MAX: 2 years
imprisonment and (more
than ½ oz.)
POSS. – Max: 5 years
imprisonment and fine
(more than 1 ½ oz.)
SALE – Max: 10 years
imprisonment and fine
(for any amount)
EFFECT/HEALTH RISKS
Effects range from
motor impairment to
throat and lung cancer
(2 ½ times tobacco tar). Particularly threatening for students is the way it
damages short term
memory and decreases
concentration and learning abilities
DRUG
MARIJUANA
42
500.1.10
Adopted: 06/10/03
Amended: 06/07/11
TABLES
PENALTIES FOR SELLING ON THE CAMPUS
Student
expulsion
PENALTIES FOR POSSESION ON THE CAMPUS
MIN: Suspension from enrollment for at least one year or its equivalent (first
offense) with more
severe penalties for
second offense
PENALTIES FOR POSSESSIONS/SALE N.C.
Pending NC Legislation –
As of March 17, 2011, NC
passed legislation to
impose penalties similar to
real marijuana for
possessing or selling a
synthetic compound,
including “Spice” and
"K2." The Legislation
will become law pending
the signature of the
Governor.
EFFECT/HEALTH RISKS
Spice appears to have
many negative side
effects such as anxiety attacks, hallucinations,
nausea, and a chemical dependency. There is a high quantity of synthetic chemicals found in spice and a user
really has no way of
knowing what they are being exposed to.
DRUG
SPICE/K2
Synthetic Chemical
Compounds HU-
210, HU-211, JWH-
018, JWH-073
43
500.1.10
Adopted: 06/10/03
Amended: 06/07/11
TABLES
PENALTIES FOR SELLING ON THE CAMPUS
Student
expulsion
PENALTIES FOR POSSESION ON THE CAMPUS
MIN: Suspension
from enrollment for
at least one year or
its equivalent (first
offense) with more
severe penalties for
second offense,
PENALTIES FOR POSSESSIONS/SALE N.C.
As of March 17, 2011, NC
passed legislation to
impose penalties
possessing or selling the
synthetic compound, MDPV. The Legislation
will become law pending
the signature of the
Governor. Under the law,
trafficking MDPV carries
a maximum sentence of 18 years in prison.
EFFECT/HEALTH RISKS
When snorted, it can
cause hallucinations
and paranoia
DRUG
MDPV (Bath
Salt
Ingredient)
44
500.1.12
Adopted: 06/10/08
Amended: 12/11/12
ELIZABETH CITY STATE UNIVERSITY
Policy on Protocols for Responding to Disruptive and Threatening Student Behavior
Preamble
Elizabeth City State University (ECSU) recognizes that some students may face pressures coping
with university life. To this end, ECSU strives to create a climate where students are welcome to
talk to counselors about personal problems and where referrals to mental health professionals are
not stigmatized. A student who is in need of counseling services will be encouraged by The Office of Student Affairs to seek counseling as a means to assist with reaching his or her goal attainment of a degree. Any student who engages in behavior that violate the Student Code of Conduct (see pages 25 – 26) and/or disrupts the educational mission of the university may be subject to an involuntary dismissal from the university and/or suspension from a residence hall.
1. Behavioral-related Withdrawals from the University
Disruptive and/or Threatening Behaviors
Disruptive and threatening behaviors refer to student behaviors that may be life threatening
including but not limited to: suicide threats; suicide attempts; verbal threats; physical threats
and altercations; written threats or unstable behavior.
A. Voluntary Withdrawals
A student who has engaged in disruptive or threatening behavior may voluntarily withdraw from the university by submitting medical documentation verifying that his/her behavior is related to an illness and the date of onset of the illness is required.
B. Involuntary Withdrawals
The Vice Chancellor for Student Affairs (or designee) may administratively initiate the
involuntary dismissal of any student who violates the Student Code of Conduct and
disrupts the educational mission of the university and/or may be a direct threat to others
or property.
45
500.1.12
Adopted: 06/10/08
Amended: 12/11/12
1. Residence Hall Suspensions
The Vice Chancellor for Student Affairs (or designee) may administratively suspend any student from a residence hall who violates the Student Code of Conduct or engages in behavior that may threaten his/her life, others or property.
2. Appeals
A student will be advised of his/her right to appeal and a hearing regarding an administrative decision of involuntary withdrawal from the university or suspension from a residence hall.
3. Referrals
A. Emergency
Any student, faculty or staff who observes a student engaging in disruptive and/or
threatening behaviors that pose an imminent threat to life is obligated to immediately contact University Police for emergency assistance.
B. Non-Emergency
Any student who is not a threat to self or others and who is experiencing emotional
distress should be referred to the Counseling and Testing Center.
In emergency and in non-emergency situations, counselors will conduct an assessment to
determine if an off-campus evaluation is needed, or if the student’s mental health needs
can be addressed on campus.
5. Notification
A. Student
i. Involuntary Withdrawal/Residence Hall Suspensions
The Vice Chancellor or designee will generate a letter to a student who is referred for
behavioral reasons; the letter will include the following:
a) Reference to the incident in which the student engaged in disruptive or threatening behavior and/or disruption of the academic process;
b) Any required psychological evaluations;
c) Requirements for return to campus.
B. Parental
The parent and/or guardian of a student will be contacted if a student engages in life threatening behavior.
6. Emergency Hospitalization
A. Transportation
An ambulance will transport a student who engages in life threating behavior to the local hospital.
B. Hospitalization
46
500.1.12
Adopted: 06/10/08
Amended 12/11/12
If a student is admitted to the local hospital:
i. A university counselor may go to the hospital to make contact with the student:
ii. A university counselor may also provide counseling support services to the hospitalized student roommate or others who were present or affected by the incident;
iii. The hospitalized student will be asked to contact his/her parents or guardians. If the hospitalized student is unwilling or unable, the Vice Chancellor for Student Affairs (or designee) will contact the hospitalized student’s parents/guardian to notify them of the incident.
C. Further Assessment and Treatment
i. If the hospital medical staff determines that the hospitalized student is in need of further assessment and treatment or involuntary commitment has been ordered; the Sheriff’s department will transport the student to a mental health. (The Sheriff’s Department will only transport in cases of involuntary commitment.)
ii. The hospitalized student is responsible for informing his/her professors of the medical
related absences. The Counseling Center, with the student’s permission, will contact Academic Affairs regarding the student’s absences.
D. Returning to Campus
i. The student must report to Student Affairs in the morning of the next business day for a consultation session prior to returning to classes.
ii. If a student is released from the hospital after 5:00 pm or during the weekend, he or she must check-in with his/her resident director upon return to the residence hall.
E. Consultation Session-Student Affairs
i. After being separated from the campus for behavioral reasons, students must complete the following conditions to be cleared to return to classes and/or a residence hall:
a) Meet with the Vice Chancellor for Student Affairs (or designee) to submit documentation from a mental health professional confirming whether or not: the student is no longer a threat to himself/herself or others; can safely participate in his/her academic program and/or resume independent living in a residence hall.
b) On/off campus mental health services may be suggested for further assistance
47
500.1.13
Adopted: 03/11/14
ELIZABETH CITY STATE UNIVERSITY
Policy and Procedures for Student Disciplinary Proceedings
Preamble
This policy regulates student disciplinary proceedings at Elizabeth City State University (ECSU), a constituent institution of the University of North Carolina. The disciplinary proceedings are designed to ensure due process by including both procedural standards and substantive standards for addressing violations of the Student Code of Conduct (ECSU Policy 500.1.1). The formality of the disciplinary proceedings differs depending on the severity of the offense.
The policy incorporates the requirements of North Carolina General Statute §116-40.11, giving enrolled students and officially recognized student organizations the right to be represented by a licensed attorney or nonattorney advocate during disciplinary proceedings, with limited exceptions. To the extent any provision of this policy conflicts with UNC Policy 700.4.1, entitled Policy on Minimum Substantive and Procedural Standards for Student Disciplinary Proceedings, the provisions of UNC Policy 700.4.1 shall control.
1. Minor Violations
A minor violation of the Student Code of Conduct is one for which the possible sanctions are less than suspension and expulsion.
A. Procedural Requirements
i. ECSU may receive and, in its discretion, investigate reports of incidents of student misconduct. A student may be accused of a violation of the Student Code of Conduct only by the Chief Student Affairs Officer or his/her delegate with a formal charge initiating a disciplinary proceeding. Reports of student misconduct may be initiated by a student, a faculty member, a staff member or an administrator. Reports of student misconduct must be in writing and include factual information supporting the report. Anonymous reports are not permitted. A determination to initiate a disciplinary proceeding accusing a student of a violation of the Student Code of Conduct will be made by the Chief Student Affairs Officer or his/her delegate within thirty (30) calendar days after receipt of a report of student misconduct.
ii. If the charge is to be pursued, it is then referred to a hearing official or body. The student must be notified in writing of the alleged violation(s), the referral and the hearing date. The hearing will not be scheduled for at least five (5) calendar days after the student receives the notice, unless the student agrees to an earlier hearing date. A member of the hearing 48
500.1.13
Adopted: 03/11/14
iii. body or a hearing official who has a conflict with, bias about or interest in the case should recue himself/herself. If a member of the hearing body or the hearing official refuses to recues himself/herself, the Chief Student Affairs Officer or his/her delegate shall make the recusal decision.
iv. The student may waive the hearing and accept a sanction proposed by the Chief Student Affairs Officer or his/her delegate. The sanction must be within the ranges set forth in the Student Code of Conduct and the Policy on Student Disciplinary Sanctions (ECSU Policy 500.1.7). The waiver and acceptance must be in writing and signed by the student.
v. If a hearing is held, it may occur as a meeting between the hearing body/official and the student. It will be a closed meeting. Students shall have the capability to present evidence and defenses at the meeting or hearing. Witness testimony and documents may be received from both the designated university official and the student, who will both be present during all of the evidentiary presentation. At the end of the hearing, the hearing body/official will determine whether the designated university official has shown by a preponderance of the evidence that the student committed the offense charged. This determination must be based solely on the evidence presented at the hearing or meeting. The hearing body/official will also determine the appropriate sanction within the ranges specified in the Student Code of Conduct and Policy on Student Disciplinary Sanctions.
vi. The decision may be final or it may be a recommendation for a final decision by a designated university official. The final administrative decision must be reached and transmitted to the student within ten (10) calendar days after the date of the hearing and it must contain a brief summary of the evidence upon which the decision is based.
vii. Appeal rights must be specified in the decision letter. At least one level of administrative appeal will be permitted. A student found to be in violation of the Student Code of Conduct may appeal within five (5) business days of receipt of the decision letter on either of the following grounds:
a. Prejudicial error by members of the hearing body;
b. Availability of additional evidence that could not be produced at the time of the hearing;
49
500.1.13
Adopted: 03/11/14
c. The decision was not supported by the evidence; or
d. The sanction was excessive.
Further appellate opportunities shall be governed by the Code [502D(3)] of the University of North Carolina.
B. Substantive Requirements
In each case there must be sufficient evidence supporting the decision and sanction.
2. Serious Violations
A serious violation of the Student Code of Conduct is one for which the possible sanctions include suspension or expulsion.
A. Procedural Requirements
i. ECSU may receive and, in its discretion, investigate reports of incidents of student misconduct. A student may be accused of a violation of the Student Code of Conduct only by the Chief Student Affairs Officer or his/her delegate with a formal charge initiating a disciplinary proceeding. Reports of student misconduct may be initiated by a student, a faculty member, a staff member or an administrator. Reports of student misconduct must be in writing and include factual information supporting the report. Anonymous reports are not permitted. A determination to initiate a disciplinary proceeding accusing a student of a violation of the Student Code of Conduct will be made by the Chief Student Affairs Officer or his/her delegate within thirty (30) calendar days after receipt of a report of student misconduct.
ii. Written notice to the student must be provided if a decision is made to issue a formal charge against the student. The notice will specify the offense(s) charged, the possible sanctions, and a brief recitation of the factual allegations supporting the charge. For all charged offenses which could result in expulsion, the notice must include this possibility and must specify that expulsion precludes matriculation at any UNC constituent institution.
iii. A formal charge is then referred to a hearing official or body. The student must be notified in writing of the referral. The notice may include a hearing date. The hearing date may not be scheduled for a least ten (10) calendar days after the student receives notice of the referral, unless the student agrees to an earlier hearing date. Reasonable
50
500.1.13
Adopted: 03/11/14
extensions of time for either party to prepare for the hearing will be allowed.
iv. If a hearing date is not set in the notice of the charge, written notice of the hearing date must be sent to be received by the student not less than five (5) calendar days before the proceeding is scheduled for hearing.
v. The student may waive the hearing and accept a sanction proposed by a designated university official. The sanction must be within the ranges specified within the Student Code of Conduct and the Policy on Student Disciplinary Sanctions (ECSU Policy 500.1.7). The designated university official must determine the waiver and acceptance is voluntary and that the charge and sanction have factual support. The waiver and acceptance must be in writing and signed by the student and the designated university official.
vi. Prior to the hearing, the student must be given the opportunity to review any written evidence that will be used at the hearing and to obtain a list of witnesses.
vii. A member of the hearing body or hearing official who has a conflict with, bias about or an interest in a case must recues himself/herself. If a member of the hearing body refuses to recues himself/herself, the Chief Student Affairs Officer or his/her delegate will make the recusal decision. The student must also be given the opportunity to challenge a member of the hearing body or hearing official on these grounds. The decision on the challenge must be made by the hearing body or official within five (5) calendar days. If necessary, a substituted member of the hearing body or a substituted hearing official will be appointed.
viii. Students will have the capability to present evidence and defenses at the hearings. Witness testimony and documents may be received from both the university official and the student, who will both be present during all of the evidentiary presentation.
ix. The hearing will be closed to the public.
x. A transcript or other verbatim record of the hearing (but not of the deliberations) will be prepared. ECSU will be responsible for the costs of this record.
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xi. At the hearing, a designated university official must present sufficient witness and/or documentary evidence to establish a violation. The student will be given an opportunity to question this evidence, either by direct questions or inquiries transmitted through the hearing body or hearing official.
xii. The student will be given the opportunity to present any witness or documentary evidence that he/she offers, provided that the evidence is relevant to the charge or other evidence presented and does not otherwise infringe the rights of other students.
xiii. At the conclusion of the evidence, the hearing body/official will determine whether the charging official has shown by a preponderance of the evidence that the student committed the offense charged. This determination must be based solely on the evidence presented at the hearing. The hearing body/official will also determine the appropriate sanction within the ranges specified within the Student Code of Conduct and the Policy on Student Disciplinary Sanctions.
xiv. The decision may be final or it may be a recommendation for a final decision by a designated university official. The final administrative decision must be reached and transmitted to the student within ten (10) calendar days after the date of the hearing and it must contain a brief summary of the evidence upon which the decision is based.
xv. The Chief Student Affairs Officer or his/her delegate must make the final administrative determination in all suspension cases. The delegation may be to a student hearing body or a student/employee hearing body.
B. Hearing
i. Opening Statements
a. The hearing begins with an opening statement by the designated university official;
b. The accused then has an opportunity to make an opening statement
ii. Evidence The Chancellor or a vice chancellor must make the final administrative decision in all expulsion cases.
iii. Appeal rights must be specified in the final decision letter. At least one level of administrative appeal will be permitted. A student found to be in violation of the Student Code of Conduct may appeal within five (5) 52
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business days of receipt of the decision letter on either of the following grounds:
a. Prejudicial error by members of the hearing body;
b. Availability of additional evidence that could not be produced at the time of the hearing;
c. The decision was not supported by the evidence; or
d. The sanction was excessive.
iv. Further appeals shall be governed by The Code of the University of North Carolina.
C. Substantive Requirements
In each case there must be sufficient evidence supporting the decision and the sanction.
3. Representation by Licensed Attorneys or Non-attorney Advocates
Enrolled students and officially recognized student organizations shall have the right to be represented in disciplinary proceedings by licensed attorneys or non-attorney advocates in the manner as set forth below:
A. General.
i. Enrolled Students
In accordance with N.C. General Statute §116-40.11, any enrolled student who is accused of a violation of the Student Code of Conduct shall have the right to be represented, at the student’s expense, by a licensed attorney or non-attorney advocate who may fully participate during any disciplinary procedure regarding an alleged violation except disciplinary proceedings: (1) being heard by the Student Court, a hearing body fully staffed by students, or (2) involving academic dishonesty.
ii. Officially Recognized Student Organizations
In accordance with N.C. General Statute §116-40.11, any officially recognized student organization that is accused of a violation of the Student Code of Conduct shall have the right to be represented, at the organization’s expense, by a licensed attorney or a non-attorney advocate who may fully participate during any disciplinary procedure regarding the alleged violation except disciplinary proceedings: (1) being heard by the Student Court, a hearing body which is fully staffed by students.
B. Scheduling
When scheduling disciplinary proceedings, ECSU will make reasonable efforts to accommodate a licensed attorney or non-attorney advocate; however, the
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availability of students, student organization members, witnesses, administrators, members of the hearing body assigned to hear the matter, and other necessary participants may take priority when determining the date and time for a disciplinary procedure.
C. Requirements to Serve as a Licensed Attorney or Non-Attorney Advocate during ECSU’s Student Disciplinary Procedure
In order for a licensed attorney or non-attorney advocate to represent a student or student organization in a disciplinary proceeding, the student or student organization must provide the Chief Student Affairs Officer or his/her delegate with the three (3) documents described below in advance of the scheduled hearing:
i. Notice of Representation
Student and student organizations that plan to have a licensed attorney or non-attorney advocate represent them during a disciplinary proceeding must notify the Chief Student Affairs Officer or his/her delegate in writing and provide contact information for the attorney or non-attorney advocate.
ii. FERPA Authorization
The Student accused of a violation of the Code of Conduct or members of a Student organization accused of a violation of the Code of Conduct must execute a FERPA Authorization in order for a licensed attorney or non-attorney advocate to receive student records or speak with ECSU officials regarding the student disciplinary proceedings.
iii. Certification by Licensed Attorney or Non-Attorney Advocate
An attorney or a non-attorney advocate for a student or student organization must sign an acknowledgment agreeing to comply with university policies and procedures before participating in a disciplinary proceeding.
4. Special Cases
A. If the formal charge is also the subject of pending criminal charges, an attorney advisor will be allowed to accompany the student to the hearing.
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B. Charges against multiple students involved in the same incident may be heard in a single case only if each student defendant consents to such a proceeding.
C. In cases of alleged sexual misconduct, both parties are entitled to the same opportunities to have others present during a disciplinary proceeding.2
D. Victims of crimes of violence must be notified of the results of the disciplinary proceeding or of the alleged assailant. “Results” means the name of the student assailant, the violation charged or committed, the essential findings supporting the conclusions that the violation was committed, the sanction if any is imposed, the duration of the sanction and the date the sanction was imposed.
E. When a student with a disability is charged with an offense, ECSU will assure that all requirements of Section 504 of the Rehabilitation Act and the Americans with Disabilities Act are met.
5. Hearing Body Procedures
A. Opening
The Chairperson of the hearing body opens the hearing by stating the nature of the alleged violation and identifies the accused. The Chairperson then makes an inquiry as to whether any member of the hearing body has a conflict, bias or interest in the case and gives members of the hearing body an opportunity to recuse themselves. The accused student is given an opportunity to challenge membership of the hearing body based on conflict, bias or interest in the case. If there is no self-recusal or challenge, the Chairperson distributes copies of the charge(s) to members of the hearing body. The chairperson will then ask the accused to confirm his/her understanding of the nature of the charge(s).
i. If the accused responds in the affirmative, a plea is requested;
ii. If the accused responds no, the charges are read.
B. Plea
i. If a plea of guilty/responsible is entered, the hearing body will go into deliberations to make a recommendation on the sanction to be imposed;
ii. If a plea of not guilty/responsible is entered, the hearing body will proceed with the hearing.
iii.
1 The term “sexual misconduct” includes sexual assault, sexual battery, sexual coercion, rape, stalking, sexual violence and other forms of sexual misconduct. Furthermore, “both parties” refers specifically to the individual who claims to have been the victim of the sexual misconduct and the student who is alleged to have engaged in sexual misconduct.
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a. Following the opening statements, the designated university official participates in the hearing by presenting witnesses and documentary evidence.
b. At the conclusion of the presentation of the designated university official, the accused will be allowed to make a rebuttal presentation by presenting witnesses, documentary evidence and defenses.
c. Each side will have the right to ask questions of each witness and to recall witnesses.
iv. Summary Statements
a. At the conclusion of the evidence, each side will have an opportunity to make final summary statements.
v. Ending
a. At the conclusion of the summary statements, if any, the chairperson shall end the hearing.
vi. Deliberations
a. At the end of the hearing, the chairperson will convene the hearing body into deliberations, define the issues and clarify questions. The hearing body will vote on the case. The recommendation is made by majority vote, with the chairperson voting only to break a tie.
vii. Decision/Recommendation
a. The hearing body enters a decision of guilty or innocent
b. If the hearing body reaches a guilty decision, a recommended sanction will be included and sent to the Chief Officer for Student Affairs.
6. Hearing Bodies/Officers
A. Administrative Hearing
Administrative hearings are conducted by a hearing officer including the Chief Student Affairs Officer or his/her delegate.
B. Joint Council for Student Affairs
A hearing body appointed by the Chief Student Affairs Officer to hear matters involving allegations of serious violations of the Student Code of Conduct. The Council is composed of three faculty-staff representatives, one student representative and one alternative faculty-staff representative. The SGA Attorney General serves as the student representative.
C. Pan-Hellenic/Inter-Fraternal Council 56
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A hearing body appointed to hear matters involving charges against Greek organizations, except suspension or expulsion matters which are handled by administrative hearing.
D. Residence Hall Council Court
A hearing body, composed of elected officers of a residence hall, to hear matters involving allegations of minor violations associated with residential life. A residence hall director serves as advisor to the Residence Hall Council
E. Student Court
A hearing body fully staffed by students appointed by the President of the Student Government Association. It is comprised of a Chief Justice, eight associate justices and the SGA Attorney General. This body hears matters involving allegations of minor and serious violations. The Dean of Students serves as advisor to the Student Court.
7. Appellate Flow
A student or student organization will have at least one level of appeal. The appeal will flow for review to the body or administrative officer as set forth below:
A. Residence Hall Council Decisions Appealable to Student Court
Matters heard and decided by the Residence Hall Council may be appealed to the Student Court.
B. Student Court Decisions Appealable to Joint Council for Student Affairs
Matters heard and decided by the Student Court may be appealed to the Joint Council for Student Affairs.
C. Pan-Hellenic Council Decisions Appealable to Chief Student Affairs Officer
Matters heard and decided by the Pan-Hellenic Council may be appealed to the Chief Student Affairs Officer.
D. Joint Council for Student Affairs Decisions Appealable to an Administrative Officer
Matters heard and decided by the Joint Council for Student Affairs may be appealed to the Chief Student Affairs Officer or his/her delegate.
E. Administrative Hearing Decisions Appealable to Chief Student Affairs Officer
Matters heard and decided by an administrative officer other than the Chief Student Affairs Officer may be appealed to the Chief Student Affairs Officer.
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F. Decisions of the Chief Student Affairs Officer Appealable to the Chancellor
Matters heard and decided by the Chief Student Affairs Officer may be appealed to the Chancellor.
G. Decision of the Chancellor to Expel Appealable to the Board of Trustees
A final administrative decision to expel may be appealed to the Board of Trustees of expulsion decision to impose a sanction.
H. Further Appellate Opportunities
Further Appellate Opportunities shall be governed by the Code of the University of North Carolina.
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500.2.1
Adopted: 06/08/04
ELIZABETH CITY STATE UNIVERSITY
Residence Life Policy on Abandoned Personal Property
Preamble
Elizabeth City State University has official residence hall checkout procedures, which require students to remove all personal property from assigned rooms when vacating the premises. This policy governs how abandoned personal property left in residence hall rooms after official checkout will be handled.
1. Disposition of Abandoned Personal Property
a. The Office of Housing and Residence Life, at the end of five business days following an official residence hall closing, will dispose of the abandoned personal property left in the residence hall rooms.
b. Students, who abandon personal property in residence hall rooms and do not reclaim the item(s) within five business days from the official residence hall closing date, shall be charged a non-refundable fee of $25.00. Roommates will equally share the fee if the specific property owner cannot be identified. This fee will be assessed to cover the costs of removing the item(s), storage and disposition.
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c. The Office of Housing and Residence Life reserves the right to move abandoned personal property item(s) prior to the end of the five business days in order to comply with immediate housing obligations.
d. The assigned occupant retains ownership of the abandoned property until the end of the five business days and the university does not assume responsibility for loss or damages, which may occur during this time period.
2. Reclaiming Personal Property from the Residence Halls Policy on Lock out Fee
Students who abandon property in residence hall rooms, may reclaim the property within five business days from the officia